Final_RFB_785_2500000041_1_SO_FORM.PDF

Document ID: RFB 785 2500000041 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-40-25 DOC RCC Kitchen Rooftop HVAC and Boiler

Date Issued:

07/23/2024 Record Date:

07/23/2024

Solicitation Closes Date:

08/21/2024 Time:

13:30

Solicitation No:

RFB 785 2500000041

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2500000041 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-40-25 DOC RCC Kitchen Rooftop HVAC and Boiler

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

The project consists of the removal and replacement of HVAC rooftop unit, two makeup air units, and multiple exhaust fans serving the kitchen and dining room. A boiler serving hydronic hot water to the kitchen rooftop unit and laundry space shall be replaced with two natural gas condensing boilers.

VAVs shall be provided and ductwork modified in the ceiling cavity above dining room. Remove and replace ceilings and grid as required for duct modifications. Modify existing electrical circuits and breakers to accommodate new equipment. All work will be performed inside the facility perimeter Security fence.

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2500000041 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT INFORMATION:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 8/06/202 at 1:00 P.M. Eastern Time. Someone from the design team will meet contractors at Roederer Correctional Complex, 4000 Morgan Road LaGrange, KY 40031.

To attend this site visit meeting, you must have a NCIC background check. The NCIC background check form is in the spec book. The form must be emailed to Don Smith, donj.smith@ky.gov no later than 8-02-24, 3:00 PM, Eastern Time. If your background check is not turned in by this date you will not be permitted to enter the facility

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS

PROJECT.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS

PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Consultant: Gunnar Wagoner, Biagi, Chance, Cummins, London Titzer, Inc. BCCLT, wagoner@bcclt.com, (502)

705-1860 Project Manager: Tony Yates, Division of Engineering and Contract Administration, Tony.Yates@ky.gov, (502) 229-9759 Agency: Rob Gimmel, Department of Corrections, robert.gimmel@ky.gov, (502) 648-9639 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,

(502) 226-0335

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Customer Resource Center (CRC)

Document Phase Document Description Page 4

2500000041 Final RFB-40-25 DOC RCC Kitchen Rooftop HVAC and Boiler

Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 2:30 P.M. Eastern Time.

The dial in number is 502-782-2663 or 844-603-5060.

Conference ID# 240522018# Participant code is 75309#

Document Phase Document Description Page 5

2500000041 Final RFB-40-25 DOC RCC Kitchen Rooftop HVAC and Boiler

Total Pages: 5 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/