FINAL RFP 75A50325R00007 Air Cargo Transportation.pdf

COMBINED SYNOPSIS SOLICITATION

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

II. The solicitation number is 75A50325R00007 which is a Request for Proposal (RFP). Contract Type will be Firm Fixed Price (FFP).

III. The solicitation document and incorporated provisions and clauses are currently in effect through Federal Acquisition Circular FAC 2025-03, Dated January 3, 2025.

This acquisition is being posted as a full and open competition and is not set aside for small business. NAICS Code: 481212 and employee size standard is1500.

IV. a. The Strategic National Stockpile (SNS), of the U.S. Department of Health and Human Services (HHS) Administration for Strategic Preparedness and Response (ASPR), has a requirement for air cargo transportation. This requirement and the quantity that will ultimately be procured is subject to availability of funds.

b. The Government intends to evaluate offers and award a contract without discussions. However, the Government may, at its sole discretion, elect to conduct discussions if determined to be in the best interest of the Government.

V. See Sections B and C below for description of requirements.

VI. The period of performance is anticipated to total 60 months, August 1, 2025, through July 31, 2030.

a. Base Period: August 1, 2025- July 31, 2026

b. Option Period 1: August 1, 2026- July 31, 2027

c. Option Period 2: August 1, 2027- July 31, 2028

d. Option Period 3: August 1, 2028- July 31, 2029

e. Option Period 4: August 1, 2029- July 31, 2030

VII. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

VIII. The provision 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this procurement. Addenda to the provision include evaluation factors and evaluation criteria.

Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with its offer. (Note, if offerors are registered within the System for Award Management (SAM) and certs and reps are up to date, make a statement to that effect in accordance with this clause).

IX. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

X. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services, applies to this acquisition and FAR clauses applicable include 52.219-9, 52.219-16, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.225-13, and 52.232-33. Other applicable clauses include Health & Human Services Acquisition Regulation (HHSAR) clauses. See Sections D through I.

XI. a. There are no special contract requirements or terms and conditions related to contract financing arrangements.

b. Pursuant to Presidential Decision Directives 39 and 62 and Sections 311 and 319 of the Public Health Service Act, SNS storage locations are sensitive and shall not be disclosed.

The Contractor shall agree to sign a non-disclosure agreement (applicable and enforceable to all employees of the contractor) to not disclose any details relating to the contract and to hold all employees and/or subcontractors involved in the performance of this requirement to the same. At any time, the Government may request employees and/or subcontractors used in performance of the contract to sign a non-disclosure agreement. HHS non-disclosure forms shall be released to the awardees as part of their award package.

The Contractor shall adhere to the sensitivity requirements of the contract during the time granted access to SNS Sensitive But Unclassified information (SBU), and all times thereafter. The contractor shall not share the Sensitive But Unclassified information (SBU) or the HHS Non- Disclosure Agreement (NDA) without Government approval.

XII. HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR Part 101, Subpart A-Health Resources Priorities and Allocations System.

XIII. Offers are due no later than on or before July 1, 2025, 8:00 a.m. Eastern Time, with the Subject Line “RFP Submission 75A50325R00007 Air Cargo Transportation” by email to ashia.everett@hhs.gov and alternate POC annette.wright@hhs.gov.

The offeror’s complete proposal (including all information required to be submitted as part of the offeror’s Volume A -Technical Proposal, and Volume B - Price/Business Proposal) must be received by the date and time specified for receipt of offers.

Electronic submissions only will be accepted and shall be submitted via email to ashia.everett@hhs.gov and alternate POC annette.wright@hhs.gov. Email submissions are limited to 2MB. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)

XIV. All questions regarding this RFP of contractual or technical nature, must be submitted electronically by email to ashia.everett@hhs.gov and alternate POC annette.wright@hhs.gov. no later than June 23, 2025, at 8:00 a.m., Eastern Standard Time. For proper submission of questions, the Subject Line must state “RFP Questions 75A50325R00007 Air Cargo Transportation”. The Government’s responses to questions will be posted as an amendment to the combined synopsis/solicitation posting. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective offerors.

XV. The point of contact for information regarding this combine synopsis/solicitation is Ashia Everett, Contracting Officer Office of Resource Management (ORM) Administration for Strategic Preparedness and Response

XVI. U.S. Department of Health and Human Services (HHS) Email: ashia.everett@hhs.gov and alternate POC annette.wright@hhs.gov.

mailto:ashia.everett@hhs.gov mailto:ashia.everett@hhs.gov%20and%20alternate%20POC%20annette.wright@hhs.gov.

mailto:ashia.everett@hhs.gov%20and%20alternate%20POC%20annette.wright@hhs.gov.

mailto:ashia.everett@hhs.gov mailto:annette.wright@hhs.gov mailto:ashia.everett@hhs.gov

75A50325R00007

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

3 60

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

06/16/2025 X

ASPR/SNS

ASPR/SNS

ASPR/SNS

2945 FLOWERS ROAD

ATLANTA, GA 30341

0800 ET 07/01/2025

Ashia Everett Ashia.Everett@hhs.gov

X

X

X

X

X

X

X

X

X

X

X

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 60

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

75A50325R00007

(A) (B) (C) (D) (E) (F)

Period of Performance: 08/01/2025 to 07/31/2026

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1: Contract Line Items

ITEM SUPPLIES / SERVICES QTY/UNIT UNIT PRICE

0001 Base Year: Air Cargo Transportation Services

(Readiness Support and Cargo Transportation) in accordance with the PWS - includes Training/Drill Level A.

Level A - Phone notification (included in Air Cargo Transportation Services):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2025- July 31, 2026.

1 Job $

0002 Option Item: Training/Drill Level B – Kit Ready

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2025- July 31, 2026.

1 Each $__________________

0003 Option Item: Training/Drill Level C – Stage Kit

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 –

1 Each $__________________

0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2025- July 31, 2026.

0004 Option Item: Training/Drill Level D – Launch

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2025-

July 31, 2026.

1 Each $_____________________

0005 Option Item: Activation for transport of SNS assets. Can occur 24/7365. Block hour (minimum 6 hours)/shipment.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2025- July 31, 2026.

1 Each $_____________________

0006 Option Item: Fuel cost associated with Training/Drill Level D and Activation for transport of SNS assets.

Note: A ‘Not-To-Exceed amount’ will be funded when optional items Training/Drill Level D and/or Activation for transport of SNS assets are exercised. Contractor shall invoice at

1 Each $________________ actual costs with supporting documentation.

(i.e. paid voucher)

This is an option item to be funded prior to use.

This is a Cost Reimbursement Only line item.

Anticipated Delivery Period: August 1, 2025- July 31, 2026.

1001 Option Year 1: Air Cargo Transportation Services (Readiness Support and Cargo Transportation) in accordance with the PWS -includes Training/Drill Level A.

Level A - Phone notification (included in Air Cargo Transportation Services):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2026-July 31, 2027

1 Job $

1002 Option Item: Training/Drill Level B – Kit Ready

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2026-July

1003 Option Item: Training/Drill Level C – Stage Kit

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2026-July

1 Each $________________

1004 Option Item: Training/Drill Level D – Launch

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2026-July

1005 Option Item: Activation for transport of SNS assets. Can occur 24/7365. Block hour (minimum 6 hours)/shipment.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2026-July 31, 2027

1 Each $________________

1006 Option Item: Fuel cost associated with Training/Drill Level D and Activation for transport of SNS assets.

Note: A ‘Not-To-Exceed amount’ will be funded when optional items Training/Drill Level D and/or Activation for transport of SNS assets are exercised. Contractor shall invoice at actual costs with supporting documentation.

(i.e. paid voucher)

This is an option item to be funded prior to use.

This is a Cost Reimbursement Only line item.

Anticipated Delivery Period: August 1, 2026-July 31, 2027

1 Each $________________

2001 Option Year 2: Air Cargo Transportation Services (Readiness Support and Cargo Transportation) in accordance with the PWS -includes Training/Drill Level A.

Level A - Phone notification (included in Air Cargo Transportation Services):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

1 Job $

2002 Option Item: Training/Drill Level B – Kit Ready

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

2003 Option Item: Training/Drill Level C – Stage Kit

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

1 Each $________________

2004 Option Item: Training/Drill Level D – Launch

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

2005 Option Item: Activation for transport of SNS assets. Can occur 24/7365. Block hour (minimum 6 hours)/shipment.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

1 Each $________________

2006 Option Item: Fuel cost associated with Training/Drill Level D and Activation for transport of SNS assets.

Note: A ‘Not-To-Exceed amount’ will be funded when optional items Training/Drill Level D and/or Activation for transport of SNS assets are exercised. Contractor shall invoice at actual costs with supporting documentation.

(i.e. paid voucher)

This is an option item to be funded prior to use.

This is a Cost Reimbursement Only line item.

Anticipated Delivery Period: August 1, 2027-July 31, 2028

1 Each $________________

3001 Option Year 3: Air Cargo Transportation Services (Readiness Support and Cargo Transportation) in accordance with the PWS -includes Training/Drill Level A.

Level A - Phone notification (included in Air Cargo Transportation Services):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2028-July

31, 2029 3002 Option Item: Training/Drill Level B – Kit Ready

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2028-July 31, 1 Each $

3003 Option Item: Training/Drill Level C – Stage Kit

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2028-July 31, 2029

1 Each $

3004 Option Item: Training/Drill Level D – Launch

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 –

1 Each $

0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2028-July 31, 2029

3005 Option Item: Activation for transport of SNS assets. Can occur 24/7365. Block hour (minimum 6 hours)/shipment.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2028-July 31, 1 Each $

3006 Option Item: Fuel cost associated with Training/Drill Level D and Activation for transport of SNS assets.

Note: A ‘Not-To-Exceed amount’ will be funded when optional items Training/Drill Level D and/or Activation for transport of SNS assets are exercised. Contractor shall invoice at actual costs with supporting documentation.

(i.e. paid voucher)

This is an option item to be funded prior to use.

This is a Cost Reimbursement Only line item.

Anticipated Delivery Period: August 1, 2028-July 31, 2029

1 Each $

4001 Option Year 4: Air Cargo Transportation Services (Readiness Support and Cargo Transportation) in accordance with the PWS -includes Training/Drill Level A.

Level A - Phone notification (included in Air Cargo Transportation Services):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2029-July 31, 2030

4002 Option Item: Training/Drill Level B – Kit Ready

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

Anticipated Delivery Period: August 1, 2029-July 31, 4003 Option Item: Training/Drill Level C – Stage Kit

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

4004 Option Item: Training/Drill Level D – Launch

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Please note, this item will likely only be exercised in years in which there are no response actions initiated.

4005 Option Item: Activation for transport of SNS assets. Can occur 24/7365. Block hour (minimum 6 hours)/shipment.

This is an option item to be funded prior to use.

This is a Firm Fixed Unit Price line item.

4006 Option Item: Fuel cost associated with Training/Drill Level D and Activation for transport of SNS assets.

Note: A ‘Not-To-Exceed amount’ will be funded when optional items Training/Drill Level D and/or Activation for transport of SNS assets are exercised. Contractor shall invoice at actual costs with supporting documentation.

(i.e. paid voucher)

This is an option item to be funded prior to use.

This is a Cost Reimbursement Only line item.

SECTION C - STATEMENT WORK STATEMENT (SOW)

Air Cargo Transportation Performance Work Statement (PWS)

C.1 Description The Office of Logistics within the Strategic National Stockpile (SNS) must be prepared to support any conceivable local, national or worldwide emergency event involving urgent need for SNS asset(s) for assistance or relief. As a result, the SNS requires a contractor with the capability to provide 24 hours/365 days air readiness, air cargo transportation to transport SNS assets within the Pacific Ocean area, Pacific Rim Islands, and other U.S. interests within the Pacific Ocean area. Air Cargo Transportation Services Support includes 24 hours/365 days air readiness support, movement of SNS assets, and training drills in preparation of asset movements.

Pursuant to Presidential Decision Directives 39 and 62 and Sections 311 and 319 of the Public Health Service Act, SNS storage locations are sensitive and shall not be disclosed.

C.2 Background The Strategic National Stockpile (SNS) is the Nation’s repository of medical supplies, drugs, vaccines and other related equipment, hereafter stated as “supplies” or “assets”. In the event of a national emergency involving bioterrorism, a pandemic, or other emergency, the SNS has the capability to supplement and re-supply local health authorities that may be overwhelmed by the crisis, with a response time of as little as 12 hours. The SNS is stored at multiple locations to ensure rapid delivery to areas in need.

C.3 Scope The Contractor shall provide 24 hours/365-day air readiness support and when required asset movement capability to handle door to door shipment of SNS assets provided by the Government as appropriate for emergency medical response.

The Contractor shall furnish the necessary personnel, materials, services, and otherwise do all activities necessary for, or incidental to, the performance of the work, in the following areas:

a. AIR CARGO SERVICES

1. Readiness Support

2. Cargo Transportation

b. TRAINING DRILL ACTIVATION

C.4 Support Requirements:

Air Cargo Transportation Services shall enable the SNS to support emergency events through distribution of SNS resources.

1. Readiness Support

The contractor, as an independent organization, and not as an agent of the U.S. Government, shall provide 24 hours/365 readiness, dedicated aircraft, as well as all necessary personnel, facilities, equipment, materials, and supplies to perform these services. The volumetric weight limitations of the aircraft shall be sufficient to transport a single load of 48 containers/43,908-pound SNS asset. These services include access to dedicated aircraft, pilots, flight crew or crews, ground support, loading personnel, and any other auxiliary personnel supplies deemed necessary to move assets of the SNS 24 hours/365 days a year, to the Pacific Ocean area, Pacific Rim Islands and other U.S. interests within the Pacific Ocean area.

2. Cargo Transportation

The contractor shall be ready to receive and transport SNS assets door to door and meet the time response required for the places of performance of SNS notification. The SNS will provide all containerized, palletized, or loose freight for contractor transportation. The SNS will properly pack and label the asset to ensure safe transportation by standard commercial handling. Any article susceptible to damage by standard handling will be adequately protected by SNS with appropriate packing and will be marked and/or bear appropriate warning labels.

• The contractor must provide for the movement of SNS assets subject to the volumetric weight limitations of the aircraft. For shipments, the aircraft type(s), the number of each type of aircraft (s), and routing (s) shall be at the sole discretion of the Contractor.

The contractor shall provide all flight crews and provide aircraft maintenance limited to the opening and closing of belly and cargo doors, hookup and disconnect of aircraft ground support equipment (GSE), headset communication with the flight crew during engine start, pushback and tow, aircraft fueling and equipment and labor to perform normal routine maintenance.

• The contractor shall establish a pre-negotiated rate of USD per block hour (See Section B) for each aircraft used for SNS requirements. The pre negotiated rate along with the minimum required block hours (if applicable) shall cover all expenses associated with the transportation of an SNS asset.

• A maximum of two (2) hours layover at point of origin and destination and two (2) hours at scheduled traffic stops for loading and unloading, customs clearance and similar matters, is allowable as a block hour. Contractor shall be responsible for the layover expenses that incurred solely at the fault or discretion of the contractor.

• Any load / unload charges shall be contained in the block hour price and shall only include normal manpower and equipment for such services. Contractor shall be responsible to provide special expense items at their own expense. Special expense items include, but are not limited to cargo skidding, shoring, protective covering, cargo build up and breakdown and special handling equipment such as cranes, heavy duty forklifts (10,000 pounds and over), horizontal jibs, and/or flatbed trucks.

a. The contractor shall be responsible for loading the aircraft. All equipment including, but not limited to, Unit Load

Devices and Cargo nets and straps, shall be provided by the contractor, and will always remain contractor’s property.

All equipment, including but not limited to, containers, pallets, cargo nets and straps provided by contractor to the SNS will be returned to contractor at the destination airport. If time constraints prevent the SNS from returning all equipment outlined above at the destination airport, the SNS agrees to return said equipment at a mutually agreed upon gateway within 72 hours of arrival at the destination airport.

b. The contractor shall notify the SNS within one (1) hour of any accident or incident involving the aircraft, Cargo, and property that results in loss or damage, and/or results in the injury or death of any person.

c. The contractor shall provide the SNS with a single point of contact and alternate point of contact to correspond with as required. The contractor shall provide services 24 hours a day, 365 days a year with the capability to meet the requirement. A 24-hour emergency operations number must be provided and will be periodically tested by the SNS.

d. The contractor has the right, but not the obligation, to inspect all shipments to ensure the safety of a flight or which might cause damage to other Cargo or equipment.

Training Drills: In order to test the efficiency of the service the SNS will conduct an annual no notice exercise that will require the contractor to transport equipment to designated location in accordance with the terms of this contract. The contractor shall perform drills at the request of the SNS. The SNS reserves the right to conduct unannounced drill exercises per the Test Drill Schedule below to test response operations, processes, and functions. The contractor shall demonstrate capabilities during the response exercises. Within 7 calendar days after each SNS directed exercise, the Government will provide the Contractor a written report identifying any deficiencies or recommendations. The offeror shall within 7 calendar days from receipt of the report provide the Contracting Officer documentation regarding detailed corrective actions to be taken along with a projected timeline for completion.

Training Drills are emergency preparedness exercises designed to address potential impacts on emergency preparedness which may make emergency planning difficult on such issues as pre-positioning and deployment of resources. The government will conduct drills to ensure that the movement of SNS assets in the event of large-scale disasters or public health emergencies. Training Drills are defined in the following levels:

Level A - Phone notification (included in monthly readiness fee):

Level A consists of phone notification between SNS and Contractor’s dispatch in order to validate contact numbers.

Frequency – unlimited, minimum of one per quarter End of Exercise (Endex) occurs once successful phone notification has been accomplished and documented in both parties’ written records.

Level B – Kit ready:

Level B consists of phone notification between SNS and Contractor’s dispatch, notification of pilots and preparation of aircraft.

Frequency maximum of 4 per year, minimum of 2 –per year.

Endex occurs just prior to aircraft deployment at Contractor’s staging airfield.

Level C consists of notification, kit ready, staging kit and load aircraft for a flight mission however aircraft does not launch.

Frequency – minimum of 1 per year.

Endex occurs when the aircraft is loaded (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th.

Level D - Launch:

Level D consists of notification, kit ready, staging kit and launching an aircraft for a flight mission to an airfield to any of the places of performance.

Frequency – minimum of 1 per year Endex occurs when the aircraft completes mission (either with or without SNS assets or other SNS designated equipment).

Blackout Periods – no testing between 1800 – 0600 EST; Monday – Thursday No Testing at any time between November 1st and January 14th

C.6 Hazardous Materials

There are no hazardous materials associated with shipments under this contract. The SNS will certify to Contractor that the shipment to be embarked on its carrier does not contain hazardous materials subject to regulation by the International Air Transport Association (IATA), the International Civil Aviation Organization (ICAO), or the Code of Federal Regulations (CFR) Title 49.

C.7 Computation of Time

For transportation missions, block hours shall be computed based on the time to accomplish door-to-door transport.

C.8 Period of Performance

This contract beginning on 01 August 1, 2025, through 31 July 2026 for the Base period, with 4 one-year options.

C.9 Regulatory Requirements The contractor must possess Federal Aviation Administration (FAA) Part 121 certification to ensure compliance with rigorous safety, maintenance, and operational standards required for commercial cargo operations. FAA Part 121 certification applies to carriers operating large aircraft (defined as aircraft with more than 30 passenger seats or a payload capacity exceeding 7,500 pounds), which are essential for high-volume or heavy air cargo missions. This certification, governed by Title 14 CFR Part 121, provides the Government with assurance of:

• Operational reliability

• Safety and maintenance integrity

• Proper cargo handling and tracking procedures

In addition to regulatory compliance, the contractor must be physically based west of Honolulu (HNL)—specifically in locations such as Guam, Saipan, or the Northern Mariana Islands—due to their proximity to Pacific Island territories where time-sensitive missions frequently occur. This geographic positioning enables rapid response capabilities and faster turnaround times to remote and underserved areas such as:

• Palau

• Federated States of Micronesia (FSM)

• The Republic of the Marshall Islands

To meet the Government’s operational and national security objectives, the contractor must maintain a fully owned and operated fleet, ensuring:

• Real-time control of assets and scheduling

• Availability and accountability of aircraft and crew

• Elimination of risks associated with reliance on third-party brokers or contractors

• Guaranteed chain of custody for high-priority, sensitive, or critical materials, including:

o Medical supplies o Personal protective equipment (PPE) o Disaster relief and emergency response shipments

The operator must also demonstrate established “Pacific reach” capabilities, which includes:

• Regular operations into and out of Guam and Honolulu

• Direct access to Asia-Pacific destinations without requiring transfers at mainland U.S. hubs

• A proven track record in disaster response, continuity of operations (COOP) support, and medical logistics in austere environments

This operational profile is mission-critical for supporting federal agencies engaged in public health, defense, and humanitarian aid throughout the Asia-Pacific region.

XVII. Work Breakdown Structure (WBS)

Air Cargo Transportation Services

Training Drills

• Unannounced “no notice” drill exercises per Test Drill Schedule

• Frequency Level training exercises per Test Drill Schedule in Performance Work Statement

Asset Movement Delivered anywhere within the Pacific Ocean area, Pacific Rim Islands and other U.S. interest within the Pacific Ocean area. Deployed from nearest SNS site as soon as possible from the time of notification, but within 72 hours.

Readiness Support 24 hours/365 readiness dedicated aircraft sufficient to transport a single load of 48 containers/43,908-pound SNS asset, as well as all necessary personnel, facilities, equipment, materials, and supplies deemed necessary within the Pacific Ocean area, Pacific Rim Islands and other U.S. interest within the Pacific Ocean area.

D.9 Performance-Based Matrix

Desired End Result Feature(s) to be

Surveyed (Indicator) Performance

Standard (Required Level)

Quality Assurance (Surveillance Method)

Incentives/Payment-Quality Link

Contractor shall identify key personnel who can be contacted to activate the agreement

Customer satisfaction or complaints;

Timeliness

Upon award of contract

Government/customer observations - Payment for satisfactory service-

Evaluation in CPARS- FAR 52.246 & 52.246-4 apply

Contractor shall submit pickup confirmation

Timeliness Within 1 hour of pickup Government/customer observations

- Payment for satisfactory service- Evaluation in CPARS- FAR 52.246 & 52.246-4 apply

Contractor shall submit time of aircraft departure

Timeliness Within 30 minutes of departure Government/customer observations

- Payment for satisfactory service- Evaluation in CPARS- FAR 52.246 & 52.246-4 apply

Contractor shall submit time of aircraft arrival at the destination

Timeliness Within 30 minutes of arrival Government/customer observations

- Payment for satisfactory service- Evaluation in CPARS- FAR 52.246 & 52.246-4 apply

Contractor shall protect all shipments from pickup through delivery

Accuracy and Security 100% protection for all shipments Government/customer observations

- Payment for satisfactory service- Evaluation in CPARS- FAR 52.246 & 52.246-4 apply

SECTION D-PACKAGING, MARKING AND SHIPPING

D.1 PACKING

All postage and fees related to submission of information, including forms, reports, etc. to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive the information shall be paid by the Contractor.

D.2 MARKINGS

All deliveries submitted to the CO or the COR or other SNS personnel designated to receive deliverables shall clearly indicate the following information:

(1) Agency/Requiring LOC Service Unit and MAIL STOP/Room Number

(2) Description of information/data being submitted

(3) Contract Number

(4) Contract Name and Contractor Address

SECTION E- INSPECTION AND ACCEPTANCE

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov

(End of Clause)

FAR SOURCE TITLE AND DATE

52.245-1 Government Property (Sep 2021) 52.246-2 Inspection of Supplies – Fixed Price (Aug 1996) 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984) 52.247-68 Report of Shipment (RESHIP) (Feb 2006)

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or a duly authorized representative (who for the purposes of this contract shall be the Project Officer or COR) at the destination of the articles, services or documentation. Final acceptance shall be based on the completion of each delivery.

(End of Clause)

E.2 Acceptance:

Final acceptance will be based on the completion of each delivery.

(End of Clause http://www.acquisition.gov/

SECTION F- DELIVERIES AND PERFORMANCE

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov

(End of Clause)

FAR SOURCE TITLE AND DATE

52.211-8 Time of Delivery (Jun 1997)

52.247-34 F.o.b. Destination (Jan 1991)

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.246-16 Responsibility for Supplies (April 1984)

52.247-34 F.o.b. Destination (Jan 1991)

52.249-8 Default (Fixed-Price Supply and Services) Apr 1984

F.1 Deliverable(s)

Deliverable Delivery Method Due Date

Monthly progress report Email to COR 5th of each month Bi-weekly status report Email to COR Every other week, starting 2 weeks after contract award Procurement Files Physical Delivery 10 days after completion of an action

F.2 Period of Performance (Jul 1999)

The start date of period of performance will be determined at time of award. The base period is anticipated to be 12 months with four 12-month option periods.

SECTION G- CONTRACT ADMINSTRATION DATA

G.1 ADMINISTRATION

This contract will be administered by the following ASPR/SNS personnel:

Contracting Officer Ashia Everett Office of Resource Management (ORM) Administration for Strategic Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: ashia.everett@hhs.gov

Contracting Officer’s Representative (COR)/Technical Point of Contact (POC) Jack Darrington Strategic National Stockpile (SNS) Assistant U.S. Department of Health and Human Services (HHS) Email: Jack.Darrignton@hhs.gov

G.2 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

a) All invoice submission for goods and or services delivered to facilitate payment must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP)

b) Invoice Submission for Payment means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial items contracts. The IPP website address is https://www.ipp.gov.

c) The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

mailto:ashia.everett@hhs.gov mailto:Jack.Darrignton@hhs.gov http://www.ipp.gov/

• Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

• The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

• If your company is already registered to use IPP, you will not be required to re-register

• If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

G.4 Invoice Elements:

In accordance with FAR 32.905 Payment documentation and process, Contractor shall submit an electronic invoice to the email addresses designated in the contract to receive invoices. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

G.5 Contractor Publicity

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

G.6 Contract Communications/Correspondence

The contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.7 Evaluation of Contractor Performance Utilizing CPARS

In accordance with FAR 42.15, the Assistant Secretary for Preparedness and Response (ASPR) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS).