Final_RFB_785_2400000540_2_SO_FORM.PDF

Document ID: RFB 785 2400000540 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-219-24 Phyllis Sowards HP Phase III Pike County

Date Issued:

03/25/2024 Record Date:

03/25/2024

Solicitation Closes Date:

04/18/2024 Time:

09:30

Solicitation No:

RFB 785 2400000540

Reason for Modification mod to allow online bidding

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2400000540 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 23011AMLBAML Phyllis Sowards HP Phase III Pike County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

23011AMLBAML PHYLLIS SOWARDS HP PHASE III

AML RECLAMATION PROJECT

PIKE COUNTY

PROJECT DESCRIPTION:

The Phyllis Sowards site is located at 78 Elswick Branch, Virgie KY. The site is located at coordinates Lat 3718' 53.26"N, Long 82 34' 59.92"W. This site was previously addressed during the Phyllis Sowards HP SP, Phyllis Sowards Slide HP Phase II, Phyllis Sowards Slide Repair SP and Phyllis Sowards Storm Damage Repair SP AML Reclamation Projects. The concrete block-tied mat installed as part of the Phyllis Sowards Slide HP Phase II has sustained damage and erosive material near the interface of the strip to rock area and concrete block-tied mat ditch is occluding a section of the ditch crossing the citizen's yard, causing drainage to be diverted from the ditch to the area around the residence and depositing material from upslope in the yard.

AML proposes to remove the erosive material adjacent to the strip to rock area, incise a section of rock ditch in the strip to rock area to direct drainage, repair/replace sections of concrete-block tied mat to accept drainage and conform to the new downslope structures, install a grated rectangular concrete ditch across the citizen's yard and replace the culvert from the citizen's yard across the county road to the receiving natural stream with a larger diameter pipe. All excavated material will be transported to, placed and revegetated at an approved waste area. Woody materials will be burned or otherwise suitably disposed of at the project site or waste area.

This project will not address underground mine openings. Trees greater than 3" dbh may be removed for access to the work (less than 0.25 acres). No trees greater than 3" dbh will be removed between June 1 and July 31. All areas disturbed by this project will be revegetated by conventional seeding practices and/or hydroseeding according to standard details and technical specifications. Cover crop is also included for use on disturbed areas that will not be further disturbed for an extended period of time, provide vegetation outside established seeding dates and/or added to the permanent seed mix to provide quick vegetative cover. Sediment control will be provided by a sediment trap in the stream (Elswick Branch) and silt fence/bales or other approved methods.

Shipping Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2400000540 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 4/4/2024 at 10:30 A.M. Eastern Time. Scott Muncy from the Division of Abandoned Mine Lands will meet contractors at 37° 18' 53.26"N 82° 34' 59.92"W. From the intersection of US-23 and KY-1469 (Penny Road) near Virgie, travel west on KY 1469 2.8 miles. Turn left onto KY-610E and travel 2.5 miles to Elswick Branch. Turn left onto Elswick Branch and travel approx.. 500 feet. Project site is on left.

Scott Muncy, Division of Abandoned Mine Lands, Phone: (502) 564-3350, scott.muncy@ky.gov

Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov

Document Description Page 4

2400000540 RFB-219-24 Phyllis Sowards HP Phase III Pike County mailto:scott.muncy@ky.gov mailto:Susan.Ward@ky.gov https://www.stateofkyplanroom.com

To bid, all bidders be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor

Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day.

Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and

Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

-Email at Finance.CRCGroup@ky.gov;

-Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Document Description Page 5

2400000540 RFB-219-24 Phyllis Sowards HP Phase III Pike County https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

, VSS will not allow submission of an online response after the published date and time for closing.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

Document Description Page 6

2400000540 RFB-219-24 Phyllis Sowards HP Phase III Pike County https://www.stateofkyplanroom.com/