Final_RFB_758_2300000654_1_SO_FORM.PDF
PDF 495 KB Posted
- Attached to
- Concealed Carry Deadly Weapons ID Cards
- Solicitation number
- RFB 758 2300000654 1
- Issued by
- Elliott County, Kentucky
About this file
This Request for Bid (RFB 758 2300000654) is issued by the Commonwealth of Kentucky for the procurement of Concealed Carry Deadly Weapons ID Cards. The solicitation seeks 200,000 units of white, 30 mil thickness, blank PVC cards measuring 3.375" x 2.125" with printable graphic quality on both sides. The cards must be compatible with the agency's Zebra Card ZXP Series 7 printer and safe for use with standard printer ribbons to avoid damage. The solicitation was issued on April 28, 2023, with a closing date of May 15, 2023, at 1:30 PM. Interested vendors should contact Keith Srutowski at 502-564-7007 for additional information. Delivery is required to the KSP CCDW Branch located at 1266 Louisville Road, Frankfort, Kentucky 40601.
The successful bidder will be required to submit ten samples for testing to ensure compatibility with the agency's printer before contract award. If sample cards cause damage to the printer or fail testing, the bid will be deemed non-responsive and the next highest-ranked bidder will be contacted for samples. Following contract award, the vendor assumes responsibility for replacing any box lots that damage the agency's printer, with unused cards returnable at the vendor's expense. Bidders proposing alternate brands or specifications must submit descriptive literature for equality verification; failure to do so may result in a non-responsive bid. Per FAP 110-10-04(p), bidders must pay all shipping costs for samples submitted for testing, with samples becoming Commonwealth property unless return is requested within 30 days of contract award.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B - Annual Affidavit and Other Affidavits.pdf | ||
| Attachment A RFB 758 2300000654 - 04-28-2023.pdf |
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Text version
Document ID: RFB 758 2300000654 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Concealed Carry Deadly Weapons ID Cards
Date Issued:
04/28/2023 Record Date:
04/27/2023
Solicitation Closes Date:
05/15/2023 Time:
13:30
Solicitation No:
RFB 758 2300000654
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2300000654 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Concealed Carry Deadly Weapons ID Cards 200000.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
08010 Badges, Buttons, Emblems, and ID Cards, Celluloid and Plasti
Extended Description Bodno Premium CR80 White, 30 mil. Graphic Quality PVC Cards or approved equal
Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly, and the successful bidder shall be required to deliver the brand/specification stated in the solicitation.
Specifications:
- White
- 30 MIL thickness
- Blank-No magnetic strips, no slots or holes
- Printable Graphic Quality
- Dimensions 3.375" x 2.125"
Nothing will be printed by the vendor. The cards shall be printable graphic quality cards, but the agency will do the printing in-house using a Zebra Card ZXP Series 7 printer. The cards shall be printable graphic quality cards on both sides. The agency does not use laminate, just a standard printer ribbon.
The agency has had issues in the past with cards cutting the printer ribbon. The offered card shall be safe for use with this type of printer.
Shipping included to:
KSP CCDW Branch 1266 Louisville Road Frankfort, KY 40601
The top-ranked bidder shall be contacted and asked to provide ten (10) samples of the cards offered so that the agency may ensure the offered cards will work in the printer without damage to the ribbon or any other part of the machine. If there are issues with the samples, the bid shall be deemed non-responsive and ineligible for contract award. The next highest ranked bidder shall then be asked to provide samples for testing. Requests for samples will continue until a card is found that works without issue in the agency's printer or all responsive bidders have been exhausted.
Bidders shall note that FAP 110-10-04 (p) applies to this procurement. This FAP states, "Comply with the Solicitation Instructions and requests regarding the submission of samples, and pay shipping costs for samples either sent to or returned from OPS. Samples shall become the property of the Commonwealth unless a bidder requests return within thirty (30) days after award of a contract. If not destroyed by testing, samples shall be returned at an offeror's request and expense, unless otherwise specified by the Solicitation."
After contract award, if the cards in any box lot cause damage to the agency's printer, the contracted vendor shall be responsible for replacing that box lot.
Unused cards from the rejected box lot can be returned to the vendor at the vendor's expense.
Shipping Information KSP Criminal ID & Records Branch
1266 Louisville Rd
Frankfort KY 40601
Billing Information KSP Criminal ID & Records Branch
1266 Louisville Rd
Frankfort KY 40601
Document ID: RFB 758 2300000654 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 4
2300000654 Concealed Carry Deadly Weapons ID Cards
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