Final_RFB_785_2300000189_1_SO_FORM.PDF
PDF 549 KB Posted
- Attached to
- RFB-109-23 CHFS WSH Replace PA System
- Solicitation number
- RFB 785 2300000189 2
- Issued by
- Clinton County, Kentucky
About this file
This is a Request for Bids (RFB) solicitation issued by the Commonwealth of Kentucky, Department for Finance, Division of Engineering & Contract Administration, on behalf of the Cabinet for Health and Family Services for Western State Hospital in Hopkinsville. The project involves replacing the campus public address system at the facility located at 2400 Russellville Road, Hopkinsville, Kentucky. The scope of work includes installation of new speakers and cabling throughout the campus. The solicitation (RFB 785 2300000189) was issued on September 21, 2022, with a bid closing date of October 25, 2022, at 2:00 P.M. A mandatory site visit meeting is scheduled for October 13, 2022, at 11:30 A.M. Central Time at the project location. All bid documents, specifications, and drawings are available for download through the State of Kentucky Plan Room website at no charge, with the option for contractors to purchase hard copies at their own expense. Bids must be submitted electronically through the Owner's Document Collaboration System (eCommunications); online bidding is prohibited, and no late bids will be accepted.
The solicitation does not specify unit costs or line totals, leaving pricing to be determined by bidding contractors. Bidders must clearly identify their firm's position as a prime bidder, miscellaneous subcontractor, material supplier, or other entity. All forms included in the bid document must be completely filled out upon submission. Contractors should follow current state COVID-19 guidelines and submit bids with documentation verifying timely receipt. Key contacts include Susan Ward (Division of Contract Administration), Greg Schenck (Division of Engineering), Shane Johnson (Cabinet for Health and Family Services), and Jimmy Meadows (BCCLT, Inc., the apparent project manager). Results will be posted to the Lynn Imaging Plan Room following the bid opening and review process.
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Text version
Document ID: RFB 785 2300000189 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-109-23 CHFS WSH Replace PA System
Date Issued:
09/21/2022 Record Date:
09/21/2022
Solicitation Closes Date:
10/25/2022 Time:
14:00
Solicitation No:
RFB 785 2300000189
Online Bidding Prohibited: Yes For Information Call:
Susan Ward 502-564-3050
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2300000189 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-109-23 CHFS WSH Replace PA System
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description Project involves replacing the campus public address system. New speakers and cabling will be provided throughout the campus.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2300000189 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
There will be a site visit meeting on October 13, 2022 at 11:30 A.M. Central Time. Interested contractors are encouraged to attend. The site visit meeting will be held at 2400 Russellville Road Hopkinsville, KY 42240.
Please follow current state COVID guidelines for all Commonwealth of Kentucky construction projects. See Notice to Contractors/Advertisement for Bids for further COVID information.
: Jimmy Meadows, BCCLT, Inc., Phone: (502) 708-1860, meadows@bcclt.com
: Greg Schenck, Division of Engineering, Phone:(502) 234-0519, Greg.Schenck@ky.gov
Shane Johnson, Cabinet for Health and Family Services, Phone:
(502) 564-3106, shane.johnson@ky.gov
Western State Hopsital, Phone: (270) 889-2683, joew.gunn@ky.gov Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov https://www.stateofkyplanroom.com .
For customer service you may contact Lynn Imaging, Phone:
1-800-888-0693. There is no charge for plans and specifications.
Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and
Document Description Page 4
2300000189 RFB-109-23 CHFS WSH Replace PA System mailto:meadows@bcclt.com mailto:Greg.Schenck@ky.gov mailto:shane.johnson@ky.gov mailto:joew.gunn@ky.gov mailto:Susan.Ward@ky.gov https://www.stateofkyplanroom.com
. . For all other project information you must visit the State Plan Room.
All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System ( eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.
It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL
SUPPLIER OR OTHER.
to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.
Instructions are included in the solicitation.
I
Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.
Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.
Document Description Page 5
2300000189 RFB-109-23 CHFS WSH Replace PA System
All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.
THE
UPLOAD TIME MAY VARY DUE TO THE SIZE OF YOUR BID/PROPOSAL
AND/OR INTERNET SPEED. NO LATE BIDS WILL BE ACCEPTED.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above-described procedures and conditions.
Document Description Page 6
2300000189 RFB-109-23 CHFS WSH Replace PA System
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