Final_RFB_785_2600000588_2_SO_FORM.PDF

Document ID: RFB 785 2600000588 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-266-26 KSU - Walkway Improvements and Misc. Repairs

Date Issued:

05/22/2026 Record Date:

05/22/2026

Solicitation Closes Date:

06/01/2026 Time:

13:30

Solicitation No:

RFB 785 2600000588

Reason for Modification

Addendum 1

Online Bidding Prohibited: No

For Information Call:

Janis Wilhoite 502-782-3926

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2600000588 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-266-26 KSU - Walkway Improvements and Misc. Repairs

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

Shauntee Hall is a two-story classroom building, originally built in 1971. The current renovation aims to comprehensively overhaul the building to enhance its mechanical, electrical, plumbing systems, overall functionality, aesthetics and make it fully accessible. The minimal exterior envelope work will be completed including existing brick veneer is to be tuck pointed, new aluminum storefront windows in some locations, repair/replacement of roof trim flashing to minimize water damage. Construction will occur in two Phases.

Phase 1 scope includes:

renovation of (1) existing lab space within an existing unoccupied building. This work is considered Phase 1 of a 2 Phase work scope. The area of the existing lab space is 1,756 sf. The work scope includes site work including new sidewalk and concrete pad, relocation of existing exterior HVAC unit and new louvered screen wall. Interior renovation including new exterior overhead coiling door and man door and associated steel framing,. Phase 1 scope will also include unloading and placement of owner provided equipment, new electrical work to provide power from mechanical room to new CNC lab, installation of new Unistrut system for equipment power and air supply, and the installation of new ADA temporary luxury restrooms including walkway connector structure, power to the restrooms and lighting for the covered walkway.

Phase 2 scope includes:

both interior and exterior work scope from the Architectural standpoint.

Exterior Cleaning and tuckpointing exterior brick veneer, removing and replacing the windows at the 1st floor offices and the clerestory story windows on the second floor. There is minimal repair/replacement of roof edge trim to create a watertight enclosure as well as removal and replacement of a couple of downspouts.

A new louvered screening fence will be installed around the (5) condensing units located near the front entry of Shauntee Hall. To create an ADA accessible entrance the concrete sidewalk under the existing covered entry will be raised to align with the 1st floor elevation. The new concrete sidewalk will align to this elevation, which will drain away from the building.

The existing exterior louvers that service the abandoned vacuum system in the existing mechanical room will be cleaned, repair/replaced to create a watertight enclosure.

Interior 1st Floor Since the building is not sprinkled, we will create 1 hour rated corridors to meet code. The general layout of the existing facility remains the same with one existing corridor wall on the 1st being removed and replaced with an angled wall with fire rated glazing to allow for visibility into the new Makers Space. The restrooms will be renovated with new finishes, fixtures, and accessories. Several of the existing fixtures are being removed and relocated. New finishes will be provided for the entire 1st floor.

2nd floor The existing windows located in the corridor with views into the 1st floor classrooms will be removed and infilled with a fire rated wall which will have decorative treatment on the corridor side. The classrooms and storage areas have been reconfigured to allow for a student gathering area, restrooms, and storage rooms. The operable partition is being removed and a new wall installed in its place. A

Shipping Information Billing Information

Document ID: RFB 785 2600000588 Page: 3

Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2600000588 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item

REQUEST FOR BID NO. RFB-266-26

Walkway Improvements and Miscellaneous Repairs – Phase 2 Kentucky State University Frankfort, Kentucky

Project Description

Shauntee Hall is a two-story classroom building, originally built in 1971. The current renovation aims to comprehensively overhaul the building to enhance its mechanical, electrical, plumbing systems, overall functionality, aesthetics and make it fully accessible. The minimal exterior envelope work will be completed including existing brick veneer is to be tuck pointed, new aluminum storefront windows in some locations, repair/ replacement of roof trim flashing to minimize water damage. Construction will occur in two Phases.

Phase 1 scope includes:

renovation of (1) existing lab space within an existing unoccupied building. This work is considered Phase 1 of a 2 Phase work scope. The area of the existing lab space is 1,756 sf. The work scope includes site work including new sidewalk and concrete pad, relocation of existing exterior HVAC unit and new louvered screen wall. Interior renovation including new exterior overhead coiling door and man door and associated steel framing,. Phase 1 scope will also include unloading and placement of owner provided equipment, new electrical work to provide power from mechanical room to new CNC lab, installation of new Unistrut system for equipment power and air supply, and the installation of new ADA temporary luxury restrooms including walkway connector structure, power to the restrooms and lighting for the covered walkway.

Phase 2 scope includes:

both interior and exterior work scope from the Architectural standpoint.

Exterior Cleaning and tuckpointing exterior brick veneer, removing and replacing the windows at the 1st floor offices and the clerestory story windows on the second floor. There is minimal repair/replacement of roof edge trim to create a watertight enclosure as well as removal and replacement of a couple of downspouts.

A new louvered screening fence will be installed around the (5) condensing units located near the front entry of Shauntee Hall. To create an ADA accessible entrance the concrete sidewalk under the existing covered entry will be raised to align with the 1st floor elevation. The new concrete sidewalk will align to this elevation, which will drain away from the building.

The existing exterior louvers that service the abandoned vacuum system in the existing mechanical room will be cleaned, repair/replaced to create a watertight enclosure.

Interior 1st Floor Since the building is not sprinkled, we will create 1 hour rated corridors to meet code. The general layout of the existing facility remains the same with one existing corridor wall on the 1st being removed and replaced with an angled wall with fire rated glazing to allow for visibility into the new Makers Space. The restrooms will be renovated with new finishes, fixtures, and accessories. Several of the existing fixtures are being removed and relocated. New finishes will be provided for the entire 1st floor.

2nd floor The existing windows located in the corridor with “views” into the 1st floor classrooms will be removed and infilled with a fire rated wall which will have decorative treatment on the corridor side. The classrooms and storage areas have been reconfigured to allow for a student gathering area, restrooms, and storage rooms. The operable partition is being removed and a new wall installed in its place. A new operable partition is being added on the opposite end of the building. This location allows for 2 means of egress from the spaces when the operable partition is open. All new finishes and acoustical treatments to occur through both floors.

Document Phase Document Description Page 5

2600000588 Final RFB-266-26 KSU - Walkway Improvements and Misc. Repairs

Total Pages: 7

SITE VISIT MEETING INFORMATION:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit meeting will be held on 5/18/2026 at 1:00 P.M. Eastern Time. The site visit meeting will be held at 400 East Main Street Frankfort, KY. Upon arrival contractors will meet in the parking lot behind McCullin Hall. (see attached map)

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS

PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Architect: Ramona Fry, Element Design, ramona@element-site.com, (859) 389-6533 Engineer: Paul Graves, CMTA Inc, pgraves@cmta.com, (502) 326-3085 Project Manager: Mitchel Alonso, Division of Engineering and Contract Administration, Mitchel.Alonso@ky.gov,

(502) 545-4575 Agency: Jack Mcnear, Kentucky State University, jack.mcnear1@kysu.edu, (502) 395-0354 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,

(502) 401-6239

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Document Phase Document Description Page 6

2600000588 Final RFB-266-26 KSU - Walkway Improvements and Misc. Repairs

Total Pages: 7 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.

The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#

Document Phase Document Description Page 7

2600000588 Final RFB-266-26 KSU - Walkway Improvements and Misc. Repairs

Total Pages: 7 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/