Final RFP 80LARC24R0011 - Cover Letter.pdf

National Aeronautics and Space Administration

Langley Research Center Hampton, Virginia 23681-2199

TO: All Potential Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80LARC24R0011, for Evaluations, Assessments, Studies, Services, and Support 4 (EASSS 4)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Langley Research Center’s (LaRC’s) Evaluations, Assessments, Studies, Services, and Support 4 (EASSS 4) solicitation. The principal purpose of this requirement is to provide evaluations, assessments, studies, services, and support for the Science Office for Mission Assessments (SOMA) and other NASA organizations as designated in individual task orders.

NASA will conduct this acquisition as a small business set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1,000 employees.

This competitive acquisition will result in a Cost-Plus-Fixed Fee (CPFF) Indefinite Delivery/Indefinite Quantity (IDIQ) contract with the ability to issue CPFF task orders. The contract will also include a cost reimbursable CLIN, no fee/profit, for travel and ODCs. The contract will have an effective ordering period of five (5) years from the contract effective date.

The anticipated contract award date is by August 31, 2025 with an effective date of October 1, 2025. The Government reserves the right to adjust the period of performance up to 6 months based on actual award date, considering the possibilities of delays. The contract will be primarily performed offsite and at other locations as specified by each task order.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in Sections L and M, if there is a discrepancy/conflict, take precedence:

1. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to Section H clauses titled “NFS 1852.209- 71 Limitation of Future Contracting”, and "LaRC 52.227-96, Organizational and Personal Conflicts of Interest”, for a description of the potential conflict(s) and any restrictions on future contracting.

2. Please note a Top-Secret (TS) Facility Clearance with further Sensitive Compartmented

Information (SCI) requirements is required for this contract in accordance with the DD Form 254, Contract Security Classification Specification. In addition, reference the information contained in Section L Responsibility Considerations. For proposals submitted as Joint Ventures, the facility clearance must be granted in the name of the Joint Venture.

3. NASA LaRC appreciates the comments received in response to the release of the draft RFP.

These comments resulted in improvements to the quality and content of the overall RFP.

Offerors should review the RFP in its entirety, as its content has changed from the draft RFP version. The following list identifies some areas changed and/or clarifications made from the draft RFP to this final RFP.

a. Section B.6 replaced with a new version tilted “Cost Reimbursement Task Orders”

b. Section H.2, NFS 1852.209-71 Limitation of Future Contracting: Revised clause language.

c. Section H.9, LaRC 52.227-96, Organizational and Personal Conflicts of Interest:

Revised clause language.

d. Section K, added notice for system updates.

e. Section L.13, Significant Subcontractors revised language.

f. Section L.16: Updated Table L-1, Summary of Proposal Submission Requirements.

g. Section L.18:

a. Updated Subfactor 1: Staffing Approach, 1(d), “Total Compensation Plan (TCP)”

b. Removed language from (b)(2) Approach for incumbent capture (if proposed) and ability to attract and retain.

c. Updated Subfactor 2: Management Approach, (1)(e) adding “including under joint venture relationships” to the second sentence.

h. Section L.19:

a. Revised language under (b) Past Performance Information – Proposal Content – (Recent and Relevant/Pertinent Contracts References).

b. Offerors are responsible to ensure all information (e.g., contract #, POCs, email, phone number) for contract references is accurate and current.

i. Section L.20

a. Added (c)(6) providing available, historical, government-estimate rates for two labor categories.

j. Section M.6: Revised multiple parts of Factor 2 – Past Performance Proposal (Volume

II), including adding pertinence and performance definitions and PPQ instructions.

k. Other updates to terms to ensure compliance with recently issued Executive Orders.

This list is neither intended to cover all changes nor describe all RFP requirements.

Offerors should carefully review the RFP in its entirety.

4. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which indicates the Government intends to award without discussions but reserves the right to conduct discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format (PDF), except the Microsoft Excel documents. Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the

World Wide Web through the Government-wide point of entry website at www.SAM.gov.

Potential Offerors are requested to periodically monitor the websites for updates.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, and any amendments will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing

This RFP does not commit NASA to pay any proposal preparation costs, nor does it obligate NASA to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation are due on or before 2:00 pm Eastern Time, April 28, 2025, unless otherwise extended by amendment of the solicitation. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel. All inquiries/communications/questions pertaining to this acquisition shall be submitted in writing, electronically to Sheryl Kopczynski, Contract Specialist, at larc-easss4@mail.nasa.gov and sheryl.c.kopczynski@nasa.gov on or before 2:00 pm Eastern Time, April 4, 2025. Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Richard T. Cannella Contracting Officer https://www.sam.gov/ https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing mailto:larc-easss4@mail.nasa.gov mailto:sheryl.c.kopczynski@nasa.gov