Final_RFB_758_2200000544_1_SO_FORM.PDF
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- Solicitation number
- RFB 758 2200000544 1
- Issued by
- Rowan County, Kentucky
About this file
This is a Request for Bids (RFB) document issued by the Commonwealth of Kentucky for the procurement of animal feed products for the Minor Clark Fish Hatchery. The solicitation, numbered RFB 758 2200000544, was issued on March 22, 2022, with bids closing on April 5, 2022, at 1:30 PM. The Commonwealth seeks two line items: 44 tons of alfalfa meal meeting a minimum 17% protein specification with 0.5% added oil, and 44 tons of soybean meal with 44-48% protein content. Both products must be delivered in 50-pound bags on wooden pallets to the Minor Clark Fish Hatchery located at 120 Fish Hatchery Road, Morehead, Kentucky 40351. The soybean meal delivery is required by June 15, 2022. Delivery shall occur during normal receiving hours (Monday through Friday, 7:00 AM to 3:00 PM Eastern Time, excluding state holidays), and vendors must provide unloading services using equipment such as a floor jack, automatic unloader, or forklift to move products into a storage building.
Vendors must include all delivery costs in their pricing and provide complete invoices and packing lists with specified information upon delivery. The Commonwealth requires replacement of damaged or spoiled products within four business days of discovery. Vendors must maintain valid phone and fax contact information for the hatchery to utilize. The Commonwealth reserves the right to procure items on the open market if the vendor fails to meet specified delivery timelines unless the delay is determined to be beyond the vendor's control, with any cost differential to be charged to the vendor or deducted from future invoices. Billing shall be directed to the Kentucky Department of Fish & Wildlife Resources at its Frankfort office. Interested vendors should contact Keith Srutowski at 502-564-7007 for additional information.
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Text version
Document ID: RFB 758 2200000544 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Alfalfa and Soybean Meal for Minor Clark Hatchery
Date Issued:
03/22/2022 Record Date:
2022-03-22
Solicitation Closes Date:
4/5/22 Time:
13:30
Solicitation No:
RFB 758 2200000544
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2200000544 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Alfalfa Meal for Minor Clark 44.00000 TON
Comm Code Comm Description Manufacturer Model # Manuf Part #
32528 Fish Food
Extended Description
SPECIFICATIONS:
Alfalfa pellets must be a minimum of 17% protein Alfalfa pellets must have 0.5% oil added to dehydrated alfalfa pellets Alfalfa pellets must be delivered in 50 lb. bags to the Hatchery location.
Vendor must be able to accept phone calls or faxes from the Hatchery. Vendor must provide a valid phone number and/or fax number.
Price must include delivery which includes being unloaded into a storage building. Vendor must use a truck having a floor jack, automatic unloader, or small forklift on board for unloading meal from truck to Hatchery storage building.
Bags of alfalfa pellets must be contained on wooden pallets.
Delivery shall be made during normal receiving hours. Receiving hours for state agencies will be Monday through Friday, 7 AM to 3 PM, excluding state holidays.
Hatchery location:
Minor Clark Fish Hatchery (120 Fish Hatchery Rd, Morehead, KY 40351)
Delivery Ticket/Invoice:
An invoice/packing list will be provided and include at least the following:
1. Order Date
2. Agency Name and Ship To Address
3. Contract Number and Agency Order Number (if applicable)
4. Stock Number and Brief Description of Item
5. Quantity Delivered and Unit of Measure
6. Identification of Back Ordered Items
7. Availability Date of Back Order Items
Replacement of damaged and spoiled products must be processed and delivered within four (4) business days after discovery.
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Soybean Meal (44-48% protein) 50 lb paper bags - Minor Clark
44.00000 TON
Comm Code Comm Description Manufacturer Model # Manuf Part #
32576 Soybean Products
Extended Description
SPECIFICATIONS:
DELIVERY REQUIRED BY JUNE 15, 2022. Replacement of damaged and spoiled products must be processed and delivered within four (4) business days after discovery. The meal shall be delivered to the hatcheries in 50-pound paper bags on a wooden pallet. Delivery shall include unloading and moving the delivery to a storage facility. The delivery vehicle much be equipped with floor jack, automatic loader, forklift, etc. to unload at the storage facility's 4-foot high dock.
Hatchery location:
Document ID: RFB 758 2200000544 Page: 3
Minor Clark Fish Hatchery (120 Fish Hatchery Rd, Morehead, KY 40351)
Receiving hours for state agencies will be Monday - Friday, 7:00 AM ET to 3:00 PM ET unless otherwise stated on the order, excluding state holidays.
Upon delivery, the ordering agency shall receive an invoice/packing list with at minimum the following information:
1. Order date
2. Agency Name and ship to address
3. Contract number and agency order number
4. Stock number and brief description of item
5. Quantity delivered and unit of measure
6. Identification of back ordered items
7. Availability date of back order items. The Commonwealth reserves the right to purchase items not delivered by the vendor within the specified delivery times, unless it is determined that the delivery is beyond the control of the vendor, on the open market and the difference in cost shall be paid by the contract vendor. The agency may bill the vendor for the additional cost or it may be deducted for the vendors next invoice issued to the agency.
Shipping Information Minor Clark Fish Hatchery
120 Fish Hatchery Road
Morehead KY 40351
Billing Information Kentucky Department of Fish & Wildlife Resources Kentucky Department of Fish & Wildlife Resources #1 Sportsman's Lane
Frankfort KY 40601
Document ID: RFB 758 2200000544 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2200000544 Alfalfa and Soybean Meal for Minor Clark Hatchery
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