Final_RFB_785_2500000681_3_SO_FORM.PDF
PDF 395 KB Posted
- Solicitation number
- RFB 785 2500000681 3
- Issued by
- Calloway County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky, Department of Parks, for a wastewater treatment plant improvement project at Carter Caves State Resort Park in Olive Hill, Kentucky. The Request for Bid (RFB-255-25) seeks construction services for Parks Carter Caves Sewer Upgrade Phase 3, which includes electrical upgrades, screening structures with mechanical screens and isolation gates, aerators for oxidation ditches, concrete clarifier splitter boxes with weir gates, two secondary concrete clarifiers with rotating mechanisms and telescoping valves, UV disinfection equipment and structures, backfill lagoons, control building, site work, RAS/WAS pump stations, valve vaults, and scum pump stations. A mandatory site visit meeting is scheduled for May 27, 2025, at 1:00 P.M. Eastern Time at 344 Caveland Drive, Olive Hill, KY 41164. The bid closing date is June 24, 2025, at 1:30 P.M. Eastern Time. All bids must be submitted electronically through the Commonwealth's eProcurement system; postal and hand-delivered submissions will not be accepted. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24-48 hours for registration completion. Plans and specifications are available at https://www.stateofkyplanroom.com at no charge. A public bid reading will occur on the bid opening date at 2:30 P.M. Eastern Time via conference call at (502) 782-2663.
Bidders must enter $0.00 for the contract amount in the eProcurement system, with the actual contract amount to be entered on the Official Bid Document submitted as an attachment. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment. Procurement questions should be directed to Susan Ward, Purchasing Agent, at Susan.Ward@ky.gov or (502) 226-0335. Key project contacts include Mike Jacobs (GRW Engineers Inc., consultant), Tim Spencer (Division of Engineering and Contract Administration, project manager), and Lisa Gorby (Department of Parks, agency representative). This is Version 3 of the solicitation, issued as Addendum Two on June 17, 2025. No online bidding prohibition is in place, and the specific funding source and total contract value are not disclosed in this modification document.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum One.pdf | ||
| Final_RFB_785_2500000681_2_SO_FORM.PDF | ||
| Final_RFB_785_2500000681_1_SO_FORM.PDF | ||
| Addendum Two .pdf |
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Text version
Document ID: RFB 785 2500000681 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 3
TITLE: RFB-255-25 Parks Carter Caves Sewer Upgrade Phase 3
Date Issued:
06/17/2025 Record Date:
06/17/2025
Solicitation Closes Date:
06/24/2025 Time:
13:30
Solicitation No:
RFB 785 2500000681
Reason for Modification
Addendum Two
Online Bidding Prohibited: No For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2500000681 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-255-25 Parks Carter Caves Sewer Upgrade Phase 3
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
Construction of wastewater treatment plant improvements and site improvements. Scope includes electrical upgrades, screening structure and mechanical screen with isolation gates, aerators for the oxidation ditch, concrete clarifier splitter box with weir gates, two secondary concrete clarifiers with rotating mechanisms and telescoping valves, concrete UV disinfection equipment and structure with effluent weir, backfill lagoons, control building, site work, RAS/WAS pump station and valve vault, scum pump station and valve vault, and temporary storage and/or treatment of wastewater during oxidation ditch improvements.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2500000681 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-255-25
Sewer Upgrades Phase 3 Wastewater Treatment Plant Carter Caves State Resort Park Department of Parks Olive Hill, Kentucky
Project Description
Construction of wastewater treatment plant improvements and site improvements. Scope includes electrical upgrades, screening structure and mechanical screen with isolation gates, aerators for the oxidation ditch, concrete clarifier splitter box with weir gates, two secondary concrete clarifiers with rotating mechanisms and telescoping valves, concrete UV disinfection equipment and structure with effluent weir, backfill lagoons, control building, site work, RAS/WAS pump station and valve vault, scum pump station and valve vault, and temporary storage and/or treatment of wastewater during oxidation ditch improvements.
SITE VISIT MEETING INFORMATION:
There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit meeting will be held on 5/27/2025 at 1:00 P.M. Eastern Time, meet in the Lodge. The site visit meeting will be held at 344 Caveland Drive Olive Hill, KY 41164.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Consultant: Mike Jacobs, GRW Engineers Inc (GRW), mjacobs@grwinc.com, (859) 552-0406 Project Manager: Tim Spencer, Division of Engineering and Contract Administration, Tim.Spencer2@ky.gov,
(502) 545-6245 Agency: Lisa Gorby, Department of Parks, lisa.gorby@ky.gov, (502) 229-1925 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,
(502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by
Document Phase Document Description Page 4
2500000681 Final RFB-255-25 Parks Carter Caves Sewer Upgrade Phase 3
Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 2:30 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2500000681 Final RFB-255-25 Parks Carter Caves Sewer Upgrade Phase 3
Total Pages: 5 https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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