Final_RFB_758_2500000743_1_SO_FORM.PDF
PDF 387 KB Posted
- Solicitation number
- RFB 758 2500000743 1
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Bids (RFB) solicitation issued by the Commonwealth of Kentucky's Division of Emergency Management and Division of Facilities Management. The procurement seeks 700 units of emergency alert radios equipped with strobe lights and pillow shaker kits designed for hearing-impaired users. The radios must be all-hazardous alert receivers with NOAA Weather Alert capability and S.A.M.E. (Specific Area Message Encoding) codes to receive severe weather warnings from the National Weather Service. Each unit shall include battery operation with external antenna jack, alert jack, and cloning port; a wall power adapter; standard control buttons and indicators; one-year warranty on manufacturing defects; and three AA batteries. The accompanying bundle kit must include a strobe light, pillow shaker, Y cable, pillow clip, and four AA batteries to provide both visual and physical alerts. The solicitation was issued on June 18, 2025, with bids due by July 2, 2025, at 1:30 p.m. Bidders must submit product literature demonstrating that items meet or exceed the minimum essential specifications, and failure to provide sufficient documentation may result in bid rejection. Shipping is to be included in all bid offers.
Bidders are required to submit completed bid information with best pricing and delivery terms in accordance with the terms and conditions outlined in Attachment A and any subsequent addenda. Vendors must acknowledge their understanding of all solicitation requirements through authorized signature or electronic submission; failure to sign renders the bid invalid. The contact for additional information is Stephanie Durr at 502-564-6521. Bids will be submitted electronically, with shipping directed to the Division of Facilities Management in Frankfort, Kentucky, and billing directed to the Division of Emergency Management at the same location.
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Text version
Document ID: RFB 758 2500000743 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Emergency Alert Radio with Strobe Lights & Pillow Shaker
Date Issued:
06/18/2025 Record Date:
06/18/2025
Solicitation Closes Date:
07/02/2025 Time:
13:30
Solicitation No:
RFB 758 2500000743
Online Bidding Prohibited: No For Information Call:
Stephanie Durr 502-564-6521
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2500000743 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 PROVIDE WEATHER RADIOS W/
STROBE LIGHTS & PILLOW SHAKER
700.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
71009 Alarm Systems (For the Hearing Impaired)
Extended Description ** An all-hazardous alert radio receiver, to include NOAA Weather Alert and Public Alert logos with S.A.ME. (Specific Area Message Encoding) Codes, for severe weather watch or warning from the National Weather Service to seek shelter
The all-hazardous alert radio with the following requirements:
| 1. | Battery Operated with Antenna, External Antenna Jack, External Alert Jack, Cloning Port, and to include Wall Power Adapter |
| 2. | Icons to include Battery, Menu, NOAA, Tone, Voice, Alarm Clock and Volume |
| 3. | On/Off Switch, Volume Up/Down Button, Select & Menu Button, and Warning, Watch, & Advisory Light |
| 4. | One-Year Warranty on defects in manufacturing |
| 5. | And 3 AA sized Batteries |
Also, the above must include a bundle kit which produces a physical sensation and visual alert for the hearing impaired while using the all-hazardous alert radio. The kit includes the following:
| 1. | Strobe Light |
| 2. | Pillow Shaker |
| 3. | Y Cable |
| 4. | Pillow Clip |
| 5. | And 4 AA sized Batteries |
Product information should be submitted in the online response to clearly identify the item meets or exceeds fully the minimum essential specifications and salient characteristics referenced in the Solicitation. Failure to enclose sufficient literature may result in a non-responsive bid. Bids that contain products/specifications that fail to meet the minimum essential requirements shall be deemed non-responsive.
Shipping to be included in bid offer
Shipping Information DMA - Division of Facilities Management
100 Minuteman Pkwy Bldg 162 Frankfort KY 40601
Billing Information DMA - Division of Emergency Management
100 Minuteman Pkwy Bldg 110 Frankfort KY 40601
Document ID: RFB 758 2500000743 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2500000743 Final Emergency Alert Radio with Strobe Lights & Pillow Shaker
Total Pages: 4
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