Final RFP CMAR 2025_00321 Recreation Building.pdf

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The City of Calhoun, Georgia

Date: May 20, 2025

Subject: RFP(CMAR) #2025-00321 REQUEST FOR PROPOSAL CONSTRUCTION

MANAGEMENT AT RISK SERVICES FOR THE NEW CALHOUN RECREATION

CENTER

You are invited to offer a Proposal to the City of Calhoun for the construction of the new City of Calhoun Recreation Center located at 601 South River Street, Calhoun, GA 30701.

Inquiries regarding proposals should be made to Margaret Boyd, Director of Purchasing, (706)602-5680 or email:

maboyd@calnet-ga.net. Technical questions may be directed to Cathy Snyder with Gregg Sims, Architect (706) 226-5776, or email: cs@greggsims.com.

There will be a pre-proposal site visit for this project on Tuesday, June 10, 2025, 9:00 AM EST at the existing

Recreation Center located at 601 S. River Street, Calhoun, GA 30701

Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in this (RFP) shall not be changed or superseded except by written addendum from The City of Calhoun, Director of Purchasing, Margaret Boyd Failure to comply with the written requirements for this proposal may result in rejection of the proposal by The City of Calhoun.

Two (2) USB Flash drives with a copy of the Proposal WITHOUT Pricing. One (1) USB Flash Drive with a separately sealed copy of Section V-B Price Proposal Schedule (Must be submitted separately in a sealed envelope)

SUBMISSIONS ARE DUE NO LATER THAN: 3:00 PM Tuesday, June, 24, 2025

Proposals are to be sealed, marked with the Offeror's name and address and labeled, “RFP(CMAR) ##2025-00321 Request for Qualifications and Proposal for Construction Management at Risk Services” and delivered to:

The City of Calhoun Margaret Boyd, Director of Purchasing 700 West Line Road Calhoun Georgia 30701

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal opening date. Please call (706) 602-5680 for more information. This service is in compliance with the Americans with Disabilities

Act (ADA).

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T., Monday through Friday, excluding holidays observed by The City of Calhoun.

The City of Calhoun reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of The City of Calhoun.

mailto:maboyd@calnet-ga.net.

mailto:jmoore@calnet-ga.net

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TABLE OF CONTENTS

SECTION TITLE

I OVERVIEW AND PROCEDURES

II SCOPE OF SERVICES

A. GENERAL PROJECT SCOPE DESCRIPTION SCOPE OF WORK

B. ADDITIONAL REQUIREMENTS

III PROPOSAL SUBMISSION INSTRUCTIONS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

□ Proposal Form

□ Pricing

□ Addenda Acknowledgement

□ Contractor Affidavit

□ Non-collusion Affidavit

□ Performance Bond

□ Payment Bond

VI DOCUMENTS CHECKLIST

VII APPENDIX 1, 2, AND 3

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SECTION I - OVERVIEW AND PROCEDURES FOR RFP(CMAR) #2025-000321

REQUEST FOR PROPOSAL CONSTRUCTION MANAGEMENT AT RISK

SERVICES

A. INTRODUCTION AND PURPOSE

Request For Proposal Construction Management at Risk Services. The City of Calhoun plans to select the most qualified Construction Management Firm (CMAR) to enter into a Guaranteed Maximum Price (GMP) contract for the construction of the above referenced project. The procedures for contracts as established by the Georgia Local Government Public Works Construction Law, O.C.G.A., 36-91-1 shall be followed. For the new City of Calhoun Recreation Center located at 601 South River Street, Calhoun, Georgia 30701.

The contractor will provide services per the scope of services as indicated in Section II

B. RFP TIMETABLE

The anticipated schedule for RFP(CMAR) #2025-00321 and contract approval is as follows:

Proposal Documents Available ………………...Tuesday, May 20, 2025

Pre-Proposal Site Visit ......................................Tuesday, June 10, 2025, 9:00 AM, EST

Deadline for submission of questions .................Monday June 16, 2025 5:00 PM, EST

Deadline for receipt of proposal ........................Tuesday June 24, 2025 3:00 PM, EST

Estimated Proposal Evaluation Period ...............Up to July 9, 2025

Proposals are valid until ....................................August 23, 2025

C. CONTACT INFORMATION

The contact person for this Project is Margaret Boyd, Director of Purchasing, (706)602-5680 or email:

maboyd@calnet-ga.net. Technical questions may be directed to Cathy Snyder with Gregg Sims, Architect at (706) 226-5776, email: cs@greggsims.com.

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this. Any such unauthorized contact shall not be used as a basis for responding to this RFP(CMAR) and also may result in the rejection of the Offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of sixty (60) days from the date specified for receipt of proposals.

mailto:maboyd@calnet-ga.net.

mailto:cs@greggsims.com

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E. ADDITIONAL INFORMATION/ADDENDA

The City of Calhoun will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements.

Offerors who obtain this Request for Proposal from Georgia Procurement Registry or from sites are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The City of Calhoun assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the Offeror for a period of sixty (60) days following the time and date designated for the receipt of proposals, and each Offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.

Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or The City of Calhoun via email request to E-Mail: The City of Calhoun purchasing@calnet-ga.net after the proposal due date and time stated herein. A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the Offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the Offeror has not in any manner sought by collusion to secure to that Offeror any advantage over any other Offeror.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_public_routing.jsp?route_code=nigp_list mailto:purchasing@calnet-ga.net

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By submitting a proposal, the Offeror represents and warrants that no official or employee of The City of Calhoun has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the Offeror verifies its compliance with

O.C.G.A. §13-10-91. The Offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to The City of Calhoun, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to The City of Calhoun, or any work performed in connection therewith shall be borne by the Offeror(s). No payment will be made for any responses received or for any other effort required of or made by the Offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of The City of Calhoun.

K. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT

It is the policy of The City of Calhoun government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless The City of Calhoun, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT

Offerors will need to attend the site visit or make an appointment to visit. To inspect the site where services are to be performed, the attached building assessments, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

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N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing Offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. Award will be made to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. The City of Calhoun may reject any or all proposals if such action is in The City of Calhoun’s interest.

O. QUALIFICATION OF OFFERORS

The City of Calhoun may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the work and the Offeror shall furnish to The City of Calhoun all such information and data for this purpose as may be requested. The City of Calhoun reserves the right to reject any proposal if the evidence submitted by, or investigations of, such

Offeror fails to satisfy The City of Calhoun that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The City of Calhoun contractors/vendors must have a current The City of Calhoun business license if they are physically located in The City of Calhoun or be properly licensed in their own jurisdiction.

Proposals from any Offeror that is in default on the payment of any taxes, license fees, or other monies due to The City of Calhoun will not be accepted.

P. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered.

Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

Q. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure.

The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

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SECTION II SCOPE OF SERVICES RFP(CMAR) #2025-00321

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL

CONTRACT FILE AND MAY BE SUBJECT TO DISCLOSURE.

A. GENERAL PROJECT SCOPE DESCRIPTION:

The objective of the Project is to demolish the existing Recreation Center structures (recreation center, bath house and metal storage building) located at 601 South River Street, Calhoun, Georgia 30701 and construct a new recreational facility. The new Recreation Center will include offices, a community room, activity rooms, two gymnasiums, with an elevated walk track, restrooms, electrical/mechanical spaces, building storage, pool/equipment storage and new parking. “See also attached schematic Site Plan and Floor Plans.”

Preconstruction services include normal and customary services including construction staging and project logistics planning, construction cost estimating, drawing and specification constructability reviews, value analysis and value engineering, early procurement of long-lead components, coordination of utility conflict resolutions, and other services.

Construction phase services include procurement, buyout, permitting, planning, scheduling, quality control and quality assurance, safety, construction, occupancy, and closeout of the project in accordance with the Standard Agreement Between Owner and Construction Manager.

Prior to existing building demolition, hazardous material abatement will be required. A third-party Hazardous Abatement Testing Firm will monitor the abatement activities and provide environmental monitoring throughout the removal of materials.

The demolition phase requires the removal of the entire existing facility with the except of the pool, pool decking, shade canopy and pool pump house. Construction Manager will be required to make every effort to protect the existing facilities to remain.

1. Existing Building information:

The existing Recreation Center was constructed in 1974. The facility consists of three structures including a concrete block and brick building housing the main recreation center, a concrete block building housing the bath house and a metal building housing storage. Square footages follow:

Brick and Concrete Block Recreation Center Building SF: 15,355 SF

Concrete Block Bath House SF: 2,380 SF

Metal Storage Building SF: 6,000 SF

The Project will also include related activities necessary to ensure appropriate pedestrian and traffic flow patterns are maintained during the demolition and construction phases. The Project must meet all

8 | P a g e permitting requirements to the same extent as any similar private development and/or construction project undertaken in the downtown business district of The City of Calhoun Georgia.

Timely completion of the construction is essential to Project success. The city of Calhoun anticipates project completion timeline which should be submitted with Price Sheet. As such, adherence to the project schedule and completion of construction to support this timeframe are imperative.

B. ADDITIONAL REQUIREMENTS

1. Termination for Cause:

The City of Calhoun Georgia reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the successful vendor at least ten (10) days before the effective date of termination. The successful vendor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract. The successful vendor has the right to terminate this contract for cause by providing a written notice of intent to the Director of Purchasing, Margaret Boyd to terminate at least thirty (30) days prior to the effective date of the contract termination.

2. Termination Without Cause: The City of Calhoun Georgia reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

3. Reporting Disputes: The contractor shall report any contract disputes and/or problems to the Director of Purchasing, Margaret Boyd, both verbally and in writing, within 48 hours of their occurrence.

4. Independent Contractor: The contractor shall not be an employee of The City of Calhoun, Georgia, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the City of Calhoun Georgia or to otherwise act on behalf of the City of Calhoun Georgia, except as this may be expressly authorize in writing.

5. Changes: Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

6. Insurance:

a. The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below. The insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated “A” or better, with AM Best Company.

b. Before commencing work under the contract, the Contractor shall provide to The City of Calhoun Georgia. Attn: Purchasing, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The minimum kinds and amounts of insurance shall be:

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i. Workers’ Compensation – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 each accident; at least $1,000,000 each employee for disease and $1,000,000 policy limit for disease.

ii. General Liability - $5,000,000 aggregate; $5,000,000 per occurrence; 50,000 fire damage;

10,000 medical expenses; 1,000,000 products completed operations; 1,000,000 personal and advertising injury or greater. Coverage should be on a per occurrence basis.

iii. Automobile Liability – Automobile liability insurance shall be written on the comprehensive form of policy – Combined single limit of at least $1,000,000 to include Hired Autos and Non-owned Autos. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

iv. Excess Liability – Limits no less than $10,000,000 per occurrence and aggregate.

v. Pollution Liability – Limits of no less than $5,000,000 each incident and in the aggregate, covering third party bodily injury and property damage.

c. The Certificate of Insurance evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting The City of Calhoun Georgia’s interest shall not be effective until 60 days after the insurer or the Contractor gives written notice to the Director of Purchasing, Margaret Boyd.

d. The Certificate of Insurance shall reference the proposal and project name as evidencing this requirement.

e. The Contractor shall insert the substance of this requirement, including this paragraph, in subcontracts under the contract that require work on The City of Calhoun property and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Purchasing upon request.”

f. The following persons or entities are to be listed on the Contractor’s general liability policy of insurance as additional insureds: The City of Calhoun, Georgia.

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SECTION III - PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL

CONTRACT FILE AND MAY BE SUBJECT TO DISCLOSURE PROPOSAL

FORMAT: ALL PROPOSALS OFFERED TO THIS RFP(CMAR)

MUST INCLUDE THE FOLLOWING INFORMATION AND DOCUMENTS

FOLLOWING THE FORMAT AND SEQUENCE AS LISTED BELOW.

A. Cover Letter

A brief introduction and interest of Offeror to provide the desired services.

1. List company name, address of office that this project will be managed from, and primary contact for this proposal.

2. If a joint venture or some other combination of companies is being formed, please describe in detail the intended relationship including financial contributions, allocation of risk, legal structure, staffing plan and organizational chart, previous and existing joint venture relationships and any other information necessary to describe the relationship for this project.

3. Describe the ownership and corporate structure of your company from the parent organization to the specific office that will directly manage this project.

4. Provide total number of full-time employees permanently stationed at (working out of) the office from which this project will be managed (total for each of the last five years).

5. Provide a copy of your firm’s most recent audited financial statement for review.

6. Please provide your company’s bonding capacity for:

a. Single Project Limit Based on (GMP).

b. Total Bond Capacity 10 percent.

c. Cost of a bond for a $18,000,000 project.

7. Have Performance or Payment Bond claims ever been made to a surety for your company, any of its parents or subsidiaries, or any of its predecessors past or present? If yes, please describe each instance, dates, and resolution thereof.

8. In the past five (5) years, has any surety company refused to bond your company on any project?

9. Has your company, any of its parents or subsidiaries, or any of its predecessors past or present ever defaulted on a contract? If yes, please specify date, circumstances, and resolution.

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10. In the last five (5) years, has your company, any of its parents or subsidiaries, or any of its predecessors past or present ever been involved in litigation or arbitration of any kind with an owner or client? If yes, please explain, describing each instance, dates, and the resolution thereof.

11. In the last five (5) years have you, your company, or any of its predecessors been involved in litigation or arbitration of any kind with a subcontractor? If yes, please explain, describing each instance, dates, and the resolution thereof.

12. Please provide your Insurance Experience Modification Rating.

13. Provide a project team organizational chart identifying all key individuals that would be a part of your management team for the project and the hierarchical structure of the team.

14. Provide the following information for each individual identified on the organizational chart:

• Their specific role and responsibilities on this Project.

• Estimated amount of time they will be devoted to this project during the preconstruction and construction phase.

• Other projects and corporate commitments they currently have during the expected time for the duration of design and construction of the Project.

• Their education and summary work history including number of years with your firm, specific positions, and dates held.

• Provide any other relevant project experience that would be valuable to the Project.

15. List and describe five (5) reference projects underway or recently completed (within the last 8 years) that are similar in size and complexity to the Project where your firm/team was directly responsible for delivery of the construction management / construction services. For each project listed, provide the following information:

• Project name, brief description, and effort performed

• Owner name, contact, and phone number

• Key members of your proposed team for the Project involved in the reference project and their role in that project

• Start dates for planning and design, start of construction, and substantial completion.

• Method of construction delivery (CM-at-Risk, competitive bid, etc.) and construction contract amount.

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16. Describe what you believe to be the five (5) most significant challenges related to successful planning, design and construction of the Project and your firm’s proposed approach and/or strategy for addressing such challenges.

17. Description of any special or specific practices or approach your team might propose to deliver the CM Services identified in this RFP(CMAR) to best achieve the objectives of The City of Calhoun.

18. Describe any services and/or methods which could be provided during the pre- construction and/or construction phases of the Project that are unique to your team or your approach and adds quality and value for The City of Calhoun. Include in this discussion any suggested methods for reducing schedule delay risk and increasing probability of meeting the schedule milestones; and providing accurate and timely cost projections; describe your interpretation/understanding of the term/approach “open/book” as it applies to procurement and pricing of the work.

19. Describe your approach to development of the (GMP) Guaranteed Maximum Price; how the approach might help minimize risk to the Owner; and include your team’s recommendation as to the percent completion of construction documents (CD) that would support an acceptable GMP for the Project; The Owner-Construction Manager agreement states that work which is “reasonably inferable” from the contract documents is to be included within the scope of the Guaranteed Maximum Price.

Please describe how you typically interpret this language; and define in general what components of the Project you would not include in the offered GMP.

20. Describe your methods for soliciting and evaluating subcontractor and supplier pricing; include your suggested approach (or company policy) with respect to bonding of subcontractors.

21. Describe how you manage the construction close-out processes including management of punch-list and warranty processes.

22. Provide Performance and Material and Labor Payment Bonds in the amount of 100% of the GMP, pursuant to O.C.G.A. § 36-91-40, et seq.

B. Project Planning

The CM is required to work with the Owner and Architect to plan the project to include:

1. Reviewing ideas and suggestions offered by the Owner with regard to feasibility or constructability of design.

2. Evaluate existing designs with respect to constructability issues.

3. Provision of Cost Estimates for projects.

4. Evaluate value-engineering opportunities.

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C. Construction Phase

1. Maintain on-site staff for construction management.

2. Establish and maintain coordinating procedures.

3. Develop and maintain a detailed schedule including delivery, approvals, inspection, testing, construction and occupancy necessary for completion of the project by the targeted date.

4. Coordinate, conduct, and document regular construction meetings.

5. Prepare and submit change order documentation for approval of the Architect.

6. Maintain a system for tracking the timely submittal, review, and approval of shop drawings.

7. Maintain records and submit routine reports to Architect and Owner.

8. Maintain quality control and ensure conformity to contract documents.

9. Provide cost control through progress payment review and verification according to the approved schedule and contract amounts.

10. Coordination of post completion activities, including the assembly of guarantees, manuals and the Owner’s final acceptance.

11. Provide Owner with final set of “as-built” construction documents.

D. Warranty Phase Services

1. Resolve remaining “punch-list” items.

2. Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents, training, and Owner’s final acceptance.

3. Monitor, coordinate, and resolve all warranty complaints to the satisfaction of the Owner during the one-year general warranty period.

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

Based on the evaluation criteria noted below, an Evaluation Committee will evaluate and assign a score to each proposal. The services being sought under the RFP are considered professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers which will result in an award that is in the best interest of The City of Calhoun Georgia.

Factors and weights to be considered in the evaluation include:

1. Staffing – Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications, overall experience and recent experience on projects of similar nature and complexity to the proposed project. Points: 10

2. Experience/Performance – Review of past performance on projects of similar nature and complexity as the proposed projects; evaluation of client references whether included in the proposal response or not; overall responsiveness to Owner’s needs and history of litigation and proposers’ safety history will be considered. Points: 20

3. Local Sub-Contractor and Minority Participation – Review local sub- contractor and minority participation in previous projects of similar nature. Points 10

4. Approach - Evaluation of the overall understanding of the scope of the proposed projects; completeness, adequacy and responsiveness to the required information of the request for proposals. This should include a preliminary Project schedule by task and milestones that will be used to procure the Project.

Provide in detail the services your firm will be providing. Points: 20

5. Experience with Northwest GA Issues – Review projects performed in the Northwest GA area. The city is interested in previous projects in the Northwest GA area as evidenced by staff utilized in the Northwest GA area. Points 10

6. Availability – Evaluation of the workload of the Proposer and the staffing to be assigned to the proposed project; time schedule of the Proposer in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to the Owner. Points: 15

7. Financial Stability – Evaluation of the overall financial position of the Proposer as determined from financial information required by the Request for Proposal or from other independent sources. Points:

8. Cost – Evaluation of overall weekly costs and willingness to provide initial services of pricing and project management prior to contract and GMP being signed. Points: 5

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SECTION V – PROPOSAL FORMS A:

Proposal Form

Proposal of ________________(Hereinafter called "Offeror"), organized and existing under the laws of the

State of Georgia ______________________________, doing business as__________________*.In compliance, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as “RFP(CMAR) #2025-00321 “REQUEST FOR PROPOSAL CONSTRUCTION

MANAGEMENT AT RISK SERVICES” in strict accordance with the Proposal Documents, within the time set forth therein, and at the (GMP).By submission of this Proposal, the Offeror certifies, and in the case of a joint

Offer, each party thereto certifies as to its own organization that: The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

1. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in the RFP(CMAR) #2025-00321 REQUEST FOR PROPOSAL FOR

CONSTRUCTION MANAGEMENT AT RISK SERVICES

Authorized

Representative/Title (Print or type) Date

Authorized

Representative

(Signature)

MANDATORY SUBMITTAL

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Company Name ______________

SECTION V B: Pricing (GMP)AND COMPLETEION TIMELINE

#2025-00321 SPREAD SHEET THE CITY OF CALHOUN

BASE BREAKOUT COST

DESCRIPTION OF WORK

SCHEDULED VALUE

ESTIMATED

COST

Sitework

Concrete

Masonry

Metals

Wood, Plastics, Composites

Thermal and Moisture Protection

Doors and Windows

Finishes

Specialties

Equipment

Furnishings

Special Construction

Conveying Equipment

Fire Suppression

Plumbing

Heating, Ventilating, and Air Conditioning

(HVAC)

Electrical

Electronic Safety and Security

GRAND TOTAL

TIMELINE START-UP DATES

ESTIMATED COMPLETION DATES

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Company Name (printed): _________________

SECTION V – Proposal Forms

C: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following

Addenda, Receipt of all of which is hereby acknowledged:

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Addendum No.

dated

Acknowledgement

Initial

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SECTION V – PROPOSAL FORMS

D: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The City of Calhoun and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, and DOL Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A.

§ 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, The City of Calhoun shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

https://law.justia.com/codes/georgia/2010/title-13/chapter-10/e/13-10-91 https://law.justia.com/codes/georgia/2010/title-13/chapter-10/e/13-10-91 https://dol.georgia.gov/gdol-rules-chapter-300-10-1-public-employers-their-contractors-and-subcontractors-required-verify

19 | P a g e

SECTION V – PROPOSAL FORMS

D: CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The City of Calhoun, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended. Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization Company Identification Number Date of Authorization

Name of Contractor:

Name of Project: RFP(CMAR) #2025-00321 Request for Proposal for the new City of Calhoun

Recreation Center

Name of Public Employer: The City of Calhoun, Georgia, I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , , 20_ in____________________, Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 20

Notary Public

My Commission Expires:

20 | P a g e

Company Name (printed):

SECTION V E. Non-collusion Affidavit

State of Georgia County of Gordon , being first duly sworn, deposed and says that: ___________________________________

(Print name of proposal preparer),

(1) He/she is of . (Owner, partner, officer, or authorized agent) (company/business)

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such proposal is genuine and is not a collusive or sham;

(4) Neither the said business nor any of its officers, partners, Owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other proposer, firm or person to submit a collusive or sham proposal in connection with the work for which the attached proposal has been submitted or to refrain from pricing in connection with such contract, or has in any manner directly or indirectly sought by agreement or collusion or communication or conference with any other business, firm or person to fix the price or prices in the attached proposal or of any other proposal, or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other business, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of

Calhoun or any person interested in the proposed work and;

(5) The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the business or any of its agents, representatives, Owners, employees, or parties in interest, including this affidavit.

By:

Title: SUBSCRIBED AND SWORN BEFORE

ME ON THIS THE ______ DAY OF ______________,2023.

_________________________________ (Notary Public)

21 | P a g e

SECTION V F: Performance Bond

The City of Calhoun, Georgia

KNOW ALL MEN BY THESE PRESENTS THAT_______________________________

(as CONTRACTOR, hereinafter referred to as the “Principal”), and (as SURETY COMPANY, hereinafter referred to as the “CONTRACTOR’S SURETY”), are held and firmly bound unto The City of Calhoun, Georgia (as OWNER, hereinafter referred to as the “City”), for the use and benefit of the City, in the sum of Dollars ($______.___ ), lawful money of the United States of America, for the payment of which the Principal and the Contractor’s Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the County for the construction of a project known as RFP(CMAR)

#2025-00321 (“REQUEST FOR PROPOSAL FOR CONSTRUCTION

MANAGEMENT AT RISK SERVICES”) (hereinafter referred to as “the PROJECT”), which agreement is incorporated herein by reference in its entirety

(hereinafter referred to as the “CONTRACT”).

NOW THEREFORE, the conditions of this obligation are as follows:

1. That if the principal shall fully and completely perform each and all of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafter be made, and if the Principal and the Contractor’s Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay, which the City may incur, sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions, and requirements of the

Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto, and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect;

2. In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach or default of the Contract:

a. The Contractor’s Surety shall commence performance of its obligations and undertakings under this Bond no later than thirty (30) calendar days after written notice from the City to the Contractor’s Surety; and

b. The means, method or procedure by which the Contractor’s Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City.

The Contractor’s Surety hereby waives notice of any and all modifications, omissions, additions, changes, and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this Bond shall not

22 | P a g e be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal.

IN WITNESS WHEREOF, the Principal and Contractor’s Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers or attorneys-in-fact, as set forth below.

CONTRACTOR (“Principal”):

Printed

Signature

Title: (SEAL)

Attest: _________________________:

Date

Signature

Print

Title:

Date:

23 | P a g e

CONTRACTOR’S SURETY:

By:

(signature)

(print)

(SEAL)

Attest: Date:

(signature)

(print)

Date

(ATTACH SURETY’S POWER OF ATTORNEY)

24 | P a g e

SECTION V G: Payment Bond

The City of Calhoun

KNOW ALL MEN BY THESE PRESENTS THAT

(As CONTRACTOR, hereinafter referred to as the “Principal”), and

(As SURETY COMPANY, hereinafter referred to as the “CONTRACTOR’S SURETY”), are held and firmly bound unto The City of Calhoun, Georgia (as OWNER, hereinafter referred to as the “City”), for the use and benefit of any “Claimant,” as hereinafter defined, in the sum of ___Dollars ($__ .), lawful money of the United States of America, for the payment of which the Principal and the Contractor’s Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the County for the construction of a project known as

RFQP(CMAR) #2025-00321 (“REQUEST FOR QUALIFICATIONS AND

PROPOSAL FOR CONSTRUCTION MANAGEMENT AT RISK SERVICES”

(hereinafter referred to as “the PROJECT”), which agreement is incorporated herein by reference in its entirety (hereinafter referred to as the “CONTRACT”).

NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly make payment to any Claimant, as hereinafter defined, for all labor, services, and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise to remain in full force and effect.

A “Claimant” shall be defined herein as any Subcontractor, person, Party, partnership, corporation, or other entity furnishing labor, services, or materials used or reasonably required for use in the performance of the Contract, without regard to whether such labor, services, or materials were sold, leased, or rented, and without regard to whether such Claimant is or is not in privity of the Contract with the Principal or any Subcontractor performing Work on the Project.

In the event of any claim made by the Claimant against the City, or the filing of a Lien against the property of the City affected by the Contract, the Contractor’s Surety shall either settle or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in the Contract.

25 | P a g e

The Parties further expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal.

IN WITNESS WHEREOF, the Principal and Contractor’s Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers, as set forth below.

CONTRACTOR:

By: ___________________________

Printed

Signature Date:

Attest_________________________________ (signature)

Title: _______________________

Date: And (SEAL

26 | P a g e

SECTION VI DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Mandatory Documents

4. Business Information

5. Understanding of the Project (including draft project schedule)

6. References/Reference Projects

SECTION V MANDATORY PROPOSAL FORMS

□ Proposal Form

□ Pricing

□ Addenda Acknowledgement

□ Contractor Affidavit

□ Non-collusion Affidavit

□ Performance Bond

□ Payment Bond

27 | P a g e

VII APPENDIX

#1 Schematic Site Plan

#2 Schematic Floor Plans

#3 Environmental Air, Lead, and Asbestos Reports

SITE PLAN

SCALE 1' = 20'

A0.02

SITE PLAN

PP

24' 0"

11:23:24

11:23:24

03:28:25

MH

PP

PP

INV OUT

INV IN

T/622.78

SSMH

PIPE: 12"RCP

INV OUT: 627.70

INV IN: 627.70

DI 630.45

GM

1/2" RBF

MH

PP

INV OUT: 631.18

INV IN: 631.23

SSMH T/638.53

PP

G

PH

WM

WM

1/2" OTP

82 PARKING SPACES

'5

1607 SF

EXPANDED STORAGE

GYM A

(MASONRY) TO BE REMOVED FFE: 631.76

EXISTNG CALHOUN RECREATION CENTER

FFE: 631.87

RESTROOM TBR

CENTER (MASONRY) CONCESSIONS

EXISTNG CALHOUN RECREATION

48 PARKING SPACES

FFE: 631

.90MAINTENANCE BUILDING (METAL)

EXISTNG CALHOUN RECREATION CENTER

EXG CONCRETE CURB

OUTSIDE EDGE OF

MH

G

622 624 626 628 630

WM

RECREATION DRIVE

G

24' 0"

WM

ROOM

PUMP

POOL

CANOPY

CO

WV

VAULT

WATER

ADDITION

CHEM ROOM

GATE TBD

S O

U T

H R

IV

E R S

T R

E E

T

PP

EXISTING AREA OF POOL: 7257 SF

SERVICE PARKING (20 SPACES)

SERVICE

TRUCK/VAN

G A

T E

T B

D

MH

GREGG SIMS, ARCHITECT AIA/NCARB/LEED AP

VOICE: 706 226 5776 I FACSIMILE: 706 226 1111 I gs@greggsims.com

304 SELVIDGE STREET I P O BOX 219 I DALTON, GEORGIA 30722

THE RECREATION CENTER

REDEVELOPMENT OF

calhoun, georgia 30720

601 RIVER STREET

CITY OF CALHOUN

DRAFTVANCE SIMS

GREGORY

S

T A

TE

OFGEORG

IA

R E

G

IS

TERED ARCH

IT

E C

T

C E

R T

IF

ICATENUMBER

04:01:24 08:21:24

9776 SF

GYMNASIUM B

9776 SF

GYMNASIUM A

1234 SF

ROOM

ACTIVITY

LARGE

TELESCOPING SEATING (432 OL)TELESCOPING SEATING (432 OL)

1661 SF

STORAGE

GYM A

625 SF

STORAGE

GYM

AND EQUIPMENT

LIFEGUARD

DF

IT CLOSET

UNISEX RESTROOM

SPRINKLER RISER ROOM

COORDINATOR

RECREATION

CORRIDOR

WORKROOM

COORDINATOR

RECREATION

COORDINATOR

RECREATION

DF

DIRECTOR

CONFERENCE

TROPHY CASE

HOLDING AREA

TEAM AND SPECTATOR

FACILITY MANAGER

HOLDING AREA

TEAM AND SPECTATOR

COVERED AND FENCED

POOL EQUIPMENT

OFFICE MANAGER

VESTIBULE

B C

S

RESTROOM

FAMILY

STATION

CHANGING

ADULT

B C

S

A C

C E

S S

IB

L

E P

L U

M B

IN

G

C H

A S

E

B C

S

B C

S

A C

C E

S S

IB

L

E P

L U

M B

IN

G

C H

A S

E

RECEPTION AREA

COMMUNITY ROOM

WOMENMEN

WOMEN MEN

SMALL ACTIVITY AREA

COORDINATOR

RECREATION

HWS

SERVICES

JANITORIAL

HOSPITALITY ROOM

KITCHEN

WARMING

EQUIPMENT STORAGE

FURNITURE AND

MAIN

ELECTRICAL

VENDING

C A

N O

P Y

CANOPY

S E

R V

IC

E

A N

D D

IS

P

L A

Y A

R E

A S

E R

V

IC

E A

N D

D

IS

P L

A Y

A R

E A

CATERING HOT BOXES

HWS

EVENT ELAYOUT (72)

LECTURE LAYOUT (116)

INSTRUCTION LAYOUT (60)

REFG

DW

DW

ENTRANCE LEVEL FLOOR PLAN

SCALE 1/8" = 1' 0"

A1.01

SCHEMATIC ENTRANCE LEVEL FLOOR PLAN

BREAK

A3.02

1-1

A3.02

2-2

A3.02

3-3

A3.01

A-A

A3.01

B-B

A3.02

1-1

A3.02

2-2 A3.02

3-3

A3.01

A-A

A3.01

C-C

A3.01

A-A

A3.01

C-C

MAIN CORRIDORMAIN CORRIDOR

D01

D04D03

D02

D36

D45

D35

D34

D33D32

D30 D31

D29

D27 D28

C02

D26

D25

C01

D22

D21

D20D17

D16

D14

D13 D12

D11

D53

D53D54D55D56D57D58

D23

D10 D09 D08

D06

D05

D39D40

D37D38

D41D07

D24

D43

D47D48

D46

G01G02

D59 D50 D49

D60

D42

D62

108111

124123

117118

TERRACE

STORAGE

CONCESSIONS

PANTRY

REFG FRE

IM SD DW

CORRIDOR

ALCOVE

SERVICE

139140

EXIT ALCOVE

D15

D57D58

D63

FIRE RATED SHUTTER

S02

S02

D51

UP

STAIR 01

T R

O P

H Y

C A

S E

L E

G A

C Y

LOBBY

ELEVATOR

ELEVATOR

STAIR 02

D52

D18

UP

D19

TROPHY CASE

D44

CORRIDOR

OFFICE

S02

SERVICE HALL

STORAGE

ACTIVITY ROOM

GYM B RA

G Y

M A

R

A

O P

E N

S H

E L

V

IN

G

D60

GREGG SIMS, ARCHITECT AIA/NCARB/LEED AP

VOICE: 706 226 5776 I FACSIMILE: 706 226 1111 I gs@greggsims.com

304 SELVIDGE STREET I P O BOX 219 I DALTON, GEORGIA 30722

THE RECREATION CENTER

REDEVELOPMENT OF

calhoun, georgia 30720

601 RIVER STREET

CITY OF…