Final_RFB_758_2300000187_1_SO_FORM.PDF
PDF 256 KB Posted
- Attached to
- Embroidery Machine
- Solicitation number
- RFB 758 2300000187 2
- Issued by
- Bath County, Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky's Finance and Administration Cabinet for the procurement of embroidery equipment. The solicitation, numbered RFB 758 2300000187, was issued on October 17, 2022, with a closing date of November 1, 2022, at 1:30 PM. The procurement includes two line items: one Melco EMT16X Embroidery Machine with a comprehensive equipment package including four machine carts, support tables, power cords, network cables, starter kits, various hoops, and training options; and one digitizing software package consisting of two DesignShop V11 professional version licenses, one MOS V11 FLEX+ license with USB delivery, and one-day installation service. The equipment is being procured for the Correctional Industries - LLCC facility located in LaGrange, Kentucky, with billing directed to Kentucky Correctional Industries in Frankfort.
The solicitation allows bidders to propose alternate brands or specifications provided they submit descriptive literature demonstrating equivalency; failure to provide sufficient documentation may result in a non-responsive bid designation. The equipment specifications require each machine head to operate independently or in unison, maintain sewing speeds of 1,200 to 1,500 stitches per minute, and feature a compact footprint suitable for the limited space available in the agency's embroidery department. Bidders must submit completed bid information with best pricing and delivery terms in accordance with the terms and conditions detailed in Attachment A. Online bidding is permitted, and inquiries regarding the solicitation should be directed to Keith Srutowski at 502-564-7007.
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Text version
Document ID: RFB 758 2300000187 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Embroidery Machine
Date Issued:
10/17/2022 Record Date:
10/17/2022
Solicitation Closes Date:
11/01/2022 Time:
13:30
Solicitation No:
RFB 758 2300000187
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2300000187 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Melco EMT16X Embroidery Machine 1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
79570 Sewing Machines and Accessories, Heavy Duty (Except Shoe Sti
Extended Description Embroidery Machine - Melco EMT16X or approved equal
Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brand/specification stated in the solicitation.
Minimum specifications: Equipment Package: (1) Melco EMT16X Embroidery Machine\ including 6-year limited warranty/tech support-4 head (part no.
34400-05)
(4) Machine Cart Assembly (part no. 34383),
(4) Machine Support Table (part no. 34416 ),
(4) AC Power Cord (part no. 291644-02),
(4) Ethernet Network Cable (part no. 010688-01),
(4) Madeira Starter Kit (part no. 33341-01), Hoops: (8) 12cm Round Hoops 4.72in (part no. 10217-01), (8) 15cm Round Hoops 5.90in (part no. 10216-01),
(8) 30x36 cm Hoop - Rectangular Plastic 11.75" x 14.25" (part no. 010942-02),
(4) Wide-Angle Cap Option (1-Driver & 2-Cap Frames) 270-Degree (part no. 34259),
(4) Mighty Hoop(TM) 5.5" x 5.5" (part no. 34843M),
(1) Bobbin Tension Gauge TM-1-ML (part no. 34746),
(1) USB to Ethernet Adapter (part no. 35372), Training Option: (1) Self paced online training (part no. 17377-SPOT)
Requirements of the offered machine include:
- Each head can sew independently of the others when needed
- All four heads can sew the same design simultaneously when needed
- Can be easily rearranged and moved due to limited space at the agency; each head can be placed in the room independently of each other, allowing for more efficient utilization of the limited space available in the agency's embroidery department.
- Can sew consistently at 1,200 to 1,500 spm (stitches per minute)
- Has a small footprint and does not take up an extensive amount of room
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Digitizing Software 1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
92019 Computer Digitizing Services
Extended Description Digitizing Software
Software upgrade: (2) DesignShop V11- professional version,
(1) MOS V11 FLEX+--USB delivery (part no. 35502USB) Installation: Install 1-day (part no. 17326) or approved equal.
Document ID: RFB 758 2300000187 Page: 3
Software offered must be compatible with machine offered.
Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brand/specification stated in the solicitation.
Shipping Information Correctional Industries - LLCC
1612 Dawkins Road
Lagrange KY 40032
Billing Information Kentucky Correctional Industries
1041 Leestown Rd.
Frankfort KY 40601
Document ID: RFB 758 2300000187 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2300000187 Embroidery Machine
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