Final_RFB_785_2300000786_2_SO_FORM.PDF
PDF 795 KB Posted
- Attached to
- RFB-278-23 CHFS - WSH - Replace Windows
- Solicitation number
- RFB 785 2300000786 3
- Issued by
- Clinton County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky, Division of Engineering & Contract Administration, on behalf of the Cabinet for Health and Family Services (CHFS) for a window replacement project at Western State Hospital (WSH). The solicitation (RFB 785 2300000786, RFB-278-23) requests construction services for selective window replacement at three existing buildings (Buildings 59, 62, and 63) on a larger campus in Hopkinsville, Kentucky. A scheduled site visit was held on June 6, 2023 at 10:00 A.M. CST at 2400 Russellville Road, Hopkinsville, Kentucky, and a virtual pre-bid conference was conducted on June 7, 2023 at 10:00 A.M. CST via Microsoft Teams. The bid submission deadline was June 19, 2023 at 2:00 P.M., with bids to be submitted electronically through the Owner's Document Collaboration System (eCommunications). This is Version 2 of the solicitation, issued with Addenda 1 providing modifications to the original request.
The project involves one line item for construction services classified under commodity code 912 (Construction Services, General). Bidders were required to obtain plans and specifications from the State of Kentucky Plan Room at no charge, with optional hard copy purchases available. All bids, specifications, documents, and project communications were to be processed exclusively through the Owner's eCommunications web-based system. Bidders were instructed to identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity. No late bids were accepted, and bidders bore full responsibility for timely electronic submission. Contact information for project inquiries was provided, including representatives from Sherman Carter Barnhart Architects, the Division of Engineering, CHFS, and the Division of Contract Administration. Financing and billing were directed to the Division of Engineering & Contract Administration at the Bush Building in Frankfort, Kentucky.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 2.pdf | ||
| Addenda 1.pdf | ||
| Final_RFB_785_2300000786_3_SO_FORM.PDF | ||
| Final_RFB_785_2300000786_1_SO_FORM.PDF |
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Text version
Document ID: RFB 785 2300000786 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: RFB-278-23 CHFS - WSH - Replace Windows
Date Issued:
06/12/2023 Record Date:
06/12/2023
Solicitation Closes Date:
06/19/2023 Time:
14:00
Solicitation No:
RFB 785 2300000786
Reason for Modification
Addenda 1 - see the attached addendum for details
Online Bidding Prohibited: Yes For Information Call:
Kyla Satterly 502-782-0033
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2300000786 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-278-23 CHFS - WSH - Replace Windows
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description Selective window replacement at existing buildings to update older, failing windows. Areas of work include window replacement at Buildings 59, 62 & 63 of a larger campus of buildings and locations as indicated in construction drawings.
Shipping Information
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2300000786 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
There will be a scheduled site visit on June 06, 2023 at 10:00 A.M., CST.
Interested contractors are encouraged to attend. The site visit will be held at 2400 Russellville Rd, Hopkinsville, KY.
There will be a virtual pre-bid on this project held on 6/7/23 at 10:00 A.M., CST. The link for the virtual pre-bid is as follows:
Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 222 179 894 668 Passcode: axVgMD Download Teams | Join on the web Or call in (audio only) +1 502-632-6289,,702337642# United States, Louisville Phone Conference ID: 702 337 642#
Please follow current state COVID guidelines for all Commonwealth of Kentucky construction projects. See Notice to Contractors/Advertisement for Bids for further COVID information.
: Chris Jones, Sherman Carter Barnhart Architects, Phone:
(270) 564-1146, cjones@scbarchitects.com
: Dwayne Brown, Division of Engineering, Phone:(270) 210-0253, Dwayne.Brown@ky.gov
Tim Smith, CHFS, Phone: (502) 564-3106, mauricet.smith@ky.gov
Kyla Satterly, Division of Contract Administration, Phone: (502) 382-8137, Kyla.Satterly@ky.gov
Document Description Page 4
2300000786 RFB-278-23 CHFS - WSH - Replace Windows https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTM2ZDQ4MGQtOGVmZC00Zjc0LTg5MDItNDgxYWMzNjkzZjM3%40thread.v2/0?context=%7b%22Tid%22%3a%22d77c7f4d-d767-461f-b625-0628792e9e2a%22%2c%22Oid%22%3a%22c38e0d4c-5aeb-4507-85fa-d8db1c102526%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15026326289,,702337642 mailto:cjones@scbarchitects.com mailto:Dwayne.Brown@ky.gov mailto:mauricet.smith@ky.gov mailto:Kyla.Satterly@ky.gov
Joe Gunn, Phone: 270-889-2683, joew.gunn@ky.gov https://www.stateofkyplanroom.com .
For customer service you may contact Lynn Imaging, Phone:
1-800-888-0693. There is no charge for plans and specifications.
Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and
. . For all other project information you must visit the State Plan Room.
All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System ( eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.
It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL
SUPPLIER OR OTHER.
to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.
Instructions are included in the solicitation.
Document Description Page 5
2300000786 RFB-278-23 CHFS - WSH - Replace Windows mailto:joew.gunn@ky.gov https://www.stateofkyplanroom.com
I
Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.
Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.
All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.
THE
UPLOAD TIME MAY VARY DUE TO THE SIZE OF YOUR BID/PROPOSAL
AND/OR INTERNET SPEED. NO LATE BIDS WILL BE ACCEPTED.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above-described procedures and conditions.
Document Description Page 6
2300000786 RFB-278-23 CHFS - WSH - Replace Windows
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