ATTACHMENT C - Site Visit Validation Form.pdf
PDF 249 KB Posted
- Attached to
- Steel Shelving
- Solicitation number
- RFB 758 1900000550 1
- Issued by
- Elliott County, Kentucky
About this file
This is a Site Visit Validation Form attachment from the Kentucky Department of Library & Archives (KDLA) for a state contract opportunity. The document establishes mandatory requirements for bidder site inspections prior to bid submission. All bidders or their designated representatives must physically inspect the facility where services will be performed to assess general and local conditions that may affect contract performance costs. Bidders are required to contact the building manager or designee identified in the Extended Description to schedule a site visit. Upon completion of the facility tour, the authorized KDLA representative must sign and date the validation form, which must be submitted with the bid response for consideration. The form requires signatures and printed names from both the authorized KDLA facility representative and the company representative who toured the facility, along with the company name and date of the visit.
Failure to complete the site visit, obtain the required KDLA representative signature, or submit the signed form with the bid response will result in disqualification of the bid. Bidders are prohibited from disclosing any pricing information to agency representatives during the site visit; violation of this requirement renders the bid non-responsive. Bidders bear responsibility for verifying the actual square footage of the location. The document explicitly states that failure to inspect the site does not constitute grounds for claims after contract award, establishing that site inspection is a bidder's obligation to inform their pricing and performance assumptions.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B - Annual Affidavit and Other Affidavits.docx | DOCX document | |
| ATTACHMENT A - RFB 758 1900000479.pdf | ||
| Final_RFB_758_1900000550_1_SO_FORM.PDF |
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Text version
Attachment C
Site Visit:
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract. As verification of site visitation, each bidder, or his/her designated employee, shall be required to detach the Site Visit
Validation Form from the remainder of the Solicitation Packet and obtain the signature of an authorized KDLA representative for the facility where services are to be performed. This form and the KDLA representative’s signature shall be submitted with the bid. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with these requirements shall render the bid non-responsive. Failure to tour the facility or obtain the appropriate signature shall result in the disqualification of the bid response.
It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit Validation Form
BIDDERS SHALL RETURN THIS FORM WITH BID TO BE CONSIDERED FOR AWARD
Contact the building manager or designee identified in the Extended Description to make arrangements for a site visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit.
Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract, to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award.
Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Address Line 1
Address Line 2
City
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized Kentucky Department of Library & Archives Representative (Required)
_______________________________________ Date________
Printed Name (Required) _______________________________
Company Name (Required) _____________________________
Signature of Company Representative Touring Facility (Required)
__________________________________________ Date ______
Printed Name (Required) ________________________________
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