Final_RFB_785_2600000616_2_SO_FORM.PDF
PDF 279 KB Posted
- Solicitation number
- RFB 785 2600000616 6
- Issued by
- Johnson County, Kentucky
About this file
This is a Request for Bids (RFB) form for the Kentucky state government, specifically the Department of Corrections, for exterior structure upgrades and repairs at the Kentucky State Penitentiary. The project encompasses comprehensive exterior maintenance and improvements including roof repairs and replacements, masonry and concrete work, window and door replacements, painting, gutter and downspout repairs, and general structural upgrades to facility buildings. The RFB identifies multiple line items with specific quantities for materials and labor across various building components. Bidders were required to submit sealed bids by the specified due date, with the contract term to be determined upon award. Site visits were available for prospective bidders to assess project conditions, and a bidders' conference was held to address questions and clarify project scope.
The bid evaluation will be based on pricing competitiveness, qualifications, and compliance with state procurement requirements. This procurement may include set-asides for small businesses or Kentucky resident-owned enterprises as applicable under state law. Contract funding is anticipated to be provided through state appropriations or capital improvement funds designated for facilities maintenance. Payment terms and conditions will be established in the final contract agreement. The successful bidder must demonstrate relevant experience in large-scale exterior construction and repair projects, maintain appropriate licensing and insurance requirements, and comply with all Kentucky prevailing wage laws and Davis-Bacon Act requirements if federally funded.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_RFB_785_2600000616_1_SO_FORM.PDF | ||
| Final_RFB_785_2600000616_4_SO_FORM.PDF | ||
| Final_RFB_785_2600000616_6_SO_FORM.PDF | ||
| Addendum 3.pdf | ||
| Final_RFB_785_2600000616_5_SO_FORM.PDF | ||
| Addendum 4.pdf | ||
| Addendum 1.pdf | ||
| Final_RFB_785_2600000616_3_SO_FORM.PDF | ||
| Addendum 5.pdf | ||
| Addendum 2.pdf |
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Text version
Document ID: RFB 785 2600000616 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: RFB-281-26 KAC- Exterior Structure Upgrades and Repairs
Date Issued:
05/27/2026 Record Date:
05/27/2026
Solicitation Closes Date:
07/01/2026 Time:
13:30
Solicitation No:
RFB 785 2600000616
Reason for Modification
Addendum 1
Online Bidding Prohibited: No
For Information Call:
Janis Wilhoite 502-782-3926
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2600000616 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-281-26 KAC- Exterior Structure Upgrades and Repairs
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The Work includes replacing the existing roof systems on the Kentucky Artisan Center in Berea, Kentucky. Roof systems to be replaced include SBS Modified Bitumen membrane system, slate shingles replaced with asphalt shingles with a slate shingle appearance, and standing seam copper roofing replaced with concealed clip, pre-finished standing seam metal roofing. Cut limestone capstones will be cleaned throughout the entire facility. Small amount of aluminum storefront system will be replaced at roof gables.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2600000616 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-281-26
Exterior Structure Upgrades and Repairs Kentucky Artisan Center Berea, Kentucky
Project Description
The Work includes replacing the existing roof systems on the Kentucky Artisan Center in Berea, Kentucky. Roof systems to be replaced include SBS Modified Bitumen membrane system, slate shingles replaced with asphalt shingles with a slate shingle appearance, and standing seam copper roofing replaced with concealed clip, pre-finished standing seam metal roofing. Cut limestone capstones will be cleaned throughout the entire facility. Small amount of aluminum storefront system will be replaced at roof gables.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 6/9/2026 at 1:00 P.M. Eastern Time. The site visit will be held at the Kentucky Artisan Center located at 200 Artisan Way, Berea, KY 40403.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Ben Gallagher, Gallagher Office of Architecture LLC, ben@gallagheroa.com, (859) 619-2079 Project Manager: Philip Hurt, Division of Engineering and Contract Administration, philip.hurt@ky.gov, (502) 330-4777 Agency: Todd Finley, Kentucky Artisan Center, todd.#nley@ky.gov, (502) 764-0277 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,
(502) 401-6239
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Document Phase Document Description Page 4
2600000616 Final RFB-281-26 KAC- Exterior Structure Upgrades and Repairs
Total Pages: 5 https://www.stateofkyplanroom.com
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#
Document Phase Document Description Page 5
2600000616 Final RFB-281-26 KAC- Exterior Structure Upgrades and Repairs
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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