Final_RFB_785_2500000176_1_SO_FORM.PDF

Document ID: RFB 785 2500000176 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-97-25 24017AMLBAML, Ohio County

Date Issued:

09/30/2024 Record Date:

09/29/2024

Solicitation Closes Date:

10/23/2024 Time:

09:30

Solicitation No:

RFB 785 2500000176

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2500000176 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-97-25 24017AMLBAML, Ohio County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders mu 24017AMLBAML (Cool Springs Road Dangerous Highwall AML Reclamation Project) Ohio County, Kentucky Project Description The 24017 AMLBAML (Cool Springs Road Dangerous Highwall AML Reclamation Project) is in Ohio County, Kentucky, at 37°18'59.57"N, 86°51'9.12"W will reclaim approximately 42 acres adversely affected by previous coal mining operations. The project consists of eliminating approximately 2.2 acres of mining pits and reclaiming a 2350 linear feet highwall. 1700 linear feet of steep sloped mine spoil runs along Cool Springs Road and is hazardous to the motoring public. The site has been used as a dump site due to its ease of access to the public. The pits will be backfilled with onsite mine spoil material at slopes no steeper than 3:1 with some slopes milder and with transitions as required. Blasting will not be permitted. The water in the pits will be treated and raised to a pH of 6 or greater prior to release and backfilling of the pit in accordance with KYDAML Technical Specifications.

Work for this project will involve the removal of trees measuring over 3 -inches in diameter at breast height (DBH) at the project location outside of exempt unstable areas and this cutting shall occur from October 15th March 31st, when the imperiled forest-dwelling bats are either within or in the immediate vicinity of their winter hibernacula. The clearing of trees over 5 DBH, which also display characteristics such as shaggy, exfoliating bark, or crevices and hollowed-out cavities within their trunks and larger limbs is also required outside of the exempt unstable areas, and consultation with United States Fish and Wildlife Service (USFWS) has taken place. The USFWS stated no problems should arise if tree cutting is done within the recommended window.

Acidic spoils, if encountered, shall be used first in backfilling the pit to eliminate the acid forming potential of these materials. This effort will require additional effort and may require double handling of some spoils. Once all acidic spoils are placed in the pit, then additional spoil material will be utilized in developing the backfill slope as shown on the cross sections. Ditches consisting of Native Sandstone, Class II channel lining and ECB will be utilized where shown on the plans or as directed to control and establish drainage once the pit is backfilled. ECB diversion benches will run to riprap down drains that will tie in the main drainage ditches that will flow into existing off-site drains. The drop drains will be located approximately 500 feet horizontally along the bench or where drainage from above the highwall would concentrate flows. ECB ditches will have rock trenches or log anchors spaced every 100 feet.

In lieu of some ECB ditches, ditches incorporated with tree brush will be utilized. These vegetative brush-mat ditches will utilize tops and cuttings of trees from the site preparation and incorporate that material as a vegetative mat. This material should be cut in varying lengths but generally no longer that 20 ft. The maximum diameter should be 4-5 inches. The brush material should cover about 20-25 % of the surface area of the ditch, with approximately 1/3 of the material buried up to 1 foot deep, 1/3 of the material on the surface and 1/3 of the material protruding above the ditch up to 1 foot height.

Construction methods may vary, but it is anticipated, an excavator, a small dozer and/or a skid steer with grapple will be required to construct these ditches.

Best Management Practices (BMP's) for sediment control will always be utilized and any necessary silt control will be in place prior to any backfilling or moving of borrow material takes place. Rock checks will be placed as needed in steep slope areas.

See attachment on header for complete project descriptio

Document ID: RFB 785 2500000176 Page: 3

Shipping Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2500000176 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT MEETING:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend.

The site visit will be held on 10/4/2024 at 10:00 A.M. Central Time. The initial meeting location for the site visit will be at the Slaty Creek Baptist Church located at 1537 State Route 269, Beaver Dam, KY 42320.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR

THIS PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Agency: Seth Jenkins, Division of Abandoned Mine Lands, Phone: (270) 871-9555, seth.jenkins@ky.gov Purchasing Agent: Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Document Phase Document Description Page 5

2500000176 Final RFB-97-25 24017AMLBAML, Ohio County Total Pages: 6 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 11:00 A.M.

Eastern Time.

Call in number: 502-782-2663 or 844-603-5060 Conference ID# 240522018#

Participation ID# 75309#

Document Phase Document Description Page 6

2500000176 Final RFB-97-25 24017AMLBAML, Ohio County Total Pages: 6 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/