Final_RFB_785_2100000220_7_SO_FORM.PDF
PDF 2 MB Posted
- Solicitation number
- RFB 785 2100000220 7
- Issued by
- Meade County, Brooksville City, Kentucky
About this file
This is a Solicitation Modification document (Addendum #7) issued by the Commonwealth of Kentucky's Division of Engineering and Contract Administration for RFB-107-21, involving asbestos abatement services at the Old Boiler House at Northpoint Training Center in Burgin, Kentucky. The project scope requires the removal of regulated asbestos-containing materials (ACMs) from four existing boilers built circa 1937, including friable thermal insulating materials from boiler walls, piping, elbows, valves, breeching, ductwork, and associated fittings and joints. The contractor must manage, transport, and dispose of all asbestos waste at a permitted landfill in compliance with the Kentucky Energy and Environment Cabinet and all other applicable authorities. The base bid is estimated at 375 tons of abated and disposed material, with unit pricing to reconcile final quantities based on disposal manifests. A pre-bid meeting was scheduled for October 29, 2020, at 9:30 AM Eastern Time at the facility, with background checks required. The solicitation closing date was extended multiple times, ultimately set for February 10, 2021, at 2:00 PM. Bids must be submitted electronically through the Owner's Document Collaboration System (eCommunications), and all required bid forms must be completed.
The base bid includes a $20,000.00 allowance for special disposal of refractory brick materials from Boiler #1, which tested positive for trace amounts of low-level radioactivity (Th-232 and Ra-226). The allowance will be reconciled based on unit prices provided by the bidder. Final pricing shall be adjusted based on actual tonnage documented on disposal manifests from the approved permitted landfill. Bidders are required to provide unit pricing for reconciliation purposes and may be either prime bidders, miscellaneous subcontractors, material suppliers, or other participants. All project documents were to be downloaded from the State Plan Room at no charge, with the option for contractors to purchase hard copies. Contact information for project inquiries was provided, including Kristi Sharp (CPPB), Statewide Procurement Analyst II, at 502-564-3636. The document reflects multiple addenda addressing changes to bid opening dates and clarifications regarding radioactive content testing requirements.
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Document ID: RFB 785 2100000220 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Addenda: Yes Addenda #: 7
TITLE: RFB-107-21 Asbestos Abatement, Old Boiler House NTC Burgin
Date Issued:
2/2/21 Record Date:
2021-02-02
Solicitation Closes Date:
2/10/21 Time:
14:00
Solicitation No:
RFB 785 2100000220
Online Bidding Prohibited: Yes
For Information Call:
Kristi Sharp 502-564-3636
Bid Receiving Location:
Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor
Frankfort KY 40601
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2100000220 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-107-21 Asbestos Abatement, Old Boiler House NTC Burgin
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description The boiler house was built circa 1937 and renovated in subsequent projects. The four existing boilers are all similar in design and appearance. The boiler house is slated for eventual demolition by others, but the scope of this project is to abate regulated asbestos containing materials from the interior and exterior of the boiler house.
The regulated ACMs include friable thermal insulating materials in the boiler walls and on piping and associated fittings and joints. An asbestos survey has been completed for this project.
Abate Asbestos From 4 Boilers Remove all asbestos from the fire box (walls, floors, and tops), steam drum, mud drum, and any other component considered part of the boiler system. Abate Asbestos From Piping and Associated Fittings Remove all asbestos from all piping, elbows, valves, breeching, ductwork and any other fittings.
Manage, transport, and dispose asbestos containing materials as a friable waste in a permitted landfill. Contractor to comply with all authorities having jurisdiction including but not limited to those of the Kentucky Energy and Environment Cabinet.
Project Base Bid will be based on 375 Tons estimate of total abated and disposed material. Unit pricing provided will be used to reconcile and adjust based on total quantities provided from Disposal Manifest from approved permitted landfill.
Shipping Information
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2100000220 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
There will be a pre-bid on the above referenced project. Representatives of the Facilities and Support Services, and Dept of Corrections will meet contractors at 9:30 AM, Eastern Time on 10/29/2020 at Northpoint Training Center, 710 Walter Reed Drive, Danville, Kentucky. This is the only time a site tour will be conducted and all interested contractors are encouraged to attend. Background checks will be performed prior to admittance into the facility. The background check form must be submitted to Warden Brad Adams at Brad.Adams@ky.gov by close of business on
October 26, 2020. List at least two people on the background check form.
When forwarding the background check form DO NOT COPY ANYONE; ONLY
SEND TO MR. ADAMS. Please limit attendance to the prebid meeting to one representative per company. Be prepared for temperature checks at various state agency entry points. If you have a fever, you will be turned away. Face masks are also required by employees/contractors when working, traveling or meeting in groups or in common areas (breakrooms, hallways, etc.).
: Jeff Lee, Lee Engineering, LLC, Phone: (502) 859-0190, jlleeeng@bellsouth.net
: Scott Baker, Division of Engineering, Phone: (502) 564-5850, Scott.Baker2@ky.gov
Tony Waddell, Dept of Corrections, Phone: (502) 330-4720, tonya.waddell@ky.gov
Kristi Sharp, CPPB, Division of Contract Administration, Phone: (502) 564-3636, Kristi.Sharp@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx. For customer
Document Description Page 4
2100000220 RFB-107-21 Asbestos Abatement, Old Boiler House NTC Burgin mailto:Brad.Adams@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and .
. For all other project information you must visit the State Plan Room.
All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.
It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL
SUPPLIER OR OTHER.
Due to the COVID-19 virus, the Bush Building is closed until further notice.
to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.
In structions are included in the solicitation.
I Bidders are encouraged to take a screen
Document Description Page 5
2100000220 RFB-107-21 Asbestos Abatement, Old Boiler House NTC Burgin shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.
Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.
All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.
NOTE: Your bid must be sent in time to arrive prior to the bid closing date and time.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Document Description Page 6
: RFB-107-21
Asbestos Abatement Old Boiler House Northpoint Training Center Burgin, Kentucky
October 22, 2020
Due to the COVID-19 virus, the Bush Building is closed until further notice. Bids will no longer be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be delivered to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.
. Instructions are attached.
I
. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.
Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.
All results will be posted to Lynn Imaging planroom after the bid opening and review.
If additional information is needed from the successful bidder the buyer will be in contact.
Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.
Document Description Page 7
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 8
Old Boiler House Northpoint Training Center Burgin, Kentucky
November 12, 2020
Item 1: Change official bid opening date to December 2, 2020. Time remains the same.
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 9
Old Boiler House Northpoint Training Center Burgin, Kentucky
November 23, 2020
Item 1: Change official bid opening date to December 22, 2020. All other bid information remains the same. The Commonwealth is working to get a final determination concerning the measures required to remove and process refractor brick and similar items that will be removed under this scope.
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 10
Old Boiler House Northpoint Training Center Burgin, Kentucky
December 21, 2020
Item 1: Change Official Bid Opening date the January 21, 2021. Time remains the same..
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 11
Old Boiler House Northpoint Training Center Burgin, Kentucky
January 13, 2021
Change Official Bid Opening date to February 4, 2021. The Commonwealth is waiting for final determinations on radiation content.
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 12
Old Boiler House Northpoint Training Center Burgin, Kentucky
February 2, 2021
Item 1: Change official bid date to February 10, 2021. The other bid date information remains the same.
Item 2: The Commonwealth has had the existing boilers tested and trace amounts of low-level radioactivity was detected in the refractory brick of Boiler #1.
Analysis of the spectrum on the ORTEC showed Th-232 and Ra-226, and it also picked up K-40 which is present in the background. These levels indicate that the Refractory Material MAY require Special Disposal.
Additional cost for Special Disposal will be addressed by an Allowance (see Special Conditions Section 01000-1.8). The base bid should include an Allowance cost of $20,000.00. This allowance will be reconciled based on Unit Prices (see Special Conditions Section 01000-1.9).
Item 3: Refer to official bid document, page 10 of 10, Unit Prices; use the attached REVISED form in lieu of the one issued with your official bid document when submitting your bid.
Document Description Page 13
Invitation to Bid No. RFB-107-21 For: Asbestos Abatement
Old Boiler House Northpoint Training Center Burgin, Kentucky
Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration
Document Description Page 14
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