Final_RFB_785_2500000079_1_SO_FORM.PDF

Document ID: RFB 785 2500000079 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-54-25 22040AMLBAML, Pike County

Date Issued:

08/12/2024 Record Date:

08/11/2024

Solicitation Closes Date:

09/11/2024 Time:

09:30

Solicitation No:

RFB 785 2500000079

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2500000079 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-54-25 22040AMLBAML, Pike County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

22040AMLBAML Reclamation Project Pike County Project Description The Radford Ratliff site is located at 358 Little Panther Branch. Coordinates at the project site are 37.2583°N, 82.5006°W. Driving Directions: From the intersection of US-23 and KY-805 at Dorton, take KY-805 West 5.4 miles and turn left onto KY-197. Travel 6.7 miles and turn left onto Sycamore Road. Travel 1.2 miles and turn right onto Little Panther Branch. Site is at the end of the road. Waste area (37.2477°N, 82.5310°W): From the project site, travel Little Panther Branch road to end and turn left onto Sycamore Road. Travel 1.2 miles and turn right onto KY-

197. Travel 2.5 miles and turn right onto Upper Pigeon Branch Road. Travel 0.7 miles to the waste deposition area on the right.

The site involves a large landslide that broke from a pre-law bench (push over material) above the Radford Ratliff house seat. The slide material (mud flow) traveled down the drain approximately 650 feet and deposited a significant amount of mud and debris into the yard and driveway. The landslide damaged a drilled water well, out building, and sawmill. The slide did not strike the home. The landslide deposited material in two (2) more locations below Radford Ratliff s house seat. All these sites will be reclaimed.

This project consists of removing slide material from the citizen s yard and the natural drain, installing long-term sediment control, and installing drainage features to conduct the water to a stable natural drain. At the Radford Ratliff site (358 Little Panther Branch), a modified gabion weir will be constructed to intercept slide material from above and store the material until maintenance is necessary. A 2 foot wide Class II ditch will be installed across the yard area from the weir to the culvert under the driveway (also being replaced). Further downstream, 2 sections of 2 foot wide Class II ditch will be installed (totaling approximately 240 LF).

The majority of the slide material remains just below the pre-law mine bench in an unstable condition. The landowner at the slide has prohibited reclamation by this agency.

The project site and waste area have previously been disturbed by coal mining operations and residential development. Construction disturbances will be kept to a minimum utilizing the approved Best Management Practices prior to beginning any major earth disturbance (excluding initial site preparation for access only) until all silt control measures are installed. These include (but are not limited to) silt bales, fence and temporary traps. No trees greater than 3 in diameter or greater (breast height) will be removed as part of this project. All woody material will be burned at the project site (if conditions allow) or waste area. All disturbed areas

Document ID: RFB 785 2500000079 Page: 3 will be promptly revegetated at the end of construction. Cover crop is included for temporary soil stabilization as necessary.

Access to the site will be via state, county and private roads. Bituminous repair is included for replacement of damaged asphalt on Little Panther Branch and other areas as necessary.

Shipping Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2500000079 Page: 4

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT MEETING:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend.

The site visit will be held on 8/28/2024 at 11:00 A.M. Eastern Time. Scott Muncy from the Division of Abandoned Mine Lands will meet contractors at 711 Big Card Road, Mouthcard, Kentucky.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR

THIS PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Agency: Scott Muncy, Division of Abandoned Mine Lands, Phone: (606) 657-1189, scott.muncy@ky.gov Purchasing Agent: Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Document Phase Document Description Page 5

2500000079 Final RFB-54-25 22040AMLBAML, Pike County Total Pages: 6 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 11:00 A.M.

Eastern Time.

Call in number: 502-782-2663 or 844-603-5060 Conference ID# 240522018#

Participation ID# 75309#

Document Phase Document Description Page 6

2500000079 Final RFB-54-25 22040AMLBAML, Pike County Total Pages: 6 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/