Final_RFB_758_1900000550_1_SO_FORM.PDF
PDF 248 KB Posted
- Attached to
- Steel Shelving
- Solicitation number
- RFB 758 1900000550 1
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky for steel shelving to be supplied to the Kentucky Department for Libraries and Archives (KDLA) State Records Center in Frankfort, Kentucky. The solicitation seeks 152 units of steel shelving, with each unit standing 15 shelves high, along with all associated components including 2,280 shelves, 624 side braces, 304 back braces, 108 beaded posts, 304 L-shaped posts, 2,280 sets of clips (9,120 individual clips), and 8 column protectors. The shelving must be Republic Steel Shelving or a comparable substitute that is interchangeable with the currently installed shelving and capable of holding a minimum of 210 pounds. Vendors are required to conduct a mandatory site visit prior to bid submission and must submit the completed Attachment C Site Visit Validation Form with their bid. The solicitation closed on April 11, 2019, at 1:30 p.m. Eastern Time, with all bids submitted electronically.
The vendor must assume all costs for materials, labor, transportation, assembly, and installation to manufacturer specifications, with delivery and installation coordinated through Ms. Cathrine Giles at KDLA. The vendor must contact KDLA staff at least three business days in advance of delivery to coordinate scheduling and ensure site availability. The vendor is responsible for calculating and shipping the correct quantity and type of all components, with no substitutions of side braces for back braces or vice versa permitted. Any unused materials will remain as property of KDLA. Bidding is prohibited online, and all bids must include a signed solicitation face, completed bid information, and acknowledgment of Attachment A Terms and Conditions. The submission is evaluated on a lump sum basis, with pricing submitted on the bid form provided.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT C - Site Visit Validation Form.pdf | ||
| ATTACHMENT A - RFB 758 1900000479.pdf | ||
| Attachment B - Annual Affidavit and Other Affidavits.docx | DOCX document |
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Text version
Document ID: RFB 758 1900000550 Page: 1 of 4
Commonwealth of Kentucky
SOLICITATION
Addenda: No Addenda #:
TITLE: Steel Shelving
Date Issued:
3/27/19 Record Date:
2019-03-26
Solicitation Closes Date:
4/11/19 Time:
13:30
Solicitation No:
RFB 758 1900000550
Online Bidding Prohibited: Yes
For Information Call:
Barry Stigers 502-564-6523
Bid Receiving Location:
Finance - Office of Procurement Services Bid Clerk 702 Capitol Ave, Capitol Annex Room 095
Frankfort KY 40601
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 1900000550 Page: 2 of 4
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Steel Shelving 152.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
42580 Shelving, Metal (Not Library or Shop)
Extended Description Republic Steel Shelving or a comparable substitute. Republic Steel Shelving is currently being used. Quoted comparable substitutes must be inter-changeable with current shelving. Must hold at a minimum of 210 pounds.
DELIVERY TO SITE AND ASSEMBLY / INSTALLATION INSTRUCTIONS
Vendor shall visit the site prior to providing materials to verify the needed quantity.
Vendor shall assume all costs, provide all materials and labor to transport, assemble and install shelving to manufacturer's specifications on site.
Any unused materials will remain on site as property of KDLA.
Delivery and installation is to be coordinated with Ms. Cathrine Giles, by phone at 502-564-1702, and by e-mail at cathrine.giles@ky.gov. Vendors shall schedule a site visit only and questions are not permitted. Per section 31 of Attachment A - Terms and Conditions, questions shall be submitted to the Commonwealth Buyer. For violation of this provision, the Commonwealth shall reserve the right to disqualify the bid/proposal. Vendors must also bring Attachment C Site Visit Validation Form for the site visit and submit the completed form with their bid solicitation.
Shelving is to be delivered and installed at one location in the City of Frankfort, as specified below.
The Vendor or the Vendor's freight handler, without fail, will contact Ms. Giles three or more days in advance of the delivery, via e-mail and telephone, to ensure that KDLA staff is available and on site to facilitate vendor's unloading, assembly, and installation of the shelving.
The Vendor will ensure that it has calculated and shipped the correct number of specific parts (shelves, side braces, back braces, posts, and clips) for this installation, as detailed below. In installation, side braces will not be substituted for back braces, and back braces will not be substituted for side braces.
Instead, the correct brace will be used in the appropriate place, and the Vendor will ensure that it has calculated and shipped a sufficient quantity of the appropriate braces and all other parts so that this is accomplished, without any substitutions.
The Vendor will ensure that it has shipped the correct number of clips to support the shelves on the steel posts. This number is specified below.
The following units will be delivered to:
Kentucky Department for Libraries and Archives (KDLA) State Records Center Contact: Cathrine Giles, State Records Branch, KDLA 1425 Leestown Road Frankfort, KY 40601
152 UNITS, 15 SHELVES HIGH EACH
2280 SHELVES
624 SIDE BRACES
304 BACK BRACES
108 BEADED POSTS
304 L-SHAPED POSTS
2280 SETS OF CLIPS, FOR A TOTAL NUMBER OF 9120 CLIPS
8 COLUMN PROTECTORS
Lump Sum: $______________________
Document ID: RFB 758 1900000550 Page: 3 of 4
Shipping Information KY Department for Libraries and Archives
300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Billing Information KY Department for Libraries and Archives Roger Holden 300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Document ID: RFB 758 1900000550 Page: 4 of 4
Submission Checklist
The following items will be required to be submitted with bid:
Item The face of the solicitation must be signed Bid Information-Completed
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 4
1900000550 Steel Shelving of 5
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