Final_RFB_758_2200000318_1_SO_FORM.PDF
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- Attached to
- Embroidery Machine & Digitizing Software
- Solicitation number
- RFB 758 2200000318 1
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) solicitation issued by the Commonwealth of Kentucky for the procurement of an embroidery machine and digitizing software. The solicitation, numbered RFB 758 2200000318, was issued on December 6, 2021, with a closing date of December 21, 2021, at 1:30 PM. The procurement consists of two line items: one Ricoma CHT2 1504 W 4-head embroidery machine (or equivalent) and one Chroma Luxe digitizing software (or equivalent). The embroidery machine is specified as a 15-needle, 4-head commercial unit with a maximum speed of 1,000 SPM and maximum embroidery area of 19.7" x 17.7", including a heavy-duty stand, hoop kits, cap attachments, tool kit, embroidery starter kit, and three months of Hoopmade subscription service. The digitizing software must be compatible with the embroidery machine and include functions for converting stitch types, creating 3D visualizations, and processing raster images to embroidery designs. The procurement specifies that the quoted price must include installation, hands-on training, crating, shipping, and handling charges. Bidders proposing alternate brands or specifications are required to submit descriptive literature for equality verification; failure to do so may result in a non-responsive bid determination.
The solicitation allows for bidder submission electronically or by signature, with instructions contained in Attachment A (Terms and Conditions). Bids must be submitted to the Bid Receiving location, with inquiries directed to Kyle Collins at 502-564-6521. Delivery is to be made to Correctional Industries – LLCC at 1612 Dawkins Road, Lagrange, Kentucky 40032, with billing directed to Kentucky Correctional Industries at 1041 Leestown Road, Frankfort, Kentucky 40601. The solicitation does not specify individual unit costs or total contract amounts on the face sheet, nor does it include information regarding set-asides, incumbent contractors, award timelines, or contract term duration. Online bidding is permitted for this solicitation.
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Text version
Document ID: RFB 758 2200000318 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Embroidery Machine & Digitizing Software
Date Issued:
12/06/2021 Record Date:
2021-12-06
Solicitation Closes Date:
12/21/21 Time:
13:30
Solicitation No:
RFB 758 2200000318
Online Bidding Prohibited: No For Information Call:
Kyle Collins 502-564-6521
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2200000318 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Embroidery Machine 1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
79570 Sewing Machines and Accessories, Heavy Duty (Except Shoe Sti
Extended Description Ricoma CHT2 1504 W 4 head Embroidery Machine or equivalent.
15 Needle, 4 Head wide commercial embroidery machine suitable for Flat, Cap and Tubular Embroidery. Maximum Speed of 1000 SPM, Maximum Embroidery Area of 19.7"x17.7". High-Definition True -Color 10.4" LCD Touch Screen.
Includes:
Heavy Duty Stand with wheels for easy mobility.
Hoop Kit - 2 of each per head - 3.5", 5", 6", 9" 12"x12" and 15"x15".
Table included to embroidery on flats.
Cap Attachments - 1 Cap Driver, 2 Cap Frames per head.
Cap Station - 1 Snap-in/Snap-out Cap Changing Device for easy hooping.
Tool Kit - Parts and Tools for machine adjustments and maintenance.
Embroidery Starter Kit including samples of backing, foam, thread, and bobbins.
Otto Cap samples.
Hoopmade Subscription - 3 months to Hoopmade embroidery design library (Master Bundle) Hoopmade Subscription or equivalent included with purchase for new techniques and machine updates if available.
Cost includes Installation and Hands on Training of Embroidery Machine.
Crating, Shipping and Handling Charges included in price.
Bidders who propose alternate brands/specifications should attach descriptive literature to their response so that the equality can be verified. Failure to include sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brands/specifications stated in the solicitation.
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Digitizing Software 1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
92019 Computer Digitizing Services
Extended Description Chroma Luxe Digitizing Software or equivalent.
Digitizing software must be compatible with embroidery machine, allowing users to create customizable and detailed designs. Functions include converting stitch types, converting stitch design to outline designs, 3D visualization in 2D and photorealistic mode, converting raster images to embroidery or cross stitches, and test effects such as lettering with automatic, adjustable kerning.
Bidders who propose alternate brands/specifications should attach descriptive literature to their response so that the equality can be verified. Failure to include sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brands/specifications stated in the solicitation.
Document ID: RFB 758 2200000318 Page: 3
Shipping Information Correctional Industries - LLCC
1612 Dawkins Road
Lagrange KY 40032
Billing Information Kentucky Correctional Industries
1041 Leestown Rd.
Frankfort KY 40601
Document ID: RFB 758 2200000318 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2200000318 Embroidery Machine & Digitizing Software
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