Final_RFP_605_2700000071_3_SO_FORM.PDF

Document ID: RFP 605 2700000071 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 3

TITLE: MOBILE EMERGENCY RESPONSE TRAILER

Date Issued:

10/05/2026 Record Date:

10/05/2026

Solicitation Closes Date:

10/21/2026 Time:

13:30

Solicitation No:

RFP 605 2700000071

Reason for Modification

10/5/2026 - Addendum #2:

To extend the closing date for this solicitation. The current closing date of 10/6/2026 has been extended to 10/21/2026 at 1:30 PM EST.

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

Document ID: RFP 605 2700000071 Page: 2

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFP 605 2700000071 Page: 3

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 MOBILE EMERGENCY RESPONSE

TRAILER

1.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

96864 Response and Recovery Services, Roadway Incident

Extended Description

SEE ATTACHED SPECIFICATIONS

Shipping Information KYTC Division of Equipment - Receiving Shop

1239 Wilkinson Blvd

Frankfort KY 40601

Billing Information KYTC Division of Equipment

1234 Wilkinson Blvd

Frankfort KY 40601

Document ID: RFP 605 2700000071 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item Business Structure - Provide company information including: length of time in business, size of company, organizational chart, number of bays, number of technicians. Will there be dedicated bay/tech(s) to build our unit?

100 Points Experience - Provide at least 2 previous examples of similar units completed satisfactorily. Include pictures and contact person of the purchaser.

250 Points Describe production and delivery timeline for this unit including ability to meet the listed milestones.

250 Points Warranty - Describe all warranties for the items requested in this RFP. How will warranty repairs be handled?

50 Points Proposed Cost 350 Points The Commonwealth reserves the right to require Oral Presentations/Demonstrations to verify or expand on the Technical or Cost Proposals.

250 Points

Addendum #2 10/5/2026 – To extend the closing date of the solicitation from Tuesday October 6th

2026 to Wednesday October 21st 2026 at 1:30 PM EST.

Addendum #1 9/29/2026 – Questions and Answers

1. Business Structure / Subcontracted Fabrication Question: Will the Commonwealth accept a prime contractor that subcontracts fabrication, where the proposal presents the fabricator's facilities, technicians, and prior units with purchaser references for scoring?

Response: Yes. A prime contractor may utilize a qualified subcontractor or manufacturing partner for fabrication. The proposal must clearly identify the proposed subcontractor/manufacturing partner and describe the respective responsibilities of the prime contractor and subcontractor.

For purposes of the Business Structure and Experience evaluation criteria, the offeror must provide information regarding the proposed manufacturing partner's facilities, staffing, fabrication capabilities, dedicated resources, and relevant completed units, provided the relationship and responsibilities are clearly identified in the proposal. The prime contractor will remain responsible for full performance of the contract and compliance with all RFP requirements.

2. Identification of Fabricator Question: If subcontracted fabrication is permitted, must the fabricator be identified at proposal submission, or may the teaming arrangement be finalized after award?

Response: The proposed fabricator/manufacturing partner must be identified in the proposal if the offeror intends to rely upon that entity's facilities, personnel, experience, completed units, or other qualifications in its response.

Because Business Structure and Experience are scored evaluation criteria, the Commonwealth must have sufficient information at the time of proposal evaluation to evaluate the resources and experience being proposed.

3. Prior Similar Units Question: Are the two required prior similar units required to have been built by the offeror, the proposed fabricator, or either?

Response: The two required examples may be completed units produced by the offeror or by the proposed fabrication/manufacturing partner, provided the proposal clearly identifies the entity that performed the work and the relationship between the offeror and that entity.

The examples must demonstrate relevant experience with mobile command, operations, emergency response, communications, office, or similarly complex specialty trailer applications.

4. Inspection of Existing 2012 MOC Question: Does the 2012 MOC unit being replaced remain available for inspection?

Response: The current 2012 Mobile Operations Command Center may be made available for inspection by prospective offerors by appointment, subject to KYTC operational requirements and scheduling.

Prospective offerors shall coordinate any requested inspection through the sole point of contact identified in Section 1.03. No Commonwealth employee other than the designated procurement contact is authorized to provide clarification or modify the requirements of the RFP.

A. Technical / Design Clarifications

5. FEMA Type 3 or Greater Configuration Question: What specific typing standard or reference will KYTC use to evaluate the FEMA Type 3 or greater requirement, and is formal typing certification required?

Response: The requirement in Section 2.02.A is intended to establish the required functional capability of the Mobile Operations Command Unit. KYTC is not requiring a separate FEMA certification or formal FEMA inspection at delivery.

The proposed unit must provide a mobile command/operations capability consistent with the requirements identified throughout the SOW, including the required workstations, conference area, communications/network infrastructure, electrical systems, HVAC, generator, displays, and associated operational capabilities.

The phrase "FEMA Type 3 or greater configuration, or equivalent mobile command/operations capability" permits an equivalent configuration provided the completed unit meets or exceeds the functional requirements of the SOW.

6. Interior Insulated Generator Compartment

Document Phase Document Description Page 5

2700000071 Final MOBILE EMERGENCY RESPONSE TRAILER Total Pages: 41

Question: Must the generator be fully enclosed within the trailer's interior envelope, or will an insulated exterior-accessible compartment integrated into the trailer satisfy the requirement?

Response: An insulated, integrated generator compartment with exterior access is acceptable, provided the compartment satisfies all applicable safety, ventilation, exhaust, fuel system, maintenance-access, and manufacturer requirements.

The generator must remain protected and integrated into the trailer while allowing appropriate access for operation, maintenance, and removal. The Contractor is responsible for ensuring the completed installation complies with all applicable codes and manufacturer requirements.

7. Starlink / FirstNet CRD Interface Question: Is the Contractor responsible only for wiring/conduit preparation, with no Starlink terminal, modem, subscription, or FirstNet CRD hardware/service included?

Response: Correct. The requirement is for the specified exterior-to-interior RJ45 connection terminating at the network/electronics cabinet for future Starlink/FirstNet CRD use.

Starlink terminal equipment, modem equipment, subscriptions, and FirstNet CRD hardware or services are not included unless specifically identified elsewhere in the SOW.

8. GVWR / Tow Vehicle Question: Is there a maximum GVWR or specific tow-vehicle/GCWR requirement?

Response: The RFP does not establish a specific tow vehicle or maximum GVWR beyond the dimensional and axle requirements stated in Section 2.02.

The Contractor shall provide the completed trailer's GVWR, GAWR for each axle, unloaded/curb weight, and available payload capacity with the proposal and again with final delivery documentation.

The completed trailer shall be properly engineered and rated for the fully equipped unit and shall comply with all applicable federal and state requirements. The trailer shall not exceed the maximum dimensions specified in Section 2.02.A, including the 102-inch maximum overall width and 13-foot 6-inch maximum overall height.

B. Proposal Content & Scoring

9. "Brand" and Value-Added Items Sheet Question: How does the "Brand" requirement in Section 5.07 apply to a single custom-built unit, and where is the Value-Added Items sheet?

Response: This statement has been removed **Vendors must submit a separate Technical Proposal and Value-Added items sheet for each Brand being proposed**.

If bidder is offering any Value Added Items, please include in the Technical Proposal response.

10. Definition of "Similar Unit" Question: What qualifies as a similar unit for the 250-point Experience criterion?

Response: A similar unit is not required to be an exact replica of the configuration described in this RFP.

Examples should demonstrate relevant experience designing, fabricating, integrating, and delivering mobile command, emergency response, operations, communications, office, or other specialty trailers of comparable size and systems complexity.

The offeror should provide sufficient information, including photographs and purchaser contact information, for the evaluation committee to determine the relevance and successful completion of each example.

11. Business Structure – Subcontracted Manufacturer Question: May a prime/integrator use the manufacturing subcontractor's facility, staffing, and dedicated resources for the Business Structure criterion?

Response: Yes. Where the offeror proposes to use a subcontracted trailer manufacturer or fabrication partner, the offeror may identify that entity's facilities, number of bays, number of technicians, and dedicated resources that will be assigned to this project.

The proposal must clearly identify the subcontractor/manufacturing partner and describe the resources that will be committed to production of the KYTC unit.

12. Subcontractor Identity Question: Must the subcontractor/manufacturing partner be disclosed in the transmittal letter?

Response: The proposed subcontractor/manufacturing partner must be identified in the Technical Proposal if the offeror intends to rely upon that entity's qualifications, experience, facilities, personnel, or production capabilities in responding to the RFP.

The subcontractor's identity does not necessarily have to be included in the Transmittal Letter; however, it must be clearly identified within the Technical Proposal and its role in the project must be described.

C. Schedule, Milestones & Commercial Terms

Document Phase Document Description Page 6

13. Performance and Payment Bond Question: When does the ten-calendar-day period for the bond begin?

Response: The ten-calendar-day period begins upon notification of award and request for bonds via email from the buyer. KYTC has the discretion to allow additional time to the bidder if needed.

14. Five-Day Pre-Build Drawing Review Question: Does the five-working-day review period begin upon KYTC receipt, and may procurement proceed during the review?

Response: The five (5) working-day review period begins upon KYTC's receipt of a complete pre-build drawing package.

Fabrication shall not commence until KYTC has completed its review and provided authorization to proceed, unless otherwise directed in writing.

The Contractor may conduct preliminary procurement activities at its own risk during the review period, provided such activities do not constitute commencement of fabrication and do not create an obligation for KYTC to accept or reimburse materials or components that are inconsistent with the approved design.

15. 40% Final-Delivery Payment Question: Is the 40% milestone triggered by physical delivery or final acceptance?

Response: The 40% payment milestone is triggered by successful completion of the Final Delivery milestone, including KYTC’s inspection, testing, demonstration, and acceptance of the unit as substantially compliant with the Statement of Work (SOW). Physical delivery alone does not trigger the 40% payment milestone. Payment remains subject to the applicable invoicing and payment provisions of the RFP and resulting contract.

16. Oversize-Load Permits / Escorts / Route Surveys Question: Who is responsible for permits, escorts, and route surveys associated with delivery?

Response: The Contractor is responsible for arranging and coordinating delivery to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky.

All transportation, delivery, unloading, and associated costs are to be included in the Contractor's price unless otherwise stated in the solicitation. This includes any permits, escorts, route surveys, or other requirements necessary for lawful delivery of the completed unit.

The F.O.B. Destination Freight Prepaid and Allowed requirement places responsibility for shipment and freight costs on the Contractor.

17. Existing MOC Site Visit Question: Is the current 2012-era MOC available for inspection or photographs?

Response: See the response to Question 4.

Subject to availability and operational requirements, KYTC may provide prospective offerors an opportunity to inspect the existing unit by appointment. Any site visit is for informational purposes only and does not modify or supersede the written requirements of the RFP.

18. Equivalent Component Approval Question: What is the expected turnaround time for KYTC approval of an equivalent component proposed after award?

Response: Offerors are required to identify proposed equivalent products in their proposal and provide sufficient technical documentation demonstrating equivalency. Post-award substitutions are subject to the applicable contract modification and approval requirements and shall not be assumed to be approved.

Given the firm June 15, 2027 delivery deadline, the Contractor is responsible for timely submission of any required substitution request and for managing its procurement schedule accordingly. KYTC cannot guarantee a specific approval turnaround time for a post-award substitution.

D. Interior / Exterior Configuration

19. Interior Outlets Question: How many interior outlets are required?

Response: The RFP requires a minimum of twenty (20) 120V, 20A receptacles. There will be four (4) 120V, 20A exterior receptacles for a total of 24.

This includes dedicated receptacles for each workstation, receptacle(s) for the network/electronics cabinet, a floor-mounted four-plex receptacle near the center of the floor, and other receptacles as necessary to satisfy the SOW.

GFCI protection shall be provided where required by applicable electrical codes.

20. Rear Wall Configuration Question: Does KYTC want a solid wall, double doors, or a ramp door at the rear?

Response: The RFP does not require a rear ramp door or rear double doors.

Document Phase Document Description Page 7

The rear configuration shall comply with the SOW and the approved floor plan. The RFP specifically requires a rear skid plate and a permanent-mounted aluminum ladder on the rear passenger side for roof access.

The Contractor may propose an appropriate rear-wall configuration provided it does not conflict with any mandatory requirement and is included in the proposed floor plan.

21. Ceiling Lights Question: How many ceiling lights are required?

Response: The RFP requires twenty-three (23) 12V, 18-inch LED interior lights.

The specification also identifies maximum fixture loading per dimmable switch and requires additional lighting under the overhead cabinets in specified areas.

22. Base and Overhead Cabinet Length Question: What cabinet length is required?

Response: The RFP requires approximately twenty-eight (28) linear feet of premium upper aluminum cabinetry and approximately twenty-eight (28) linear feet of premium lower aluminum cabinetry.

The RFP also requires approximately twenty-eight (28) linear feet of 24-inch-deep fixed laminate countertop.

The final cabinet and countertop layout shall be coordinated with the three workstations, conference room, appliances, network/electronics cabinet, and slide-out configuration.

23. Linear Feet of Workspace Question: How many linear feet of workspace are required?

Response: The RFP requires approximately twenty-eight (28) linear feet of 24-inch-deep fixed laminate countertop. The countertop/workspace configuration shall accommodate the three dedicated workstations and the other required equipment and functions identified in the SOW.

24. Separation of Three Workspaces Question: Does KYTC want the three workspaces closed off with doors between rooms?

Response: No. The RFP does not require each workstation to be enclosed in a separate room. The SOW requires three dedicated workstations and a separate conference area. The conference area is to be separated from the workstation area by a welded aluminum-tube partition wall with a sliding pocket door.

25. Upper Deck Access Door Question: Does KYTC want the upper deck closed off with an access door?

Response: A bulkhead forward wall with a pass-through doorway on the upper-deck enclosure or access door.

The completed trailer shall comply with the configuration and access requirements identified in Section 2.02, including the exterior swing-out access doors serving the area above the gooseneck hitch and the permanent-mounted rear ladder for roof access.

26. Exterior Requirements Question: Are there exterior requirements such as awnings, GFCI outlets, or exterior lighting?

Response: Yes. The RFP contains specific exterior requirements.

The unit shall include:

o One approximately 21-foot 12V power awning serving the conference-room side.

o One approximately 18-foot 12V power awning serving the workstation side.

o Exterior electrical receptacles on the driver and passenger sides, as appropriate.

o GFCI protection where required by applicable electrical codes.

o LED premium clearance lights.

o LED slimline taillights.

o Five 12V exterior LED flood lights, distributed with two on each side and one at the rear.

o Four telescoping scene lights mounted at the four corners of the trailer.

o Exterior AC power inlet.

o Rear backup camera.

o Other exterior equipment and access features identified in Section 2.02.D.

27. Existing/Reference Trailer Question: Does KYTC have an existing unit or reference trailer that this design is intended to replicate?

Response: The existing 2012 Mobile Operations Command Center is the unit being replaced and may be made available for inspection as described in the response to Question 4.

Document Phase Document Description Page 8

The new unit is not required to be an exact replica of the existing trailer. The Contractor shall design and provide a new Mobile Operations Command Unit that meets or exceeds the requirements of the current

SOW.

The RFP specifications, rather than the existing trailer, shall govern the required configuration and equipment of the new unit.

ELECTRONIC PROPOSAL SUBMISSION CHECKLIST

Proposals shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation. All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov.

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https:// finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS

AND CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD

SOLICITATION REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PROPOSAL SUBMISSION CHECKLIST

The vendor MUST include the following with the proposal submission. If the items below are not submitted with the proposal, the Commonwealth MUST deem the proposal non-responsive and SHALL NOT be considered for award.

_____ * TECHNICAL PROPOSAL – Vendors must include all information outlined in Section 5.06

_____ * COST PROPOSAL – Vendor must complete Attachment A “Cost Proposal” (See Section 5.08)

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY

FOREIGN ENTITY (See Section 3.22)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

Document Phase Document Description Page 9

2700000071 Final MOBILE EMERGENCY RESPONSE TRAILER Total Pages: 41 https://vss.ky.gov https://vss.ky.gov https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ CERTIFICATE OF INSURANCE (See Section 2.09)

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

SECTION 1 – INTRODUCTION AND OVERVIEW

1.00 - Purpose

The purpose of this Request for Proposal (RFP) is to solicit proposals for competitive negotiations pursuant to 200 KAR 5:307.

KYTC Division of Incident Management wishes to solicit proposals from vendors to provide a Mobile Operations Command Center.

1.01 Background

The Division of Incident Management is proposing to replace our current Mobile Operations Command Center Trailer (MOC) with a new version. The current trailer has outlived its intended lifespan and needs to be replaced. It is used for incident response to provide a safe and secure mobile facility to control and command response to events that affect the commonwealth.

The MOC will need functional workspaces for operators to carry out their fork functions. We will need workstations with dual wall-mounted monitors and networking to support these stations. Wiring and connections will be needed to connect these workstations and to connect existing wireless networking access technology. (Starlink, and cellular). Televisions (One in the interior, and one in an cabinet on the exterior) will be needed for briefings, as well as maintaining situational awareness. A 55’ in smart board will be needed in the conference room for briefings as well. A multi-function printer will be needed. All assets will need to have reliable wiring for networking.

The MOC will be deployed to directly support recovery and relief efforts for communities adversely affected by natural disasters. It will also serve as temporary office space for KYTC workers if the permanent building that they work from is damaged or uninhabitable for any reason to ensure that continuity of operations is maintained.

The MOC has been a vital piece of equipment since it was first obtained in 2012, and this replacement will ensure that the services it provided will continue.

1.02 Issuing Office

The Kentucky Transportation Cabinet, Division of Purchases, is issuing this RFP on behalf of the Division of Incident Management. The Division of Purchases is the only office authorized to change, modify, amend, alter, or clarify the specifications, terms and conditions of this RFP.

Contract(s), based on this RFP, may or may not be awarded. Any contract award from this RFP is invalid until properly approved and executed by the Division of Purchases.

1.03 - Restrictions on Communications

The Division of Purchases contact named below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular mail, express mail, electronic mail, or fax), concerning this procurement shall be addressed to:

Buyer: Nick Cavender

502-782-3979

E-mail – nicholas.cavender@ky.gov

Document Phase Document Description Page 10

From the issue date of this RFP until a Contractor(s) is selected and the selection is announced; Offerors are not allowed to communicate with any Commonwealth Staff concerning this RFP except:

(a) The sole point of contact cited in this RFP; or

(b) Via written questions submitted to the sole point of contact

Potential bidders should clearly understand that any verbal representations made or assumed to be made during any oral discussions held between representatives of potential bidders and any State employee or official are not binding on the Commonwealth of Kentucky.

The Commonwealth reserves the right to reject the bid response for any violation of this provision.

This provision does not preclude bidders who presently hold contracts with the Commonwealth from communicating with state agencies regarding existing contracts.

1.04 - Schedule of RFP Activities

The following schedule presents the major activities associated with the RFP distribution, written questions, and bid submission. The Commonwealth reserves the right at its sole discretion to change the Schedule of Activities, including the associated dates and times.

Deadline for written questions

Vendors are strongly encouraged to submit questions in writing by the date/ time specified. The Commonwealth will respond to all questions in writing by issuing an Addendum to the Solicitation.

Questions submitted after the date listed may not be answered unless the question(s) is/are considered material to the procurement.

Oral questions will not be accepted at any time except for bid procedural clarifications.

9/22/2026 1:30PM

Commonwealth’s response to written questions

KYTC anticipates the Addendum to answer questions will be posted on the date specified.

9/29/2026

Bids due by 1:30 pm

BIDS WILL ONLY BE ACCEPTED ELECTRONICALLY THROUGH

OUR PROCUREMENT SYSTEM.

See page 1 for Closing Date.

Tentative Award Date 11/1/2026 NOTE: All times referenced are Eastern Time Zone

SECTION 2 – SCOPE OF WORK

2.01 – Terminology and Interpretation

For purposes of this Scope of Work, the following terminology shall apply unless otherwise expressly stated:

o Mandatory: The terms “shall” and “must” indicate a mandatory requirement. The Contractor/ Vendor shall comply with the stated requirement unless a deviation or exception is expressly permitted and approved in accordance with this solicitation.

o Preferred: The term “preferred” indicates a stated preference that may be considered during evaluation, provided such consideration is permitted by the solicitation and applicable

Document Phase Document Description Page 11 procurement requirements. A preferred feature is not mandatory unless otherwise expressly stated.

o Minimum: The term “minimum” establishes the lowest acceptable level of quantity, capacity, performance, size, rating, or other specified characteristic. The Vendor may propose a value or capability exceeding the stated minimum, provided the proposed configuration remains compliant with all other requirements.

o Maximum: The term “maximum” establishes the highest allowable level of quantity, capacity, dimension, weight, or other specified characteristic. The Vendor shall not propose a value exceeding the stated maximum unless an exception is expressly identified and approved in accordance with this solicitation.

o Approximately: Unless otherwise specified, a dimension, quantity, capacity, or other characteristic identified as “approximately” may vary by ±5 percent from the stated value, provided the proposed configuration remains compliant with all applicable mandatory, minimum, maximum, functional, safety, and performance requirements. Where a different tolerance is intended, the specific requirement shall govern.

o Equivalent: Where a manufacturer, model number, trade name, or specific product is identified followed by “or equivalent,” the reference establishes the intended level of quality, performance, compatibility, fit, functionality, and durability. The Vendor may propose an equivalent product provided it meets or exceeds the applicable stated requirements and does not adversely affect the operation or compatibility of the completed system. The Vendor shall identify proposed equivalent products in its proposal and provide sufficient technical documentation to demonstrate equivalency.

o As Appropriate: Where the term “as appropriate” is used, the Contractor shall determine the specific location, configuration, or implementation based on the approved floor plan and applicable functional, safety, accessibility, maintenance, and performance requirements. Such determination shall remain subject to KYTC review and approval where required by this SOW.

o Substantially Comply: Unless otherwise specified, substantial compliance means that the completed unit satisfies all material requirements of the SOW and is safe, functional, operational, and fit for its intended purpose. Minor non-operational or cosmetic deficiencies that do not materially affect safety, functionality, durability, or intended use may be documented as punch-list items and shall be corrected within the timeframe established by KYTC.

2.02 – Specifications The Kentucky Transportation Cabinet (KYTC) is seeking to procure one (1) new Mobile Operations Command Unit for use in transportation operations, emergency response, incident management, and related field operations.

The Contractor shall furnish, deliver, fully assemble, integrate, test, and place into operational service one

(1) complete Mobile Operations Command Unit meeting or exceeding all requirements contained in this Scope of Work (SOW).

The unit shall be new, unused, and of current production unless otherwise approved in writing by KYTC.

All components, equipment, systems, and accessories shall be fully integrated and operational at the time of final acceptance.

Where a manufacturer, model number, trade name, or specific product is identified, the reference establishes the desired level of quality, performance, fit, and functionality. Products of equal or greater quality and performance may be proposed unless specifically identified as mandatory.

A. General Configuration The Mobile Operations Command Unit shall meet or exceed the following requirements:

o FEMA Type 3 or greater configuration, or equivalent mobile command/operations capability.

o Three (3) dedicated workstations.

o Separate conference area incorporating a slide-out.

o Tandem-axle gooseneck trailer configuration.

o Overall length: approximately 32–35 feet, including gooseneck.

Document Phase Document Description Page 12 o Maximum overall width: 102 inches.

o Maximum overall height: 13 feet 6 inches.

o Number of axles: two (2).

o Exterior color: white preferred.

o Interior color: white.

o Cabinet color: gray.

o Cove color: white.

The Contractor shall provide the completed trailer's GVWR, GAWR for each axle, unloaded/curb weight, and available payload capacity as part of the proposal and again with final delivery documentation.

The completed unit shall have sufficient structural capacity and payload to safely support all permanently installed equipment, systems, furnishings, and accessories specified in this SOW.

B. Chassis and Running Gear The trailer shall include, at a minimum:

o Full-perimeter aluminum frame as appropriate for the completed trailer configuration.

o All-tube aluminum construction as appropriate for the completed trailer configuration.

o Two (2) minimum 8,000-lb.-rated torsion axles, or as appropriate for the completed trailer configuration.

o Electric brakes on all axles.

o Breakaway battery kit.

o 7-way trailer electrical connector.

o Gooseneck hitch.

o Safety chains with storage loops.

o Minimum 16-inch on-center floor crossmembers.

o Minimum 16-inch on-center wall studs.

o Minimum 16-inch on-center roof studs.

o Two (2) hydraulically operated landing gear systems as appropriate for the trailer GVWR.

o Rear stabilizer jacks, minimum 5,000-lb. crank-down capacity, one pair.

o Spare tire matching the installed tires and wheels.

o Exterior-mounted spare tire located under the gooseneck between the landing gear.

All chassis, suspension, brakes, wheels, tires, landing gear, gooseneck, frame, and related components shall be as appropriately rated for the completed trailer's GVWR.

C. Interior Construction The interior shall include:

o Aluminum subfloor vapor barrier.

o Minimum 3/4-inch high-performance subfloor.

o One-piece aluminum transition flap.

o Minimum 8-foot finished interior ceiling height.

o One (1) 12V powered roof vent with switch.

o One (1) emergency exit/egress vertical slider window with screen, located on the right side as appropriate for the floor plan. The emergency exit shall comply with all applicable federal and state code requirements for emergency escape and rescue openings, where applicable.

o LVP flooring with minimum 20-mil wear layer.

o Screwless/rivetless aluminum interior walls and ceiling.

o 3/8-inch premium plywood wall substrate, including both sides of the partition wall.

o Insulated walls and ceiling designed to maximize thermal and acoustic performance. Spray-in foam insulation shall not be used.

o Welded aluminum-tube partition wall with sliding pocket door separating the conference area from the workstation area.

D. Exterior Construction and Equipment The exterior shall include:

o Minimum .040-inch aluminum exterior skin.

Document Phase Document Description Page 13 o Screwless/rivetless aluminum exterior construction.

o One-piece aluminum roof.

o Arched and trussed walk-on service roof.

o LED premium clearance lights.

o LED slimline taillights.

o Two (2) aluminum, non-slip, slide-out steps, one per entrance door.

o Two (2) 36-inch 405 Series entrance doors, or equivalent, with non-opening windows and day/ night shades.

o One entrance door serving the conference room.

o One entrance door serving the workstation area.

o Premium entrance door latches.

o Rear skid plate(s) designed to prevent damage to the rear of the trailer.

o Exterior swing-out access doors on the driver and passenger sides providing access to the area above the gooseneck hitch. Doors shall include aluminum bar locks.

o Permanent-mounted aluminum ladder on the rear passenger side for roof access.

o Two-inch Class 5 rear trailer receiver hitch.

o Rear backup camera.

o Weather-protected exterior AC power inlet located at the driver-side rear.

E. Workstations and Network Infrastructure The unit shall include three (3) dedicated workstations.

Each workstation shall include:

o Dedicated 120V electrical receptacle.

o Dedicated CAT6 data connection.

o Appropriate workspace/countertop area.

o Access to the trailer's wired and wireless network system.

The unit shall include:

o Hardwired LAN system.

o Wireless LAN capability.

o One (1) wall-mounted 24-inch monitor.

o Six (6) CAT6 data outlets, each with two (2) finished faceplates, distributed among the three workstations and conference room as appropriate.

o One (1) exterior-to-interior CAT6 data connection terminating at the network/electronics cabinet.

o One (1) exterior-to-interior RJ45 connection for future Starlink/FirstNet CRD interface terminating at the network/electronics cabinet.

o One (1) exterior 12V charging port located near the network/electronics cabinet.

o Network/electronics closet with pass-through access door to the exterior.

o Antenna mounting rail above the network/electronics closet.

The Contractor shall provide all wiring, cabling, connectors, equipment, and associated components necessary for the specified network infrastructure to be fully functional.

F. Electrical System The trailer shall include a complete electrical system consisting of:

o 50-amp shore power service.

o Stainless-steel exterior 50-amp power inlet.

o Minimum 50-foot shoreline power cord.

o Automatic transfer switch.

o 90-amp, 120V electrical distribution system.

o 90-amp converter/inverter system.

o 12V fuse panel.

o Inteli-Power or equivalent converter/inverter system.

o Manual 12V master power disconnect.

Document Phase Document Description Page 14 o Smoke detector.

o Carbon monoxide detector.

The electrical system shall include a minimum of twenty-four (24) 120V, 20A receptacles. Ground-fault circuit interrupter (GFCI) protection shall be provided where required by applicable electrical codes.

The electrical system shall include:

o Exterior receptacles on the driver and passenger sides as appropriate.

o Dedicated receptacles for each workstation.

o Dedicated receptacle(s) for the network/electronics cabinet.

o One (1) floor-mounted four-plex receptacle located near the center of the floor.

o Workstation receptacles, the conference-room floor receptacle, and at least one (1) network/ electronics cabinet receptacle shall be supplied by the inverter system and remain operational from the trailer's battery system when shore power and generator power are unavailable.

The Contractor shall provide an electrical single-line diagram identifying shore power, generator power, transfer switch, converter/inverter, battery system, electrical panels, breakers, and circuits supplied by the inverter system.

G. Generator and Battery System The unit shall include one (1) minimum 8.0-kW diesel generator package, Onan or equivalent, capable of supporting the electrical load of the completed trailer.

The generator system shall include:

o Minimum 8.0-kW output.

o Diesel fuel.

o In-frame fuel tank with 20 to 40-gallon capacity.

o Interior insulated generator compartment.

o Approximately 42-inch x 36-inch vented generator access door, or as appropriately sized equivalent, allowing removal and maintenance of the generator.

o Automatic transfer switch.

o Remote start.

o Fuel gauge.

o Hour meter.

o 50-amp service.

o Appropriate generator controls and safety systems.

The Contractor shall provide generator manufacturer documentation and specifications prior to final acceptance.

The generator shall be capable of operating the trailer's required electrical loads, including both HVAC units and other essential loads, without exceeding the generator's rated capacity.

The unit shall include three (3) 12V lithium batteries, or an equivalent battery system, sized to support the required 12V loads and inverter-supplied 120V loads.

The Contractor shall provide battery capacity calculations demonstrating that the installed battery system is adequate for the required loads.

Batteries shall be accessible through an exterior service panel and shall include appropriate charging, protection, ventilation, and disconnect provisions.

H. Interior Lighting The unit shall include:

o Twenty-three (23) 12V, 18-inch LED interior lights.

o Maximum of eight (8) fixtures per dimmable switch.

o Three (3) fixtures under the overhead cabinets in the rear right-side area.

o One (1) fixture under the overhead cabinet in the rear center-side area.

o Five (5) 12V surface-mounted, 13-inch LED flood lights, distributed as appropriate with two (2) on each side and one (1) at the rear.

The unit shall also include four (4) telescoping scene lights, such as Spectra LEX or equivalent, mounted at the four corners of the trailer.

Each scene light shall have individual switch control and shall be side-mounted/push-up style or equivalent.

Document Phase Document Description Page 15

I. Cabinets and Countertops The unit shall include approximately twenty-eight (28) linear feet of premium upper aluminum cabinetry with clear anodized trim, approximately fourteen (14) linear feet per side.

Upper cabinets shall be approximately 16.5 inches x 14 inches or equivalent.

The unit shall include approximately twenty-eight (28) linear feet of premium lower aluminum cabinetry with clear anodized trim, approximately fourteen (14) linear feet per side.

Lower cabinets shall be approximately 40 inches x 24 inches or equivalent.

The unit shall include approximately twenty-eight (28) linear feet of 24-inch-deep fixed laminate countertop, with charcoal gray preferred.

Cabinet and countertop layouts shall be coordinated with the three workstations, conference room, appliances, network/electronics cabinet, and slide-out configuration.

Polished cast corners with mirror-finish stainless-steel verticals and radiused components are preferred.

Stainless-steel front verticals and radius components shall be included where applicable.

J. Awnings The unit shall include:

o One (1) approximately 21-foot 12V power awning serving the conference-room side, Dometic with Weathershield or equivalent.

o One (1) approximately 18-foot 12V power awning serving the workstation side, Dometic with Weathershield or equivalent.

o Awning cradles.

o Pewter vinyl with white hardware is preferred for a white trailer.

o Awnings shall include manufacturer-standard wind/load protection and automatic/manual retraction features where available.

K. Conference Room and Slide-Out The conference room shall include:

o One (1) approximately 14-foot above-floor slide-out.

o Aluminum bench seat with interior storage incorporated into the slide-out.

o Two (2) removable laminate conference tables, approximately 4 feet x 3 feet each.

o Charcoal gray table finish preferred.

o Two (2) 5,200 BTU electric heaters, approximately 1,500 watts each, with one serving the workstation area and one serving the conference area.

The slide-out shall be weatherproof, structurally supported, fully retractable, and capable of normal operation without interference with doors, awnings, exterior equipment, or other trailer systems. The slide-out shall include a manufacturer-approved manual override or emergency retraction method that permits the slide-out to be safely retracted in the event of loss of electrical power or failure of the primary operating system. The Contractor shall provide written instructions for the manual/emergency retraction procedure.

L. HVAC

The unit shall include:

o Two (2) minimum 15,000 BTU ducted air-conditioning units with heat-pump capability.

o Heat strips for colder-weather applications.

o Individual thermostat control for each HVAC unit.

o Two (2) digital wall-mounted thermostats.

The electrical and generator systems shall be sized to allow simultaneous operation of both HVAC units and the required operational electrical loads.

M. Appliances The unit shall include:

o One (1) 1.0 cubic-foot microwave integrated into the cabinetry with finished faceplate and dedicated electrical receptacle.

o One (1) 3.1 cubic-foot two-way refrigerator capable of operating on 12V and 120V power, with dedicated electrical receptacle.

Both appliances shall be located within the conference-room/cabinet area as indicated in the approved floor plan.

N. Television and Display Preparation

Document Phase Document Description Page 16

The Contractor shall provide all necessary wiring and components for the installation and operation of:

o One (1) 55-inch Smartboard or equivalent interactive display.

o One (1) 65-inch television.

o One (1) 42-inch television.

The TV preparation package shall include:

o Roof-mounted antenna.

o Exterior coaxial cable inlet.

o 120V interior receptacle.

o Wall backing for future mounting.

o 12V antenna/cable switch controller.

o Exterior television compartment with appropriately sized 405 Series door, or equivalent, capable of accommodating a television up to 42 inches.

The Contractor shall provide the necessary wiring and connection points so that the specified displays can be installed and placed into service without additional concealed wiring.

O. Proposal Submittals The Contractor shall provide sufficient technical information with its proposal to demonstrate compliance with the requirements of this SOW.

At a minimum, the proposal shall identify:

o Manufacturer and model of the proposed trailer.

o Overall dimensions.

o GVWR and GAWR.

o Empty/unloaded weight.

o Available payload capacity.

o Axle manufacturer, type, and rated capacity.

o Tire and wheel specifications.

o Generator manufacturer and model.

o Generator output rating.

o Battery manufacturer, type, and total capacity.

o Converter/inverter manufacturer and output rating.

o HVAC manufacturer, model, and capacity.

o Major electrical equipment.

o Floor plan showing the proposed workstation, conference-room, cabinet, appliance, and slide-out configuration.

o Any deviations from the specifications.

o Warranty information.

Any proposed deviations, substitutions, or exceptions shall be clearly identified in the proposal. Failure to identify a deviation shall be interpreted as an agreement to provide the specified requirement.

P. Documentation and Final Acceptance Prior to final acceptance, the Contractor shall provide:

o Manufacturer's operating manuals.

o Maintenance manuals.

o Warranty documentation.

o Electrical documentation and single-line diagram.

o Generator documentation.

o Battery documentation.

o HVAC documentation.

o Network/electronics documentation.

o Final as-built floor plan.

o Component and equipment list.

o Weight/GVWR documentation.

Document Phase Document Description Page 17

The Contractor shall demonstrate operation of all major systems to KYTC personnel prior to final acceptance.

The acceptance demonstration shall include, at a minimum:

o Generator operation and load testing.

o Shore power operation.

o Automatic transfer switch operation.

o Converter/inverter operation.

o Battery system operation.

o HVAC operation.

o Heating operation.

o Slide-out deployment and retraction.

o Awning deployment and retraction.

o Interior and exterior lighting.

o Electrical receptacles.

o Network/data connections.

o Wireless LAN system.

o Backup camera.

o Emergency exit.

o Doors and locks.

o Landing gear and stabilizers.

The Contractor shall correct, at no additional cost to KYTC, any deficiencies identified during inspection, testing, or acceptance prior to final acceptance of the unit.

Final acceptance shall occur only after the unit has been delivered, inspected, tested, demonstrated, and determined by KYTC to substantially comply with all requirements of this SOW.

2.03 – Milestones The Contractor shall comply with the following project milestones:

A. Final Design / Pre-Build Drawing The Contractor shall submit a complete pre-build drawing package to KYTC for review and approval prior to commencement of fabrication.

The pre-build drawing package shall include, at a minimum:

o Floor plan.

o Interior layout.

o Workstation locations.

o Conference-room layout.

o Slide-out configuration.

o Cabinet locations.

o Electrical outlet locations.

o Lighting locations.

o HVAC locations.

o Generator location.

o Battery location.

o Network/electronics cabinet location.

o Exterior door and access locations.

o Awning locations.

o Major equipment locations.

KYTC shall be allowed five (5) working days to review the submitted pre-build drawings.

Fabrication shall not commence until KYTC has completed its review and provided authorization to proceed, unless otherwise directed in writing.

Document Phase Document Description Page 18

Vendor shall be paid 10% of the total price upon successful completion of this milestone and receipt of correct invoice per Section 3.07.

B. Pre-Build-Out Inspection / Documentation Prior to installation of interior walls and other components that would conceal wiring, plumbing, structural components, or other concealed systems, the Contractor shall submit photographs and applicable schematics to KYTC for review.

The photographs and schematics shall clearly document the location and routing of electrical wiring, data cabling, network infrastructure, and other concealed components.

KYTC may request additional photographs, drawings, or documentation as necessary to verify compliance with the approved design.

Vendor shall be paid 20% of the total price upon successful completion of this milestone and receipt of correct invoice per Section 3.07.

C. Pre-Delivery Testing and Inspection Upon completion of the trailer and prior to delivery, KYTC shall conduct an in-person inspection at the Contractor's build site.

The inspection may include, but is not limited to:

o Electrical testing.

o HVAC testing.

o Generator operation and load testing.

o Battery and inverter testing.

o Network/data system testing.

o Slide-out operation.

o Awning operation.

o Safety inspections.

o Roadworthiness inspection.

o Review of workmanship and materials.

o Demonstration of required functionality.

o Verification of dimensions, GVWR, GAWR, and payload documentation.

The Contractor…