Final Sources Sought Digital Email Subscription.pdf

Sources Sought Synopsis Sample

APR 2019

Sources Sought Synopsis

The Department of Housing and Urban Development (HUD) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for contractor support to provide digital email subscription services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 518210 – Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services with a product service code (PSC) of DA01 IT and Telecom Business Application/Application Developments Support Services. There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary;

the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

Based on the responses to these sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards may be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by August 4, 2025 at 1:00pm. All responses under this Sources Sought Notice must be emailed to Xochitl.G.Diaz@HUD.gov. Additional information on the required services is listed below.

If you have any questions concerning this opportunity, please contact: Xochitl Diaz at Xochitl.G.Diaz@HUD.gov.

mailto:Xochitl.G.Diaz@HUD.gov mailto:Xochitl.G.Diaz@HUD.gov

Background:

The U.S. Department of Housing and Urban Development, Office of Public Affairs, has contracted services to provide a digital email subscription service, placing HTML links to digital email subscription features on state websites and providing hosting and management services in support of user profiles and subscriptions at other state facilities since 2015. The current contract is set to expire on June 15, 2026. This Sources Sought is to establish vendors that can provide the requirements of this service.

Current Environment:

The current environment in which the Contractor shall be performing work and supplying digital email subscription, headers, HTML links to digital email subscription features on state websites and providing hosting and management service in support of user profiles and subscriptions at other state facilities will be set up on the Contractor's website.

General Description of Work:

Housing and Urban Development (HUD) Office of Public Affairs (OPA) needs a digital email subscription system to promote and distribute emails to stakeholders. This includes up to 20 subscription topics, up to 10 HUD OPA administrators, up to 50,000 subscribers, support to upload and migrate existing email lists, social media integration, full customization of sign-up and email templates, ongoing support provided by the designated Client Success Consultant, and access to partnerships with other government agencies using digital email subscriptions. Training and 24/7 emergency support, ability to send wireless alerts via direct SMS for volumes up to 600,000 total messages per year, and message analytics module for advanced insights will also be included.

For additional characteristics of the digital email subscription services requirements please refer to the attached PWS Draft document.

Contemplated performance metrics:

1. Standard: Draft Program Management Plan

a. AQL: Zero deviation

2. Standard: Final Program Management Plan

a. AQL: Zero deviation

3. Standard: Provide Digital Email Subscriptions

a. AQL: Zero deviation

4. Standard: Provide Headers

a. AQL: Zero deviation

5. Standard: Place HTML links to digital email subscriptions on state websites

a. AQL: Zero deviation

6. Standard: Provide hosting and management services

7. Standard: Provide Digital Email Subscriptions

a. AQL: Zero deviation

8. Standard: Place HTML links to digital email subscriptions on state websites

Contemplated dollar value of the project:

$683,268.00

Contemplated place of performance:

The services to be performed under this contract shall be performed at the Contractor's facility via Contractor's website.