Final_RFP_665_2100000037_1_SO_FORM.PDF

Document ID: RFP 665 2100000037 Page: 1

Commonwealth of Kentucky

SOLICITATION

Addenda: No Addenda #:

TITLE: Sponsorship Opportunity - Kentucky Horse Park Farrier Shop

Date Issued:

8/5/20 Record Date:

2020-08-04

Solicitation Closes Date:

8/14/20 Time:

03:00

Solicitation No:

RFP 665 2100000037

Online Bidding Prohibited: Yes

For Information Call:

Melissa Brewer 502-892-3201

Bid Receiving Location:

Kentucky Horse Park, Purchasing Office Kim Baker 4089 Ironworks Parkway

Lexington KY 40511

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFP 665 2100000037 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Sponsorship for supplies 1.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

04003 Animal Care Supplies (Collars, Clothing, Leashes, Litter Box

Extended Description Sponsorship for supplies

Shipping Information Kentucky Horse Park

4089 Ironworks Parkway

Lexington KY 40511

Billing Information Kentucky Horse Park

4089 Ironworks Parkway

Lexington KY 40511

Document ID: RFP 665 2100000037 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item Bid Information-Completed

Sponsorship Opportunity

Kentucky Horse Park Farrier Shop

Kentucky Horse Park

A. Purpose of this Document

This sponsorship opportunity is being issued by the Kentucky Horse Park, and is issued in accordance with KRS 45A.097. The purpose of this document is to solicit responses from one or more individuals or companies interested in reaching a diverse audience, including highly affluent equestrians, as a sponsor for the Kentucky Horse Park’s Farrier Shop for the 2020-2021 season.

The Kentucky Horse Park’s Farrier Shop is located along the walking farm tour trail and provides guests an opportunity to learn more about the farrier industry through interactive displays and live demonstrations. This sponsorship is a cash or in-kind opportunity as outlined in Section II. Scope and Evaluation Criteria.

B. Background

Situated in the heart of Kentucky on over 1,200 pristine acres, the Kentucky Horse Park is widely known as the state’s leading tourist attraction, one of Kentucky’s largest working horse farms, and one of the nation’s leading competition facilities, serving nearly one million visitors annually. The Kentucky Horse Park is a multifaceted destination for both tourists and equestrians alike. Admission to the Kentucky Horse Park includes the world # renowned International Museum of the Horse, an affiliate of the Smithsonian Institution, the American Saddlebred Museum, horse # drawn tours, and equine presentations throughout the day (including former Kentucky Derby, Preakness and Breeders’ Cup race champions), and the splendor of beautiful horses and rich # Bluegrass scenery. The Kentucky Horse Park also boasts a 260-site campground that is a popular destination throughout the season.

Major events such as the Land Rover Kentucky Three # Day Event, Junior League Horse Show, United States Equestrian Federation Pony Finals, CP National Horse Show, and US Dressage Finals all are held annually at The Kentucky Horse Park.

EQUINE DEMOGRAPHICS

85% Female 66% have a college degree Average income of $185,000 Average net worth $995,000 Own and average of four horses Compete at least six times per year Average home value is $600,000 22% own two or more homes Own three vehicles 40% own a farm; 66% of those are 10 acres or more

WHAT DO THEY BUY

Products Average Annual Expenditure Horse Feed $371 Million Trailers $337 Million English Tack and Saddlery $145 Million Fencing $144 Million Stable Supplies $132 Million Equine Medicines and Drugs $115 Million Equestrian Apparel $73 Million Vitamin and Mineral Supplements $47 Million Blankets and Sheets $36 Million

Document Description Page 4

2100000037 Sponsorship Opportunity - Kentucky Horse Park Farrier Shop

Horse Health Care Products $36 Million Grooming Products and Equipment $30 Million Hoof Treatment $26 Million Dewormers $20 Million Fly Control $15 Million Helmets $10 Million Leather Care Products $7 Million

C. Submission Dates

Responses shall be delivered by August 14 to:

Sheila Forbes Kentucky Horse Park Farrier Shop Sponsorship 4089 Iron Works Parkway Lexington, KY 40511

Each sponsorship opportunity includes specific commitments, as described herein. In order to be considered for a sponsorship opportunity, potential sponsors must submit a response to this advertisement, via email to Sheila.forbes@ky.gov or U.S. Post that identifies the particular sponsorship opportunity for which you are bidding, the level of sponsorship by cash amount or itemized list and value of equipment to be provided, and a list of your experience/previous sponsorship activities.

D. Inquiries Contacts with agents of the Commonwealth for information concerning response procedures shall be limited to the representative listed below. All communications, oral, written (regular, express, electronic mail, or fax), concerning this document shall be addressed to:

Sheila Forbes Kentucky Horse Park 4089 Iron Works Parkway Lexington, KY 40511 Office: (859) 259-4290 Sheila.forbes@ky.gov

Any verbal representations made or assumed to be made during any oral discussions are not binding on the Kentucky Horse Park or the Commonwealth of Kentucky.

E. Verification/Clarification of Information The Kentucky Horse Park may request verification/clarification documentation from the Sponsor of any information provided in its response.

F. Cost of Preparing Response Costs for developing the response are solely the responsibility of the Sponsor. The Kentucky Horse Park shall provide no reimbursements for such costs.

G. Cancellation The Kentucky Horse Park may, upon a thirty (30) day written notice to the Sponsor terminate this agreement completely or in part, for the convenience of the Kentucky Horse Park or for default. In such event, all documents, data, studies, and reports prepared for the Kentucky Horse Park under the Award shall become its property. Any equipment, goods or services remaining may be paid back to the Sponsor, unless for default. In the event that the Award is terminated for default, the Sponsor shall forfeit their equipment or goods to the Kentucky Horse Park.

Document Description Page 5

2100000037 Sponsorship Opportunity - Kentucky Horse Park Farrier Shop mailto:Sheila.forbes@ky.gov mailto:Sheila.forbes@ky.gov

Pursuant to KRS 45A.105 Kentucky Horse Park reserves the right to cancel or reject responses that are deemed not to be in the best interest of the Commonwealth of Kentucky.

Section II. Scope and Evaluation Criteria In exchange for sponsoring at The Kentucky Horse Park, sponsor is entitled to the following benefits:

Logo signage on all entrance and welcome signs for the Farrier Shop.

Logo signage on all KHP sponsor signboards present in the Breeds Barn, Hall of Champions and Big Barn.

Ability to host clinics and demonstrations at Farrier Ship with advanced communication with the Kentucky Horse Park.

Sponsorship acknowledgement in all opening states of the Kentucky Horse Park Parade of Breeds show.

Ability to place sponsorship and product brochures in the Farrier Shop.

Acknowledgement on all Kentucky Horse Park social media channels: Facebook, Twitter, Instagram, etc., (frequency and timing to be mutually agreed upon between sponsor and the Kentucky Horse Park).

Section III. Statement of General Nature of Proposed Sponsorship

The Kentucky Horse Park is an agency of the Commonwealth of Kentucky. As such, we must comply with applicable state laws, regulations, and procedures as they relate to donations, sponsorships, procurement, and other acquisitions.

By aligning your organization with The Kentucky Horse Park as a sponsor, you will receive incredible exposure and name recognition to local, national and international visitors, particularly to an affluent equestrian audience. In the pages to follow, you will learn how your organization can join other sponsors like: Rolex, Alltech, Toro, Zoetis, Tarter Farm Ranch & Equipment, and many more distinguished companies, as a proud sponsor.

Section IV. General Conditions

A. Sponsor’s Responsibilities during the Award Term

Sponsors will provide cash or in-kind supply of materials for the renovation of the Kentucky Horse Park Farrier Shop (materials, lumber, hardware, fixtures, etc.) as deemed necessary during the term of the agreement. Materials may include but are not limited to; lighting fixtures, exhaust fans, dry wall, flooring, siding, hardware, screws, nails and other finishes such as seating and educational televisions. The value of the sponsorship shall be $10,000 in cash or building supplies.

KRS 45A.485 requires that contractors, including sponsorship contractors reveal to the Commonwealth, prior to the award of a contract, any final determination of a violation by the contractor within the previous five (5) year period of the provisions of KRS Chapters 136, 139, 141, 337, 338, 341, and 342.

These statutes relate to state sales and use tax, corporate and utility tax, income tax, wages and hours laws, occupational safety and health laws, unemployment insurance laws, and workers compensation laws, respectively.

To comply with the provisions of KRS 45A.485, the successful bidders will be required to report any such final determination(s) of violation(s) to the Commonwealth by providing the following information regarding the final determination(s): the KRS violated, the date of the final determination, and the state agency, which issue the final determination.

KRS 45A.485 also provides that, for the duration of any contract, successful bidders shall be continuous

Document Description Page 6 compliance with the provisions of those statutes which apply to the contractor’s operations, and that the contractor’s failure to reveal a final determination as described above or failure to comply with the above statutes for the duration of the contract, shall be grounds for the Commonwealth’s cancellation of the contract and the contractor’s disqualification from eligibility for future state contracts for a period of two

(2) years.

Successful bidders will be required to disclose whether they have a current contract with the Commonwealth or any agency of Commonwealth government.

No successful bidder may claim to be an “official sponsor” due to governmental regulations prohibiting such verbiage or an endorsement by the Commonwealth of Kentucky.

B. The Kentucky Horse Park’s Responsibilities during the Award Term

The Kentucky Horse Park’s responsibilities are as outlined in Section II above.

C. Modifications to Award

Any modifications to the Award shall be in writing and processed through the Tourism, Arts and Heritage Cabinet representative as identified herein.

D. Cancellation Cause

Either party may cancel the agreement at any time for cause or may cancel without cause on 30 days’ written notice.

D. Disputes

Except as otherwise provided in this document, a question or act arising under the Award which is not disposed of by mutual agreement shall be decided by the Finance and Administration Cabinet of the Commonwealth of Kentucky.

Pending final determination of any dispute hereunder, the Sponsor will proceed diligently with the performance of the Award in accordance with the Finance and Administration Cabinet. This section does not preclude consideration of legal questions in connection with the decision provided for above, provided that nothing in the Award shall be construed as making final the decision of any administrative official, representative or board on a question of law.

E. Choice of Law and Forums

This Award shall be construed according to the laws of the Commonwealth of Kentucky. Any legal proceedings against the Commonwealth regarding any resultant Award shall be brought in Commonwealth of Kentucky administrative or judicial forums. Venue will be in Franklin County, Commonwealth of Kentucky.

F. Employment Practices

The Sponsor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age (except as provided by law), marital status, political affiliations, or handicap. The Sponsor must take affirmative action to ensure that employees, as well as applicants for employment, are treated without discrimination because of their race, color, religion, sex, national origin, age, (except as provided by law), marital status, political affiliation, or handicap. Such action shall include, but is not limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Sponsor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this clause.

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The Sponsor shall, in all solicitations or advertisements for employees placed by or on behalf of the Sponsor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, (except as provided by law), marital status, political affiliation, or handicap, except where it relates to a bona fide occupational qualification.

The Sponsor shall comply with the nondiscrimination clause contained in Federal Executive Order 11246, as amended by Federal Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementation rules and regulations prescribed by the Secretary of Labor and with Title 41, Code of Federal Regulations. The Sponsor shall comply with related Commonwealth laws and regulations.

The Sponsor shall comply with regulations issued by the Secretary of Labor of the United States in Title 20, Code of Federal Regulations, Part 741, pursuant to the provisions of Executive Order 11758 and the Federal Rehabilitation Act of 1973.

The Sponsor shall comply with the Civil Rights Act of 1964, and any amendments thereto, and the rules and regulations there under, and Section 504 of Title V of the Vocational Rehabilitation Act of 1973 as amended and the Kentucky Civil Rights Act.

G. Certificate of Authority

The Sponsor or Sponsors deemed most susceptible for award shall furnish a copy of the official documentation, such as certificate of authority and/or appropriate filing of certificate of assumed name, which authorizes the Vendor to conduct business in the Commonwealth of Kentucky as a domestic or foreign corporation or other recognized business entity, prior to contract award. The Commonwealth of Kentucky reserves the right to verify any information provided prior to contract award. Furthermore, failure to maintain any and all required proper authorization to conduct operations in Kentucky under the specified business name of the Vendor during the life of any contract awarded may be deemed a breach of contract by the Vendor and treated accordingly by the Commonwealth.

H. Access to Records

The state agency certifies that it is in compliance with the provisions of KRS 45A.695, "Access to contractor's books, documents, papers, records, or other evidence directly pertinent to the contract." The Contractor, as defined in KRS 45A.030(8) and (10), agrees that the contracting agency, the Finance and Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access to any books, documents, papers, records, or other evidence, which are directly pertinent to this agreement for the purpose of financial audit or program review. The Contractor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the agreement and shall be exempt from disclosure as provided in KRS 61.878(1)(c).

Section V. Technical Response Format

A. Responsiveness

In order to be considered for selection, responses submitted by the Sponsor shall be completely responsive to this document. All conditions printed herein are hereby made a part of the conditions under which the response is submitted and shall be incorporated into any award on this project. Further, the contents of a response shall become part of any award resulting from that response.

Potential sponsors must include their dollar amount or supplies value, and a list of experience/previous sponsorship activities when responding to this opportunity for sponsorship. A minimum of one sponsor

Document Description Page 8 per opportunity is being sought.

The Kentucky Horse Park reserves the right to reject any sponsors whose branding, image, or mission is in conflict with the agency’s goals or mission, or that exceeds its requirements. Selected sponsors are expected to provide support and meet their obligations through the duration of the fiscal year.

B. Technical Response

The technical response is requested to be brief and concise and should include, at a minimum, the following:

Signed solicitation cover page;

Title page with contact information;

Table of contents, if applicable;

Notice of any deviations from stated requirements;

Sponsor background including date established and a brief history;

Notarized Affidavit for Bidders, Offerors, and Contractors (Attachment A); and

Sponsorship response.

Section VI. Technical Response Evaluation

The Kentucky Horse Park shall evaluate all technical responses in accordance with KRS 45A.695. In accordance with KRS 45A.097 all responses will be accepted with the score of 80 or above. Each response shall be evaluated as follows:

Responsiveness to Solicitation 20 Points Conciseness/Clarity Title page/Table of Contents Transmittal Letter Sponsor Information

Sponsor and Background 20 Points Date Established Brief Historical Information Nature of Business – Compatibility with Mission of Kentucky Horse Park

Sponsorship Response 60 Points Items or monetary being offered to Kentucky Horse Park

Total Points 100 Points

Three (3) copies of the Technical Response are requested to be delivered in a clearly marked, sealed envelope to:

Sheila Forbes Kentucky Horse Park 4089 Ironworks Parkway Lexington, KY 40511

The Technical Response shall be evaluated and scored by the Kentucky Horse Park’s evaluation committee. Total maximum score on the Technical Response is 100 points.

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The selected sponsors shall provide payment within thirty (30) days of notification of selection by the Kentucky Horse Park.

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