Final RFP and Project Specifications.pdf
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- Attached to
- See Attachment for All RFP Details
- Solicitation number
- RFP BLPS 260000002461 1
- Issued by
- Michigan
About this file
This is a Final RFP and Project Specifications document for an Athletic Complex Outdoor Sound Project issued by Bellaire Public Schools in Michigan. The project consists of two main components: upgrading sports field audio distribution and speakers, and adding bridge-to-bridge wireless access with an IP-based audio system to the training field. The first scope includes five speakers for the press box and home team bleachers, one speaker for the concession area, one amplifier, one CD/Bluetooth receiver, two tabletop wired microphones with stands, one wall jack with multiple inputs and outputs, one digital audio selector and volume controller, one audio input and output receiver, one combo wireless microphone and headset kit, and complete cable, mounting hardware, installation, and programming for a turnkey system with customer training. The second scope requires one speaker mounted to a training field structure, one speaker mounting bracket, one mixing amplifier, one bridge-to-bridge wireless access point, one wireless access point for the training field building, one eight-port Ethernet switch, one smart wall mount rack, and complete cable, mounting hardware, installation, programming, and customer training. A pre-bid meeting and project walk-through will be held on August 11, 2026 at 12:00 PM at Bellaire Middle/High School. Sealed bids must be received by 3:30 PM on August 18, 2026, and will be publicly opened at 3:35 PM. The owner will award contracts on or about August 19, 2026. Bids may be mailed, delivered in person, or submitted electronically via secured email to tstarr@bellairek12.org.
All bids must be submitted on the district's provided bid forms and must include a sworn and notarized familial disclosure statement in compliance with Michigan law (MCL 380.1267) and a signed Iran Business Relationship Affidavit in compliance with Michigan's Iran Economic Sanctions Act (2012 P.A. 517). The district reserves the right to reject any or all proposals, accept bids other than the lowest bid, and waive irregularities at its discretion. All specifications are subject to modification if the bidding vendor proposes an alternative package or products that meet the district's needs. A five-year warranty is required for all work performed and products used, with annual inspection and maintenance preferred but not mandatory. Questions should be directed to Bryan Davies, Director of Operations, or Brad Fischer, Athletic Director, both reachable at (231) 533-8015.
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Advertisement for Bids for Bellaire Public Schools
Project Information
Sealed bid proposals will be accepted from qualified contractors by Bellaire Public Schools for Bellaire Public Schools for the Athletic Complex Outdoor Sound Project. Proposals may be mailed or delivered in person to:
Terry Starr, Superintendent
C/o Bellaire Public Schools
*Please check the oƯice summer schedule prior to physical drop-oƯs*
ELECTRONIC SEALED BIDDING: Bids must be submitted via email to tstarr@bellairek12.org in a secured email, not to be opened until the bid opening.
Pre-Bid Meeting
A pre-bid meeting and project walk-through will be conducted by the Director of Operations, Bryan Davies, and/or Athletic Director, Brad Fischer, on August 11, 2026 at 12:00 PM (local time) at the Bellaire Middle/High School, 205 Victory Lane, Bellaire, MI 49615.
Bid Information
Proposals must be received prior to 3:30 PM (local time) on August 18, 2026, at the Bellaire Public Schools Central OƯice. Proposals will be publicly opened and read aloud at 3:35 PM in the Bellaire Public Schools Bellaire Public Schools - Library. All bids received after 3:30 PM on the bid date will not be accepted and will be returned to the Bidder unopened.
Proposals and Award
The Project will utilize a prime contractor. The contract for construction will be a direct contract with the Owner. Overall administration of the Project will be the responsibility of Bellaire Public Schools. The Owner will award contracts on or about August 19, 2026. All bids shall be submitted on the bid forms provided in the project specifications, completely filled in, and executed (copies of the bid forms are acceptable). Facsimile bids will not be accepted.
Plans and Questions
Specifications can be located at the end of this document. All questions and/or inquiries should be directed to:
Director of Operations, Bryan Davies – (231-533-8015) - bdavies@bellairek12.org
AND
Athletic Director, Brad Fischer – (231-533-8015) - bfischer@bellairek12.org
Familial Disclosure
All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive oƯicer of the public school academy. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.
Iran Business Relationship A idavit
All bidders must provide a signed Iran Business Relationship AƯidavit. EƯective April 1, 2013 all bids, proposals, and/or qualifications statements received in the State of Michigan must comply with the Iran Economic Sanctions Act, 2012 P.A. 517. The District shall not accept a bid that does not include this signed aƯidavit.
Owners’ Rights
The Owner reserves the right to reject any or all proposals, accept a bid other than the low bid, and to waive informalities, irregularities, and/or errors in the bid proposals, which they feel to be in their own best interest.
Current Bellaire Board of Education Secretary
Andrew Reh
Upgrading the Sports Field Audio Distribution and Speakers.
The district requests the following:
● Safe work practices.
● (5) Speakers for Press box home team bleachers
● (1) Speaker for concession area on field light pole
● (1) Amplifier
● (1) CD/Bluetooth receiver
● (2) Tabletop wired Microphone’s with Mic stand
● (1) Wall jack with 3 mic inputs and 1 audio output
● (1) Digital audio selector and volume controller
● (1) Audio input and output receiver
● (1) Combo wireless microphone and head set kit for sports field coach/announcer
● (Lot) Cable/Mounting hardware/installation and programing for a complete turnkey system
● Customer Training
**These specifications can be modified if the bidding vendor has an alternative package and/or products that will meet the district’s needs.
Bridge Point and Audio to Training Field
Adding a Bridge-to-Bridge Wireless Access Point to the Sports Training Field and an IP Based Audio System to Stream from the Press Box.
The district requests the following:
● Safe work practices.
● (1) Speaker Mounted to corner of structure to broadcast across Training Field.
● (1) Speaker Mounting Bracket
● (1) Mixing Amplifier
● (1) Bridge to Bridge Point Wireless Access Building Bridge
● (1) Wireless Access Point Inside Training Field Building
● (1) 8 Port Ethernet Switch
● (1) Smart Wall Mount Rack
● (Lot) Cable/Mounting hardware/installation and programing for a complete turnkey system
● Customer Training
**These specifications can be modified if the bidding vendor has an alternative package and/or products that will meet the district’s needs.
Image of Athletic Complex and Desired Sound
WARRANTIES:
• Required: 5-year warranty for all work performed and products used during this project.
• Preferred: Annual inspection and maintenance of the sound system and equipment installed by the vendor.
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