FINAL_Solicitation_W912GY-20-R-0006.pdf

SEE ADDENDUM

(No Collect Calls)

W912GY20R0006 30-Jul-2020

b. TELEPHONE NUMBER

586-282-5915

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 31 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912GY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RORY THELEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

SIERRA ARMY DEPOT

CONTRACTING OFFICE

74 C STREET BUILDING 60

HERLONG CA 96113

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

530-827-4722FAX:

TEL: 530-827-5126 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912GY20R0006

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFEROR

NOTICE TO OFFEROR

1. This solicitation, W912GY-20-R-0006, is for preventative maintenance, fire certification, inspections and repairs on roll up, single sliding, motorized, and fire rated doors located at Sierra Army Depot (SIAD).

2. This solicitation will be based on 100% Small Business set aside, which will result in a three year Indefinite Delivery Indefinite Quantity (IDIQ) contract with Firm Fixed Price (FFP) and Time and Materials (T&M) line items.

3. The Performance Work Statement (PWS) found below defines all requirements for maintenance, fire certification, inspections and repairs on roll up, single sliding, motorized, and fire rated doors requirements.

4. Proposals will be evaluated on a price only basis.

5. The Government anticipates that it will award a single contract.

The Offeror selected for award shall submit valid and current certifications and licenses per the National Fire Protection Association (NFPA) to maintain fire certification on doors to the Government within 24 hours after contract award. If the offeror does not provide valid and current certifications within 24 hours after contract award, the Government will pursue contractual remedies. The offeror receiving award shall maintain certifications in accordance with NFPA. Questions regarding certifications shall be forwarded, VIA EMAIL, to the Contract Specialist, Mr. Rory G. Thelen (rory.g.thelen.civ@mail.mil).

6. Performance will be authorized through the issuance of task orders at the prices set for each Ordering period.

7. Period of Performance for this requirement will be from 31 August 2020 to 30 August 2023.

Note: The price applicable to an individual order is the price for the contract year in which the order is issued.

8. The following definitions apply to this contract:

Basic Contract Ordering Periods Base Year = 31 August 2020 through 30 August 2021 (estimated) Ordering Year 1 = 31 August 2021 through 30 August 2022 (estimated) Ordering Year 2 = 31 August 2022 thru 30 August 2023 (estimated)

9. A responsive proposal to this solicitation consists of:

a) Fully completed solicitation (SF 1449) (minus CLIN Pricing-See item b below) with all clause fill-ins completed.

b) Fully completed price evaluation sheet.( See attachment 0001)

c) Fully completed Questionnaire ( See attachment 0004)

Proposals that do not include the above will not be considered for award.

10. Supplies or Services and Prices/Costs:

In the four digit Contract Line Item Numbers (CLINs) that follow, the numbering system that is used is as follows:

The first two digits signify the applicable ordering year and the last two digits signify the item, i.e., CLIN 1001 is item one for the first ordering year, 2001 is item one for the second ordering year and 3001 is item one for the third ordering year.

11. The Contract will consist of one base year with two ordering years as follows:

Awards for the CLINs will be as follows:

Base Year CLINs Ordering Year 1 Ordering Year 2

1001 (Labor) FFP 2001 (Labor) FFP 3001(Labor) FFP 1002 (Materials) T&M 2002 (Materials) T&M 3002 (Materials) T&M

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Lot Labor Base Year

FFP

Total estimated labor based on two technicians working 1,920 productive hours and paid the same labor rate.

FOB: Destination

NSN: 811310

NET AMT

Materials

T&M Materials - Base Ordering Year

TOT ESTIMATED PRICE

CEILING PRICE

Labor Ordering Year One

FFP

Total estimated labor based on two technicians working 1,920 productive hours and paid the same labor rate.

Materials

T&M Materials - Ordering Year 1

Labor Ordering Year Two

FFP

Total estimated labor based on two technicians working 1,920 productive hours and paid the same labor rate.

Materials

T&M Materials - Ordering Year 2

Contract Data Requirements List (CDRLs)

FFP

This CLIN is not separately priced.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Roll Up and Garage Doors Annual Repair/Maintenance

1. GENERAL: This is a non-personal services contract to provide preventative maintenance, fire certification, inspections and repairs on roll up, single sliding, motorized, and fire rated doors located at Sierra Army Depot (SIAD). The contractor shall perform preventative maintenance quarterly on the Fast Acting Roll Up Doors and annually on all other doors listed in Appendix 1, “Door Inventory” (provided, under separate cover, as Attachment 0002). The Government will not provide any supervision over the contractor employees performing the services.

Such service providers shall be accountable solely to the contractor, who in turn is responsible for meeting the Government’s requirements in the Performance Work Statement.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all maintenance, repairs, and certifications on all roll up and garage doors as defined in this (PWS). The contractor shall perform to the standards in this PWS.

1.2 Background: The Government has fire sensitive roll up doors throughout the depot that require annual preventative maintenance and fire certification. The Government is also in need of additional preventative maintenance and repairs on roll up doors and sectional steel doors (garage type doors), and any emergency repairs that may occur throughout the depot.

1.3 Objectives: The contractor shall provide and complete all aspects of inspections and services pertaining to the roll up and garage doors which include:

a. Quarterly Preventive Maintenance on Fast Acting Rollup Doors

b. Annual Preventive Maintenance on All Other Doors

c. Fire Doors Certification

d. Repair Efforts

1.4 Scope: The contractor shall provide all labor, materials, equipment and supervision necessary to provide preventative maintenance, repair efforts on all roll up and garage doors for Sierra Army Depot, Herlong, CA. 96113.

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month ordering periods.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Program in accordance with (IAW) Contract Data Requirements List (CDRL) A001 to ensure services are performed IAW the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor ensures that its work complies with the requirements of the contract. A copy of the quality control plan shall be submitted with the contractor’s proposal. After acceptance of the quality control plan, the contractor shall receive an acceptance letter from the Contracting Officer notifying the contractor of any proposed changes to the quality control system. If the Contracting Officer notifies the contractor of any changes, the contractor has 10 business days to address the changes and return an updated quality control plan to the Contracting Officer.

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform work on these days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 and 1700 Monday through Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. If an emergency repair is needed, the hours above do not apply. For other than firm fixed-price contracts, the contractor shall not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS, unless one of the above exceptions applies. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at SIAD in Herlong, CA 96113.

1.6.6 Type of Contract: The Government will award a three-year, Time and Materials. The period of performance is for a one (1)-year base period, two (2) one (1)-year ordering periods.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a local background check after contract award in order to gain access to SIAD. The contractor’s personnel shall complete a SIAD form 1246R and submit it to Building 106 for approval.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Program (IAW CDRL A001). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer’s Representative

(COR).

1.6.7.2.1. In the event that any keys other than master keys are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks. However, the Government, at its option, may replace the affected lock or locks, or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total replacement cost deducted from the monthly payment due the contractor.

1.6.7.2.2. The contractor shall prohibit the use of Government issued keys by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons and shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Program.

1.6.8 Special Qualifications: Firms must be certified (have a current and valid license) per National Fire Protection Association (NFPA) to maintain fire certification on doors IAW NFPA 80, para 5.2.3.1.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, may meet periodically with the contractor to review the contractor’s performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of any problems. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: i) assure that the contractor performs the technical requirements of the contract; ii) perform inspections necessary in connection with contract performance; iii) maintain written and oral communications with the contractor concerning technical aspects of the contract; iv) issue written interpretations of technical requirements, including Government drawings, designs, and specifications; v) monitor the contractor's performance and notify both the Contracting Officer and the contractor of any deficiencies; and vi) provides site entry of contractor personnel. The COR is not authorized to change any of the terms or conditions of the contract.

6.11 Key Personnel: The following personnel are considered key personnel by the Government:

Program/Project/Contract Manager. The contractor shall provide a manager who shall be responsible for the performance of the work. The contractor shall provide the name of the manager along with an alternative in case of their absence. The manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The manager or alternate shall be available between the hours of 0630 to 1700 Pacific Standard Time (PST), Monday thru Thursday except Federal holidays or when the Government facility is closed for administrative reasons. The individual manager must be available telephonically for emergencies.

1.6.12 Identification of Contractor Employees: The contractor must ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Reserved

1.6.14 Reserved

1.6.15 Data Rights: The Government has unlimited rights to all documents and material produced under this contract. All documents and materials, including source codes of any software produced under this contract, are the property of the Government, with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials shall not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and shall not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive or have access to proprietary information which may create Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in an actual or potential OCI and shall promptly submit a mitigation plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Reserved

1.6.18 ENVIRONMENTAL COMPLIANCE:

Sec.1 Compliance with Environmental Laws and Regulations:

The contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. The contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec.2 Reserved.

Sec.3 Compliance with License and Certification Requirements for hazardous chemicals:

The contractor shall possess all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. These licenses and certifications shall be current and valid and shall be provided to the Government at the COR’s request. The contractor shall maintain these licenses and certifications in accordance the certifying agencies. The contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract.

Sec.4 Notification of Federal and State Regulators:

The contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec.5 Inspections of Work Sites:

The contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and investigations into noncompliance, and fully cooperate with such inspections and investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec.13 Use of Hazardous Materials:

The contractor shall assign all hazardous materials management responsibilities to the appointed Environmental Compliance Designee (ECD) or designated personnel. The contractor shall contact the COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. The contractor shall submit to the COR a Hazardous Material Inventory (IAW CDRL A002). The hazardous material inventory shall be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. The contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on Environmental Protection Agency EPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from the COR.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER: The sole Government employee with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that, per the contract, must be delivered by the contractor to the Government.

Deliverables may be either physical items or non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized, written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the contractor provides services IAW the contract.

2.1.12. WORK WEEK: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and

Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of the PWS.

4.2 Installation Clearance: The contractor shall request access to SIAD at BLDG 106 before commencing work or entering the installation.

4.3. Materials: The contractor shall supply normal industry standard domestic approved materials. American made materials that conform to the Buy American Act must be used unless contractor receives a specific waiver from Contracting Officer.

4.4. Equipment: The contractor shall provide all equipment to perform the tasks outlined in this PWS.

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all labor, materials, equipment and supervision necessary to repair and maintain roll up and garage doors.

5.2. Contract Objectives: Preventative Maintenance, Fire Certification, and Repairs.

5.2.1. Annual and Quarterly Preventive Maintenance of Specified Doors: Preventative Maintenance is maintenance that is regularly performed on a piece of equipment to lessen the likelihood of it failing. All preventative maintenance will be performed while the equipment is still working, to ensure it doesn’t break down unexpectedly.

See Appendix 1 (Attachment 0002), “Door Inventory,” listing Fast Action Roll-up Doors, manual roll up doors & Roll-up Fire Doors.

5.2.1.1 The contractor shall submit an Annual Preventive Maintenance Plan fifteen (15) days after contract award (IAW CDRL A003). The plan shall be due annually by October 1 thereafter. The PM plan shall consist of a schedule of all listed PM roll-up doors and garage doors that must be inspected and have Preventive Maintenance performed each year (quarterly for the fast acting Roll up Doors and annually for all other doors). The contractor shall prepare a Record of Inspection that includes documentation detailing work completed on a door shall be submitted for all PMs, inspection, and results of contractor testing to the COR. Any adjustments to Appendix 1 (Attachment 0002), “Door Inventory,” shall be updated in the PM schedules and inspections. This Record of Inspection shall include all the items listed in NFPA 80 paras 5.2.2.4 and 5.2.2* and shall be prepared IAW CDRL A012.

5.2.2 Fire Doors Certification:

5.2.2.1 The contractor shall submit an Inspection Schedule with the Fire Prevention Office within 15 days after contract award (IAW CDRL A004). The plan shall be due annually. The contractor shall perform fire door certification IAW NFPA-80 per all doors listed in the exhibits 1, 2, 3. The contractor shall provide a copy of the certification to the Government as a deliverable (IAW CDRL A011). At a minimum the contractor shall document the inspection per NFPA 80, para 5.2.3.4:

- Visual Inspection (NFPA 80 para 5.2.3.6)

- Drop Test Data (NFPA 80, para 5.2.3.7.3)

- PM (NFPA 80, para 5.2.4)

- Any Repair work (NFPA 80, para 5.5.9)

5.2.3 Doors needing Repairs:

5.2.3.1 While performing Preventative Maintenance, the contractor shall inspect the doors and evaluate if the door should be repaired or replaced. The contractor shall inspect a door within 48 hours of a call notice. The contractor shall then notify the COR of the potential repair, but shall not proceed with completing the repair until notified by the COR or Contracting Officer. When a potential repair is noticed, the contractor shall submit a Repair Estimate (IAW CDRL A005) for the needed repairs on all listed roll-up and garage doors. The report shall identify: i) the door requiring the repair; ii) the building number; iii) an estimated cost of the repair, which shall include the cost of labor and materials (provide a breakdown of all the parts needed and their costs); iv) the estimated number of hours it will take to complete the repair; v) how many contractor employees it will take to complete the repair; and vi) any anticipated problems that could result from the repair. This estimate must be turned in to the COR and the Contract Specialist for approval within four (4) working days of inspection. No parts shall be ordered and no repair efforts shall start until the Government gives the contractor a written notice to proceed. A written Construction Time Line Plan will also be given to the COR when extensive repairs of over 2 days are required (IAW CDRL A006). The contractor shall provide estimates for doors that are listed in Appendix 1 (Attachment 0002), “Door Inventory”; the repairs may include replacing the entire door, during that time the contractor shall provide an estimate and repair time for the doors. The plan shall be updated weekly.

5.2.3.2 Doors needing repairs will be evaluated by the Government within 3 working days of receipt of contractor notice or after the Preventative Maintenance took place. Once approved by the Contracting Officer, the contractor shall repair the door within 14 calendar days unless there are long lead times of required parts. Long lead times shall be noted on the Repair Estimate (IAW CDRL A005) when submitted for approval.

5.2.3.3 Material Approval: All materials will be approved by the COR prior to installation. All parts shall be new, OEM, or like new and equal to OEM equipment when new, or OEM parts cannot be procured.

5.2.3.4 Submittals required: Prior to installation and in the event of a repair over $500.00 cost to SIAD the contractor shall submit an Installation and Repair Estimate (IAW CDRL A007) containing the designs, drawings, special materials, material colors, safety data sheets (SDS) shall be given to the COR and Contracting Officer for approval.

5.2.3.5 Upon completion of the repair, the contractor shall provide the COR and the Contracting Officer an After Action Report - Repairs (IAW CDRL A008) within 10 business days after the repair is corrected. The report shall contain: i) the total cost of the repair - including a breakdown of the labor and materials used along with their prices;

ii) the amount of hours it took to complete the task(s); iii) how many workers it took to complete the job; iv) what was repaired; and v) what, if any, possible future problems may arise. The contractor shall inspect and test IAW NFPA 80 pap 5.2.3 for all repairs performed. With the After Action Report (IAW CDRL A008), the contractor shall also submit an Inspections and Tests Report (IAW CDRL A009) to the Contracting Officer and COR for final approval.

5.2.3.6 Operations and Maintenance Manual: The contractor shall submit three (3) sets of Manufacturer Operation and Maintenance Manuals (IAW CDRL A010) describing capabilities, maintenance of the proposed improvements, and a list of part numbers, if applicable, upon submittal of close out documents.

5.3. CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) contractor's name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS))

6.1. The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 SIAD Regulation 420-7 (Fire Prevention and Protection).

6.6.2 COE regulation 385-1-1 (Safety).

6.6.3 All local, state and federal laws, codes and regulations.

6.6.4 NEC Electrical Codes.

6.6.5 IBC Building Codes.

6.6.6 UFC 3-600-01 Code.

6.6.7 NFPA fire Codes.

6.6.8 SIAD Safety Regulations.

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.23 Technical Exhibit 3 – Appendix 1 Door Inventory (provided under separate cover as Attachment 0002)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

5.2.1.1 Annual Preventive Maintenance

of Specified Doors:

The contractor shall submit an annual PM plan fifteen (15) days after contract award (IAW CDRL A003). The plan shall be due annually so forth. All listed PM roll-up doors and garage doors (See Appendix 1 (Attachment 0002), “Door Inventory”) shall be inspected and Preventive Maintenance performed each year. In the event a repair is needed an estimate shall be prepared as directed herein.

1 defect per month Random

5.2.2.1 Fire Doors Certification: The contractor shall submit an inspection schedule (IAW CDRL A004) with the Fire Prevention Office within 15 days after contract award. The schedule shall be due annually so forth. The contractor shall perform fire door certification IAW NFPA- 80 per all doors listed in the exhibit.

0 defect Random.

5.2.3.1 Doors needing repairs: The contractor shall inspect the door and evaluate if the door should be repaired or replaced and discuss that determination with the COR for their concurrence. A written construction time line plan shall be given to the COR when extensive repairs of over 2 days are required (IAW CDRL A006). The plan shall be updated weekly.

1 defect Random.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To PM plan Within 15 days of contract award and annual afterwards

(IAW CDRL A003).

2 Emailed COR, Fire Inspector and KO

Certification Inspection schedule

Within 15 days of contract award and annual afterwards

(IAW CDRL A004).

2 Emailed COR, Fire Inspector and KO

TECHNICAL EXHIBIT 3

Appendix 1, “Door Inventory.”

(Please note: Appendix 1 will be provided under separate cover as Attachment 0002).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

1001 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

1002 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

2001 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

2002 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

3001 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

3002 SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government SIAD

74 CURRANT STREET BULDING

HERLONG CA 96113

Government

9000 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

1001 POP 30-SEP-2020 TO

29-SEP-2021

N/A N/A

1002 POP 30-SEP-2020 TO

29-SEP-2021

2001 POP 30-SEP-2021 TO

29-SEP-2022

2002 POP 30-SEP-2021 TO

29-SEP-2022

3001 POP 30-SEP-2022 TO

29-SEP-2023

3002 POP 30-SEP-2022 TO

29-SEP-2023

9000 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-8 Annual Representations and Certifications MAR 2020 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts

OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

OCT 2018

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (OCT

2018) Alternate I

JAN 2017

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--

Commercial Item Acquisition

FEB 2007

52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.224-3 Privacy Training JAN 2017 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-1 Payments APR 1984 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.243-3 Changes--Time-And-Material Or Labor-Hours SEP 2000 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.247-34 F.O.B. Destination NOV 1991 52.249-14 Excusable Delays APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7006 Billing Instructions OCT 2005 252.204-7007 Alternate A, Annual Representations and Certifications APR 2020 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.242-7006 Accounting System Administration FEB 2012

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUN 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).