Final_RFB_785_2000000533_4_SO_FORM.PDF

Document ID: RFB 785 2000000533 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Addenda: Yes Addenda #: 4

TITLE: RFB-168-20 Fluid Cooler Replac.

DOCJT Schwendeman Richmond

Date Issued:

4/27/20 Record Date:

2020-04-27

Solicitation Closes Date:

5/19/20 Time:

10:30

Solicitation No:

RFB 785 2000000533

Online Bidding Prohibited: Yes

For Information Call:

Kristi Sharp 502-564-3636

Bid Receiving Location:

Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2000000533 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-168-20 Fluid Cooler Replac.

DOCJT Schwendeman Richmond

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description This project is a fluid cooler replacement of the Schwendeman/Thompson Building on the Department of Criminal Justice Training Campus.

Shipping Information

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2000000533 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a pre-bid meeting on the above referenced project.

Representatives of the Facilities and Support Services, and DOCJT will meet contractors at 10:00 AM, Eastern Time on 3/25/2020 at Funderburk Building, 4449 Kit Carson Drive, Richmond, Kentucky. This is the only time a site tour will be conducted and all interested contractors are encouraged to attend.

: Chris Renaud, Staggs and Fisher Consulting Engineers, Inc., Phone: (859) 271-3246, crenaud@sfengineering.com

: Scott Baker, Division of Engineering, Phone: (502) 564-5850, scott.baker2@ky.gov

Kerry Dehorty, DOCJT, Phone: (859) 622-8120, kerry.dehorty@ky.gov

Kristi Sharp, CPPB, Division of Contract Administration, Phone: (502) 564-3636, Kristi.Sharp@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and .

. For all other project information you must visit the State Plan Room.

Document Description Page 4

2000000533 RFB-168-20 Fluid Cooler Replac.

DOCJT Schwendeman Richmond mailto:crenaud@sfengineering.com mailto:scott.baker2@ky.gov mailto:kerry.dehorty@ky.gov mailto:Kristi.Sharp@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx

All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL

SUPPLIER OR OTHER.

Bidders must submit the bid in a sealed envelope addressed as follows:

The envelope must contain the following information on the outside lower left-hand corner:

The bid must be received before the specified closing hour and date for receipt of bids. All bids are time stamped showing the hour and

Document Description Page 5

2000000533 RFB-168-20 Fluid Cooler Replac.

date officially received. A bid received after the scheduled closing time for reception of bids is a “late bid” and may not be considered for award providing any legal bid has been received on said Request for Bid. The time/date clock on the Bid Receipt Clerk’s desk is the official bid time/date receipt indicator.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Document Description Page 6

: RFB-168-20

Fluid Cooler Replacement DOCJT - Schwendeman Building Richmond, Kentucky

March 16, 2020

Item 1: Due to concerns with COVID-19, we are asking all contractors to limit their attendance at prebid meetings to only one essential person per company.

Invitation to Bid No. RFB-168-20 For: Fluid Cooler Replacement DOCJT - Schwendeman Building Richmond, Kentucky

Kristi Sharp, CPPB, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration

Document Description Page 7

DOCJT - Schwendeman Building Richmond, Kentucky

March 17, 2020

Item 1: Due to COVID-19 concerns, the prebid and bid date of this project have been cancelled. Hold your documents until you receive an addendum with further directions.

Invitation to Bid No. RFB-168-20 For: Fluid Cooler Replacement DOCJT - Schwendeman Building Richmond, Kentucky

Kristi Sharp, CPPB, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration

Document Description Page 8

DOCJT - Schwendeman Building Richmond, Kentucky

April 27, 2020

Item 1: The Official Bid Opening date will be May 19, 2020 at 10:30 AM, Eastern Time.

Item 2: Due to the COVID-19 virus, the Bush Building is closed until further notice.

All forms in your bid document shall be completely filled out when your bid is submitted

This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.

Item 3: The successful bidder will NOT be required to mail in their original bid documents. In order to allow our contractors to practice the necessary social distancing, the Division of Engineering is accepting un-notarized Affidavits in the Official Bid Documents.

Item 4: THE BIDS WILL BE READ PUBLICLY ON MAY 19, 2020 AT 10:45 AM Eastern Time BY CONFERENCE CALL. Callers are placed in que upon connection until bids are read.

Dial in number is 502-782-2663 or 844-603-5060.

Participant code is 45182#

Document Description Page 9

Invitation to Bid No. RFB-168-20 For: Fluid Cooler Replacement DOCJT - Schwendeman Building Richmond, Kentucky

Kristi Sharp, CPPB, Statewide Procurement Analyst II Division of Engineering and Contract Administration

ADDENDUM 3

APRIL 27, 2020

Item 5:

There will not be a pre-bid on this project. Interested contractors must contact Garl Lovings, Facilities Section Supervisor at 859-200-6456, email:

garl.lovings@ky.gov to schedule a site visit. The site visits will occur on May 4 and 7. Contractors must make an appointment to visit the site. The appointments must be made 24 hours in advance. Only one person per appointment permitted.

Document Description Page 10

2000000533 RFB-168-20 Fluid Cooler Replac.

DOCJT Schwendeman Richmond mailto:garl.lovings@ky.gov