Final_RFB_785_2600000580_1_SO_FORM.PDF
PDF 281 KB Posted
- Solicitation number
- RFB 785 2600000580 1
- Issued by
- Hardin County, Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky, specifically the Kentucky Transportation Cabinet (KYTC), for roof replacement projects in the Central and Eastern regions of the state. The project encompasses three buildings located across two districts: one building at 310 Valley Creek Road in Elizabethtown, Kentucky (District 8); one at 80 Jim Arnett Branch Road in Salyersville, Kentucky (District 10); and one at 51 Industry Drive in Hazard, Kentucky (District 10). The scope of work involves replacing existing architectural profile metal roofs with PVC membrane roofing systems, including new gutters, downspouts, and accessories. The Elizabethtown location includes a PVC flat roof replacement and anticipated structural metal deck repairs due to deterioration. The solicitation (RFB 785 2600000580, RFB-263-26) was issued on May 6, 2026, with bids due by June 9, 2026, at 1:30 p.m. Eastern Time. Site visits are scheduled for May 20, 2026, at the Elizabethtown location and May 21, 2026, at both the Salyersville and Hazard locations. Bids must be submitted electronically through the Commonwealth's eProcurement system; postal mail and hand-delivered bids will not be accepted.
Bidders must register in advance with the Commonwealth's Vendor Self Service (VSS) system at https://vss.ky.gov, allowing 24 to 48 hours for account activation. All bid documents, including the Official Bid Document and any required Bid Bond, must be combined into a single PDF and uploaded to the eProcurement system. Bidders should enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount specified in the Official Bid Document attachment. Plans and specifications are available at https://www.stateofkyplanroom.com at no charge; contractors downloading documents from other sources will not receive addenda. A public bid reading will occur on June 9, 2026, at 3:00 p.m. Eastern Time via conference call at (502) 782-2663, Conference ID# 240522124#, Participant Code 600422#. Key project contacts include Purchasing Agent Janis Wilhoite (502-401-6239) and Project Manager Carl Kratzer (502-330-7180).
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Text version
Document ID: RFB 785 2600000580 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-263-26 KYTC - Central & Eastern KY Roof Projects
Date Issued:
05/06/2026 Record Date:
05/06/2026
Solicitation Closes Date:
06/09/2026 Time:
13:30
Solicitation No:
RFB 785 2600000580
Online Bidding Prohibited: No
For Information Call:
Janis Wilhoite 502-782-3926
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2600000580 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-263-26 KYTC - Central & Eastern KY Roof Projects
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
(See Phase C Narrative for long-form description) The KYTC - Central & Eastern KY Roof Projects project is being undertaken to extend the usable life of the buildings on the sites on which they sit and to maintain weather resistance of the buildings. The existing roofs are primarily architectural profile metal with gutters and downspouts and will be re-roofed in a PVC membrane with new gutters, downspouts and accessories. A portion of the roof in Elizabethtown is PVC flat roof and being replaced to match existing. It is anticipated that the roof in Elizabethtown will receive some amount of structural metal deck repair due to deterioration.
The project is comprised of (3) different buildings on (3) different sites in (2) different districts, as listed below. They are all double pitched roofs and all buildings have a small addition onto their long sides with a lower roof, which are not being re-covered. All of the buildings are a single footprint.
LIST OF BUILDINGS AND DISTRICTS:
District 8 (D8)
1. 310 Valley Creek Road, ELIZABETHTOWN, KY 42701 (S047-463A) District 10 (D10)
| 2. | 80 Jim Arnett Branch Road, SALYERSVILLE, KY 41465 (S077-670A) |
| 3. | 51 Industry Drive, HAZARD, KY 41701 (S097-641A) |
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2600000580 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-263-26
Central & Eastern Roof Projects Kentucky Transportation Cabinet District 4 & District 10 Hardin, Magoffin & Perry Counties, Kentucky
Project Description
(See Phase C Narrative for long-form description) The KYTC - Central & Eastern KY Roof Projects project is being undertaken to extend the usable life of the buildings on the sites on which they sit and to maintain weather resistance of the buildings. The existing roofs are primarily architectural profile metal with gutters and downspouts and will be re-roofed in a PVC membrane with new gutters, downspouts and accessories. A portion of the roof in Elizabethtown is PVC flat roof and being replaced to match existing. It is anticipated that the roof in Elizabethtown will receive some amount of structural metal deck repair due to deterioration.
The project is comprised of (3) different buildings on (3) different sites in (2) different districts, as listed below.
They are all double pitched roofs and all buildings have a small addition onto their long sides with a lower roof, which are not being re-covered. All of the buildings are a single footprint.
LIST OF BUILDINGS AND DISTRICTS:
District 8 (D8)
1. 310 Valley Creek Road, ELIZABETHTOWN, KY 42701 (S047-463A) District 10 (D10)
2. 80 Jim Arnett Branch Road, SALYERSVILLE, KY 41465 (S077-670A)
3. 51 Industry Drive, HAZARD, KY 41701 (S097-641A)
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit schedule is listed below:
310 Valley Creek Road, ELIZABETHTOWN, KY Wednesday May 20 at 10:00 A.M. ET (Chad Gore 502-229-8054) 80 Jim Arnett Branch Road, SALYERSVILLE, KY Thursday May 21 at 10:00 A.M. ET (Brian Cassim 606-909-0409) 51 Industry Drive, HAZARD, KY Thursday May 21 at 1:00 P.M. ET (Brian Cassim 606-909-0409)
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Bobby Morris, Morris Workshop Architects, PLLC, bmorris@morrisworkshop.com,
(304) 615-9963 Project Manager: Carl Kratzer, Division of Engineering and Contract Administration, Carl.Kratzer@ky.gov, (502) 330-7180 Agency: Chris Smith, Kentucky Transportation Cabinet, christophert.smith@ky.gov, (502) 226-0559 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,
(502) 401-6239
Document Phase Document Description Page 4
2600000580 Final RFB-263-26 KYTC - Central & Eastern KY Roof Projects
Total Pages: 6
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a plan holder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged into their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
Document Phase Document Description Page 5
2600000580 Final RFB-263-26 KYTC - Central & Eastern KY Roof Projects
Total Pages: 6 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#
Document Phase Document Description Page 6
2600000580 Final RFB-263-26 KYTC - Central & Eastern KY Roof Projects
Total Pages: 6
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