Final_RFB_605_2700000210_1_SO_FORM.PDF

Document ID: RFB 605 2700000210 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Eq Rental Offset Drill w/Operator D-9 - Federal

Date Issued:

11/04/2026 Record Date:

11/04/2026

Solicitation Closes Date:

11/25/2026 Time:

13:30

Solicitation No:

RFB 605 2700000210

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000210 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 FHWA - Offset Drill with Operator - GROUP

3000.00000 LFT

Comm Code Comm Description Manufacturer Model # Manuf Part #

97566 Road and Highway Equipment (Not Otherwise Classified) Rental

Extended Description *See Specifications Section 1.00

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 FHWA - Traffic Control Vendor Supplied -

GROUP 1

500.00000 MNHR

Vendor supplied traffic control for drilled railroad rail drilling operation; Vendor shall provide flagging when requested. If Department provides traffic control, the flagging line item will not be included on the individual Delivery Order for Offset Drill with Operator. Item includes the appropriate number of flaggers for traffic control on the worksite. Each flagger will be paid at the hourly rate. With permission from the Engineer, the vendor may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD or as directed by the Engineer. Vendor must also place and maintain appropriate work zone signing, flagger signs, flagger paddles, etc. in accordance with the MUTCD or as directed by the Engineer.

Flagmen are required to wear appropriate safety equipment and must stay in constant communication with one another. Flaggers must work in accordance with Kentucky Dept of Highways Standard Drawings, in accordance with the MUTCD, and comply with Section 112 of the current Standard Specifications for Road and Bridge Construction at all times. Lane closures will only be permitted during daytime hours unless approved by the engineer.

Payment will be made for the total number of man-hours worked for supplied traffic control each day. If vendor supplies portable traffic signals, payment by the man-hour will be based on number of man-hours flaggers would have been utilized instead of portable signals.

Document ID: RFB 605 2700000210 Page: 3

3 FHWA - Vendor Furnished Rail Road Steel -

1500.00000 LFT

Vendor to provide used railroad rail. To be completed as stated in the extended description line 1 with the vendor providing the necessary used railroad rail. Use recycled (used) railroad rails classified with a nominal weight of 130 lb/yd (pounds per yard) size or greater. Use only visibly straight recycled rails with no splices. The Engineer will verify rail nominal weights (manufacturer's stamp with lb/yd, date, etc.). Provide certification for nominal weight if the manufacturer's stamp is unidentifiable.

4 FHWA - Cribbing Dept Furnish - GROUP 1 3000.00000 SQFT

Vendor to install cribbing at slide location as directed by the Engineer. Extend wall cribbing 2 feet to 16 feet as directed by Engineer below the existing ground line. If bedded rock is encountered, install the cribbing to the bedded rock only. The engineer will direct changes if necessary to the procedure.

Vendor to furnish all labor and equipment to deliver and install wall cribbing on the recycled (used) railroad rail piling. Wall cribbing shall be lapped, bolted, and attached solid to the drilled railroad rails. Use wall cribbing: recycled (used) steel "w" beam guardrail shall be supplied by the KY Dept. of Transportation. Bolts, tie wire, welding, etc. needed to make the cribbing panels and attach to the drilled railroad rails will be furnished by the vendor.

The Vendor is responsible for picking up the (used) steel "W" beam guardrail at the local county Maintenance garage. Any unused (used) steel "W" beam guardrail shall be returned to the maintenance garage by the vendor.

5 FHWA - Excavation - GROUP 1 3000.00000 CUYD

Perform excavation as the slide repair dictates or as directed by the Engineer. Excavate each slide repair area to provide a platform for drilling the used railroad rails, if necessary. Excavate material as directed by the engineer wide enough to place cribbing and enough area for granular backfill. Equipment shall be capable of excavating a vertical trench to install cribbing up to 16 feet in depth from the roadway elevation. Method of excavation shall limit the damage or removal of the existing roadway pavement as much as possible. Excavating equipment bucket size and width shall be adjusted as directed by the engineer to achieve the excavation without damaging the pavement, utilities, drill steel, etc. Do not use excavated material from the site as fill material. If directed by the Engineer, additional excavation may be required to remove slide material from the roadway in order to maintain traffic or to eliminate the pavement break for future asphalt paving. Unless directed by the Engineer, excess excavation may be wasted at sites on the right-of-way, only if approved by the Engineer. Material may not be wasted in flood prone areas or in streams. If the Engineer deems no suitable sites are available within the right-of-way, the contractor will be required to waste excess material off the right-of-way at sites obtained by the contractor at no cost to the KY Dept. of Transportation. Excavation will be paid by field measurement.

Document ID: RFB 605 2700000210 Page: 4

6 FHWA - Backfill - GROUP 1 3000.00000 CUYD

Vendor to furnish backfill material. Place Geotextile fabric as directed by the engineer, the geotextile fabric shall be lapped as outlined by the manufacture recommendations and Kentucky Standard Specifications. The geotextile fabric shall wrap the granular backfill to provide separation from all earth embankment. Construct granular embankment behind railroad rails, cribbing and on slope, as per Section 206 of the Kentucky Standard Specifications for Road and Bridge Construction, Current Edition. Backfill material shall be placed and compacted to eliminate voids. Construct embankment up to the approximate existing pavement elevation. Use the following backfill materials: Kentucky aggregate gradation no. 2's / 23's or larger to the bottom of pavement elevation and place DGA Base from the bottom of the pavement elevation to the top of the existing pavement separated with Geotextile fabric as directed by the engineer. Backfill material shall meet requirements of Section 805 of the Kentucky Standard Specifications for Road and Bridge Construction, Current Edition. Backfill material delivered to the project, will only be accepted with a certified weigh ticket. A conversion factor of 1.3 tons per cubic yard will be used to pay for all gradations of aggregate Backfill material delivered to the project. The Engineer will use visual inspection and/or material testing, as applicable to determine acceptability. Geotextile fabric shall be provided by the vendor. Vendor to furnish backfill material and labor to install geotextile fabric.

7 FHWA - Laborer - GROUP 1 250.00000 MNHR

Vendor furnished laborer to trim tree limbs, extend Department furnished culvert pipe through crib wall, and taking down guardrail and stacking for the Department to pick up. The Department will be responsible for picking guardrail up and delivering to maintenance facility.

8 FHWA - Bucket Truck with Operator -

250.00000 HOUR

Vendor furnished bucket truck with operator capable of clearing tree limbs for a 40 feet drill mast. Vendor operator must be properly trained for the bucket truck operations and wear the appropriate safety equipment.

Document ID: RFB 605 2700000210 Page: 5

9 FHWA - Vendor Furnished Filter Fabric -

3000.00000 SQYD

Vendor is to furnish and Install TY IV filter fabric for separation of the Backfill Material and Roadway Material. Payment per SQYD will include all labor, materials, and incidentals necessary to correctly install filter fabric in the slide area.

10 FHWA - Cribbing-Vendor Furnish & Install -

3000.00000 SQFT

Vendor to furnish and install cribbing at slide location as directed by the Engineer. Vendor furnished cribbing must be galvanized guardrail, reinforced concrete panels, or equivalent material as approved by the engineer. The cribbing material must be corrosion resistant and be capable of holding backfill material across a span of 3 to 4 feet. Extend wall cribbing 2 feet to 16 feet as directed by Engineer below the existing ground line. If bedded rock is encountered, install the cribbing to the bedded rock only. The engineer will direct changes if necessary to the procedure. Vendor to furnish all labor and equipment to deliver and install wall cribbing on the recycled (used) railroad rail piling. Wall cribbing shall be lapped, bolted, and attached solid to the drilled railroad rails. Bolts, tie wire, welding, etc. needed to make the cribbing panels and attaching to the drilled railroad rails will be furnished by the vendor.

11 FHWA - Cribbing Material Vendor Furnished

- GROUP 1

400.00000 SQFT

Vendor furnished cribbing material must be galvanized guardrail. The guardrail shall be delivered and paid in 12.5 LF sections. 25 LF guardrail sections will be considered / accepted upon the engineer's approval. The guardrail material must be corrosion resistant, hole punched as shown for standard guardrail installation, and straight.

KYTC will unload the material.

Minimum order of 5,625 Sq. Ft.

MODIFIED ROTARY DRILL WITH OPERATOR(S).

DRILL TO BE TRUCK MOUNTED AND CAPABILITY OF DRILLING 7" TO 10" DIAMETER HOLES 40 FEET INTO SOIL AND ROCK.

ROTARY DRILL MUST HAVE CAPACITY OF DRILLING OFFSET A MINIMUM OF FIVE (5) FEET FROM THE EDGE OF THE TIRE TO THE CENTER OF THE HOLES, DRILLING FROM EITHER SIDE OF THE CARRIER AND ON A 15% SLOPE. MAST JIB SHALL BE ABLE TO LIFT AND DROP INTO THE HOLES, STEEL RAILROAD RAILS UP TO 40 FEET IN LENGTH AND WEIGHING UP TO 2,000 POUNDS. DRILL SHALL HAVE A MINIMUM 150 H.P. MOTOR AND AT LEAST A 300 CFM COMPRESSOR CAPABLE OF 16,000 POUNDS OF PULL DOWN

PRESSURE.

PAYMENT WILL BE MADE ON THE PART OF THE RAIL THAT IS SATISFACTORILY PLACE BELOW GROUND LEVEL. NO PAYMENT

Document ID: RFB 605 2700000210 Page: 6

WILL BE MADE FOR THE PART OF THE RAIL EXTENDING ABOVE THE HOLE.

CONTRACTOR IS RESPONSIBLE FOR CUTTING ANY RAILROAD STEEL THAT IS NOT FLUSH WITH THE ESTIMATED FINISHED SHOULDER AFTER BEING DROPPED INTO DRILLED HOLES. CONTRACTOR MUST BE ABLE TO DRILL AND INSTALL 800 FT OF RAILROAD STEEL PER 8 HOUR WORKDAY. LEEWAY WILL BE GIVEN FOR WEATHER AND UNFORSEEN CIRCUMSTANCES AT THE

DEPARTMENTS DISCRETION.

THE TRANSPORTATION CABINET SHALL PROVIDE RAILROAD RAILS, MAKE NECESSARY SITE PREPARATION AND FURNISH

NECESSARY TRAFFIC CONTROL.

12 FHWA-Offset Drill w/Oprtr-Dept furnish Railroad Rail-GROUP 2

500.00000 LNFT

MODIFIED ROTARY DRILL WITH OPERATOR(S).

DRILL TO BE TRUCK MOUNTED AND CAPABILITY OF DRILLING 7" TO 10" DIAMETER HOLES 40 FEET INTO SOIL AND ROCK.

ROTARY DRILL MUST HAVE CAPACITY OF DRILLING OFFSET A MINIMUM OF FIVE (5) FEET FROM THE EDGE OF THE TIRE TO THE CENTER OF THE HOLES, DRILLING FROM EITHER SIDE OF THE CARRIER AND ON A 15% SLOPE. MAST JIB SHALL BE ABLE TO LIFT AND DROP INTO THE HOLES, STEEL RAILROAD RAILS UP TO 40 FEET IN LENGTH AND WEIGHING UP TO 2,000 POUNDS. DRILL SHALL HAVE A MINIMUM 150 H.P. MOTOR AND AT LEAST A 300 CFM COMPRESSOR CAPABLE OF 16,000 POUNDS OF PULL DOWN

PRESSURE.

PAYMENT WILL BE MADE ON THE PART OF THE RAIL THAT IS SATISFACTORILY PLACE BELOW GROUND LEVEL. NO PAYMENT

WILL BE MADE FOR THE PART OF THE RAIL EXTENDING ABOVE THE HOLE.

CONTRACTOR IS RESPONSIBLE FOR CUTTING ANY RAILROAD STEEL THAT IS NOT FLUSH WITH THE ESTIMATED FINISHED SHOULDER AFTER BEING DROPPED INTO DRILLED HOLES. CONTRACTOR MUST BE ABLE TO DRILL AND INSTALL 800 FT OF RAILROAD STEEL PER 8 HOUR WORKDAY. LEEWAY WILL BE GIVEN FOR WEATHER AND UNFORSEEN CIRCUMSTANCES AT THE

DEPARTMENTS DISCRETION.

THE TRANSPORTATION CABINET SHALL PROVIDE RAILROAD RAILS, MAKE NECESSARY SITE PREPARATION AND FURNISH

NECESSARY TRAFFIC CONTROL.

13 FHWA-Offset Drill w/Oprtr-Vendor furnish Railroad Rail-GRP 2

500.00000 LNFT

Vendor to provide used railroad rail. This includes drilling the hole, providing and placing the rail.

Use only visibly straight recycled rails with no splices. The Engineer will verify rail nominal weights (manufacturer's stamp with lb/yd, date, etc.).

Provide certification for nominal weight if the manufacturer's stamp is unidentifiable.

This line item shall be used for all work paid using FEDERAL funds.

MODIFIED ROTARY DRILL WITH OPERATOR(S).

DRILL TO BE TRUCK MOUNTED AND CAPABILITY OF DRILLING 7" TO 10" DIAMETER HOLES 40 FEET INTO SOIL AND ROCK.

ROTARY DRILL MUST HAVE CAPACITY OF DRILLING OFFSET A MINIMUM OF FIVE (5) FEET FROM THE EDGE OF THE TIRE TO THE CENTER OF THE HOLES, DRILLING FROM EITHER SIDE OF THE CARRIER AND ON A 15% SLOPE. MAST JIB SHALL BE ABLE TO LIFT AND DROP INTO THE HOLES, STEEL RAILROAD RAILS UP TO 40 FEET IN LENGTH AND WEIGHING UP TO 2,000 POUNDS. DRILL SHALL HAVE A MINIMUM 150 H.P. MOTOR AND AT LEAST A 300 CFM COMPRESSOR CAPABLE OF 16,000 POUNDS OF PULL DOWN

Document ID: RFB 605 2700000210 Page: 7

PRESSURE.

PAYMENT WILL BE MADE ON THE PART OF THE RAIL THAT IS SATISFACTORILY PLACE BELOW GROUND LEVEL. NO PAYMENT

WILL BE MADE FOR THE PART OF THE RAIL EXTENDING ABOVE THE HOLE.

CONTRACTOR IS RESPONSIBLE FOR CUTTING ANY RAILROAD STEEL THAT IS NOT FLUSH WITH THE ESTIMATED FINISHED SHOULDER AFTER BEING DROPPED INTO DRILLED HOLES. CONTRACTOR MUST BE ABLE TO DRILL AND INSTALL 800 FT OF RAILROAD STEEL PER 8 HOUR WORKDAY. LEEWAY WILL BE GIVEN FOR WEATHER AND UNFORSEEN CIRCUMSTANCES AT THE

DEPARTMENTS DISCRETION.

THE TRANSPORTATION CABINET MAKE NECESSARY SITE PREPARATION AND FURNISH NECESSARY TRAFFIC CONTROL.

Shipping Information Various Shipping

See Extended Description

Various KY

Billing Information KYTC District 9 - Flemingsburg District Office

822 Elizaville Rd PO Box 347 Flemingsburg KY 41041

Document ID: RFB 605 2700000210 Page: 8

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest bid receives the maximum score.

100 Points

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and

Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

Document Phase Document Description Page 9

2700000210 Final Eq Rental Offset Drill w/Operator D-9 - Federal Total Pages: 45 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ CERTIFICATE OF INSURANCE (See Section 1.01)

_____ NON-COLLUSION CERTIFICATION (Section 1.02 E)

_____ BUY AMERICA/BABA (Section 1.02 F)

_____ DBE CERTIFICATION (Section 1.02 G)

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

_____ OTHER REQUIRED DOCUMENTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

This solicitation and the resulting contract(s) are considered Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracting, therefore will meet all requirements of subpart F of 23 CFR Part 635.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

Except as provided herein, all requirements shall conform to the Kentucky Transportation Cabinet’s 2026 Standard Specifications for Road and Bridge Construction. Section references are to the Standard Specifications. The term “Vendor” as applied to this contract shall be understood to be synonymous with the term “Contractor” as applied to the Standard Specifications.

A link to the Standard Specifications can be found at:

http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

Award will be based on evaluation by group.

Vendors are not required to bid all groups however shall bid all lines within a group to be considered for award.

Group 1 – lines 1-11

Group 2 – lines 12-13

The Kentucky Transportation Cabinet (KYTC) reserves the right to award multiple contracts from this RFB. Awards will be made to those bidders who have met the requirements of the bid, achieved the best scores, and will meet the statewide needs of the Cabinet.

Document Phase Document Description Page 10

2700000210 Final Eq Rental Offset Drill w/Operator D-9 - Federal Total Pages: 45 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

FHWA - Offset Drill with Operator - GROUP 1

Furnish two (2) modified rotary drill, truck or track mounted; with operator(s) to drill 9-5/8 inch minimum diameter holes in soil and rock; To install Department Furnished or Vendor Furnished Railroad steel up to forty (40) feet in length and weighing 130 Lbs. per linear yard minimum. The length of railroad steel placed shall range from a minimum of 8 feet to a maximum of 40 feet as directed by the engineer. Drill must have rigging and cable to lift entire lengths of rail and place and seat in the bottom of drilled holes. Drill must be capable of drilling and installing the railroad rails in a double row arrangement in a minimum of 3 foot center to center spacing between the rows and between the rails. Upon receipt of a delivery order, the Vendor shall schedule an onsite project meeting with the engineer to discuss the project limits, expectations, required shoulder off-set, railroad rail alignment, etc. and to determine if the Department needs to remove overhead obstructions for the drilling equipment. Vendor must be capable of drilling steel at the proposed alignment established by the Engineer and of a consistent alignment conducive to attachment of cribbing. Drill must be cable of drilling though embankment material and into bedded rock as directed by the Engineer.

Vendor must install rails into drilled holes, and must seat rail in the bottom of drill holes to provide firm bearing in the bottom of drilled holes. Drill rig must be configured to offset drill; Drill must reach out (offset) a minimum of 8 (eight) feet from side of drill carrier vehicle to center of drilled hole. Drill rig configuration should minimize protruding into opposing lane of traffic, allowing opposite lane of traffic to remain open as much as possible. Drilling operations shall not stop traffic continuously for longer than 15 minutes without the express permission of the Engineer. The Vendor may request to place granular material suitable for traffic on the shoulder of the roadway or in the ditch to facilitate traffic at the vendor’s own expense and with the permission of the engineer. Positive drainage along the roadway shall be maintained at all times. Any material placed by the vendor for the maintenance of traffic shall be removed by the vendor prior to leaving the project or a penalty of $500.00 per day will be accessed for each day the additional material is not removed. Drill rig must be capable of drilling from either side of carrier. Drill rig must be dependable, safe, and in good working order. “Vendor must abide by Air Quality Requirements outlined in 401 KAR 63:010, fugitive emission regulations” and OSHA's requirement for Workers Protection from Exposure to Respirable Crystalline Silica.

Vendor must supply the operator for the drill truck and supply any site support labor, and miscellaneous support equipment and supplies including acetylene blow torches (or equivalent), chains, hooks, cables etc. Site support labor and equipment includes flame cutting a lifting eye in the end of the rails if needed, attaching chains and cables to railroad rails for pulling with the drill rig. Site support labor and equipment includes cutting off the railroad rails after installation two (2) inches below proposed finished roadway grade established by the Department.

Unless vendor supplied railroad steel is used, the Department is responsible for furnishing, delivering, and unloading individual railroad rails up to forty (40) feet in length to the project site. Unless Vendor Supplied traffic control is used, the Department will provide traffic control and flagging on the worksite. Department may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD. Department will also place and maintain appropriate work zone signing, flagging signs, flagger paddles, etc. in accordance with the MUTCD, unless Vendor Supplied Traffic Control is utilized.

Vendor is required to maintain a minimum production rate of six hundred (600) LF of installed railroad rails per 10 hour work day, normally 7:30 AM to 5:30 PM. Production rate will be not be required on days of adverse weather or unforeseen circumstances at the Departments Discretion. If Vendor breaks down, he may cancel work for the day. In the event that a drill breaks down in the roadway, the vendor will be responsible to provide traffic control until the drill has been safely removed from the roadway. If daily production rate is not met, Liquidated Damages may be assessed in the amount of $500 per day. Liquidated Damages charged are deducted to compensate Department for furnished traffic control and site labor when minimum production rates are not met.

Payment for drilling will be for the field measured length of railroad rails installed, measured from elevation drilling begins in soil or rock at ground line to installed bottom of railroad rail elevation. Each piece of steel must be measured and marked with total length prior to installation, and the amount protruding above original ground will be subtracted from the total length to establish the lineal foot payment for each hole drilled. Vendor is responsible for cutting off installed rail 2 inches below proposed finish roadway grade established by the Department. The Department will be responsible for removing all cut-off pieces of Department Furnished railroad rail from project site and delivering to the State Highway Maintenance Facility in that county. Vendor is responsible for removing all unused cut off pieces of railroad rail from the project vendor supplied rail.

Unless Vendor supplies railroad rails, The Department is responsible for delivering railroad rails to within 500 feet of project site. The vendor is responsible for moving the Department’s furnished railroad rails to the drilling equipment

Document Phase Document Description Page 11 once it is delivered to the project site. The Department is responsible for site preparation, cribbing, cabling and backfill unless these items are vendor supplied as indicated by the delivery order. Payment for drill rig, operator, and site support labor, tools, and equipment is to be included in the per linear foot price for drilled railroad rails.

The equipment and the operator will be under the supervision and subject to the orders of the Transportation Cabinet, who shall direct the time and place for the use of such equipment.

Response Time

This contract has the potential for multiple deliver orders be issued at one time, in the event that multiple delivery orders are issued simultaneously, the vendor shall respond within the response time and shall work continuously until all official Delivery Orders have been completed. The Vendor agrees that when response is not made within the contracted due date or if delivery orders have not all been completed, one percent (1%) per day shall be deducted from the Vendor’s invoice for each day the Vendor fails to meet the contracted delivery date.

FHWA - Traffic Control Vendor Supplied - GROUP 1

• Vendor supplied traffic control for drilled railroad rail drilling operation; Vendor shall provide flagging when requested. If Department provides traffic control, the flagging line item will not be included on the individual Delivery Order for Offset Drill with Operator. Item includes the appropriate number of flaggers for traffic control on the worksite. Each flagger will be paid at the hourly rate. With permission from the Engineer, the vendor may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD or as directed by the Engineer. Vendor must also place and maintain appropriate work zone signing, flagger signs, flagger paddles, etc. in accordance with the MUTCD or as directed by the Engineer. Flagmen are required to wear appropriate safety equipment and must stay in constant communication with one another. Flaggers must work in accordance with Kentucky Dept of Highways Standard Drawings, in accordance with the MUTCD, and comply with Section 112 of the current Standard Specifications for Road and Bridge Construction at all times. Lane closures will only be permitted during daytime hours unless approved by the engineer. Payment will be made for the total number of man-hours worked for supplied traffic control each day. If vendor supplies portable traffic signals, payment by the man-hour will be based on number of man-hours flaggers would have been utilized instead of portable signals.

FHWA - Vendor Furnished Railroad Steel - GROUP 1

• Vendor to provide used railroad rail. To be completed as stated in the extended description line 1 with the vendor providing the necessary used railroad rail. Use recycled (used) railroad rails classified with a nominal weight of 130 lb./yd (pounds per yard) size or greater. Use only visibly straight recycled rails with no splices. The Engineer will verify rail nominal weights (manufacturer's stamp with lb./yd, date, etc.). Provide certification for nominal weight if the manufacturer's stamp is unidentifiable.

FHWA - Cribbing Dept Furnish - GROUP 1

• Vendor to install cribbing at slide location as directed by the Engineer. Extend wall cribbing 2 feet to 16 feet as directed by Engineer below the existing ground line. If bedded rock is encountered, install the cribbing to the bedded rock only. The engineer will direct changes if necessary to the procedure. Vendor to furnish all labor and equipment to deliver and install wall cribbing on the recycled (used) railroad rail piling. Wall cribbing shall be lapped, bolted, and attached solid to the drilled railroad rails. Use wall cribbing: recycled (used) steel "w" beam guardrail shall be supplied by the KY Dept. of Transportation. Bolts, tie wire, welding, etc. needed to make the cribbing panels and attach to the drilled railroad rails will be furnished by the vendor. The Vendor is responsible for picking up the (used) steel "W" beam guardrail at the local county Maintenance garage. Any unused (used) steel "W" beam guardrail shall be returned to the maintenance garage by the vendor.

FHWA - Excavation - GROUP 1

• Perform excavation as the slide repair dictates or as directed by the Engineer. Excavate each slide repair area to provide a platform for drilling the used railroad rails, if necessary. Excavate material as directed by the engineer wide enough to place cribbing and enough area for granular backfill. Equipment shall be capable of excavating a vertical trench to install cribbing up to 16 feet in depth from the roadway elevation. Method of excavation shall limit the damage or removal of the existing roadway pavement as much as possible. Excavating equipment bucket size and width shall be adjusted as directed by the engineer to achieve the excavation without damaging the pavement, utilities, drill steel, etc. Do not use excavated material from the site as fill material. If directed by the Engineer, additional excavation may be required to remove slide material from the roadway in order to maintain traffic or to eliminate the pavement break for future asphalt paving. Unless directed by the Engineer, excess excavation may be wasted at sites on the right-of-way, only if approved by the Engineer. Material may not be wasted in flood prone areas or in streams.

Document Phase Document Description Page 12

If the Engineer deems no suitable sites are available within the right-of-way, the contractor will be required to waste excess material off the right-of-way at sites obtained by the contractor at no cost to the KY Dept. of Transportation.

Excavation will be paid by field measurement.

FHWA - Backfill - GROUP 1

• Vendor to furnish backfill material. Place Geotextile fabric as directed by the engineer, the geotextile fabric shall be lapped as outlined by the manufacture recommendations and Kentucky Standard Specifications. The geotextile fabric shall wrap the granular backfill to provide separation from all earth embankment. Construct granular embankment behind railroad rails, cribbing and on slope, as per Section 206 of the Kentucky Standard Specifications for Road and Bridge Construction, Current Edition. Backfill material shall be placed and compacted to eliminate voids. Construct embankment up to the approximate existing pavement elevation. Use the following backfill materials: Kentucky aggregate gradation no. 2's / 23's or larger to the bottom of pavement elevation and place DGA Base from the bottom of the pavement elevation to the top of the existing pavement separated with Geotextile fabric as directed by the engineer.

Backfill material shall meet requirements of Section 805 of the Kentucky Standard Specifications for Road and Bridge Construction, Current Edition. Backfill material delivered to the project will only be accepted with a certified weigh ticket. A conversion factor of 1.3 tons per cubic yard will be used to pay for all gradations of aggregate Backfill material delivered to the project. The Engineer will use visual inspection and/or material testing, as applicable to determine acceptability. Geotextile fabric shall be provided by the vendor. Vendor to furnish backfill material and labor to install geotextile fabric.

FHWA - Laborer - GROUP 1

• Vendor furnished laborer to trim tree limbs, extend Department furnished culvert pipe through crib wall, and taking down guardrail and stacking for the Department to pick up. The Department will be responsible for picking guardrail up and delivering to maintenance facility.

FHWA - Bucket Truck with Operator - GROUP 1

• Vendor furnished bucket truck with operator capable of clearing tree limbs for a 40 feet drill mast. Vendor operator must be properly trained for the bucket truck operations and wear the appropriate safety equipment.

FHWA - Vendor Furnished Filter Fabric - GROUP 1

• Vendor is to furnish and Install TY IV filter fabric for separation of the Backfill Material and Roadway Material.

Payment per SQYD will include all labor, materials, and incidentals necessary to correctly install filter fabric in the slide area.

FHWA - Cribbing-Vendor Furnish & Install - GROUP 1

• Vendor to furnish and install cribbing at slide location as directed by the Engineer. Vendor furnished cribbing must be galvanized guardrail, reinforced concrete panels, or equivalent material as approved by the engineer. The cribbing material must be corrosion resistant and be capable of holding backfill material across a span of 3 to 4 feet. Extend wall cribbing 2 feet to 16 feet as directed by Engineer below the existing ground line. If bedded rock is encountered, install the cribbing to the bedded rock only. The engineer will direct changes if necessary to the procedure. Vendor to furnish all labor and equipment to deliver and install wall cribbing on the recycled (used) railroad rail piling. Wall cribbing shall be lapped, bolted, and attached solid to the drilled railroad rails. Bolts, tie wire, welding, etc. needed to make the cribbing panels and attaching to the drilled railroad rails will be furnished by the vendor.

FHWA - Cribbing Material Vendor Furnished - GROUP 1

• Vendor furnished cribbing material must be galvanized guardrail. The guardrail shall be delivered and paid in 12.5 LF sections. 25 LF guardrail sections will be considered / accepted upon the engineer's approval. The guardrail material must be corrosion resistant, hole punched as shown for standard guardrail installation, and straight.

• KYTC will unload the material.

• Minimum order of 5,625 Sq. Ft.

• MODIFIED ROTARY DRILL WITH OPERATOR(S).

• Drill to be truck-mounted and capable of drilling 7" to 10" diameter holes 40 feet into soil and rock. Rotary drill must have the capacity to drill offset a minimum of five (5) feet from the edge of the tire to the center of the holes, drilling from either side of the carrier and on a 15% slope. Mast jib shall be able to lift and drop into the holes, steel railroad

Document Phase Document Description Page 13 rails up to 40 feet in length and weighing up to 2,000 pounds. Drill shall have a minimum 150 H.P. motor and at least a 300 CFM compressor capable of 16,000 pounds of pull-down pressure.

• Payment will be made on the part of the rail that is satisfactorily placed below ground level. No payment will be made for the part of the rail extending above the hole.

• Contractor is responsible for cutting any railroad steel that is not flush with the estimated finished shoulder after being dropped into drilled holes. Contractor must be able to drill and install 800 ft of railroad steel per 8-hour workday.

Leeway will be given for weather and unforeseen circumstances at the Department’s discretion.

• The Transportation Cabinet shall make necessary site preparations and furnish necessary traffic control.

State - Offset Drill w/Operator - Dept. Furnish Railroad Rail - Group 2

• Modified rotary drill with operator(s).

• Drill to be truck-mounted and capable of drilling 7" to 10" diameter holes 40 feet into soil and rock. Rotary drill must have the capacity to drill offset a minimum of five (5) feet from the edge of the tire to the center of the holes, drilling from either side of the carrier and on a 15% slope. Mast jib shall be able to lift and drop into the holes, steel railroad rails up to 40 feet in length and weighing up to 2,000 pounds. Drill shall have a minimum 150 H.P. motor and at least a 300 CFM compressor capable of 16,000 pounds of pull-down pressure.

• Payment will be made on the part of the rail that is satisfactorily placed below ground level. No payment will be made for the part of the rail extending above the hole.

• Contractor is responsible for cutting any railroad steel that is not flush with the estimated finished shoulder after being dropped into drilled holes. Contractor must be able to drill and install 800 ft of railroad steel per 8-hour workday.

Leeway will be given for weather and unforeseen circumstances at the Department’s discretion.

• The Transportation Cabinet shall provide railroad rails, make necessary site preparations, and furnish necessary traffic control.

FHWA - Offset Drill w/Operator-Vendor furnish Railroad Rail - GROUP 2

• Vendor to provide used railroad rail. This includes drilling the hole, providing and placing the rail.

• Use only visibly straight recycled rails with no splices. The Engineer will verify rail nominal weights (manufacturer's stamp with lb/yd, date, etc.). Provide certification for nominal weight if the manufacturer's stamp is unidentifiable.

• This line item shall be used for all work paid using FEDERAL funds.

• MODIFIED ROTARY DRILL WITH OPERATOR(S).

• The drill shall be truck-mounted and capable of drilling holes ranging from 7 inches to 10 inches in diameter to a depth of 40 feet in soil and rock. The rotary drill shall have the capacity to drill holes with an offset of at least five

(5) feet, measured from the edge of the tire to the center of the hole. The drill shall be capable of drilling from either side of the carrier and operating on a 15% slope.

The mast jib shall be capable of lifting and lowering steel railroad rails up to 40 feet in length and weighing up to 2,000 pounds into the drilled holes. The drill shall be equipped with a minimum 150 H.P. motor and a compressor rated at no less than 300 CFM, capable of providing 16,000 pounds of pull-down pressure.

• Payment will be made only for the portion of the railroad rail that is satisfactorily installed below ground level. No payment will be made for any portion of the rail extending above the drilled hole.

• The contractor shall be responsible for cutting any railroad steel that does not extend flush with the estimated finished shoulder elevation after being installed in the drilled holes. The contractor must be capable of drilling and installing 800 linear feet of railroad steel per eight (8) hours workday. Allowances may be made for weather conditions and unforeseen circumstances at the discretion of the Department.

• The Transportation Cabinet shall perform the necessary site preparation and furnish the required traffic control.

FHWA - Offset Drill w/Operator-Dept furnish Railroad Rail - GROUP 2

• Modified Rotary Drill with Operator(s) The drill shall be truck-mounted and capable of drilling holes ranging from 7 inches to 10 inches in diameter to a depth of 40 feet in soil and rock. The rotary drill shall have the capacity to drill holes with an offset of at least five (5) feet, measured from the edge of the tire to the center of the hole. The drill shall be capable of drilling from either side of the carrier and operating on a 15% slope.

The mast jib shall be capable of lifting and lowering steel railroad rails up to 40 feet in length and weighing up to 2,000 pounds into the drilled holes. The drill shall be equipped with a minimum 150 H.P. motor and a compressor rated at no less than 300 CFM, capable of providing 16,000 pounds of pull-down pressure.

•Payment will be made only for the portion of the railroad rail that is satisfactorily installed below ground level. No payment will be made for any portion of the rail extending above the drilled hole.

Document Phase Document Description Page 14

•The contractor shall be responsible for cutting any railroad steel that does not extend flush with the estimated finished shoulder elevation after being installed in the drilled holes. The contractor must be capable of drilling and installing 800 linear feet of railroad steel per eight (8)-hour workday. Allowances may be made for weather conditions and unforeseen circumstances at the discretion of the Department.

•The Transportation Cabinet shall provide the railroad rails, perform the necessary site preparation, and furnish the required traffic control.

1.01– Insurance Requirements

The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

A. Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

2. Kentucky Workers Compensation Insurance (if applicable)

The coverage must comply with KRS 45A.480 and KRS Chapter 342.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Document Phase Document Description Page 15

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

o The certificate holder shall be listed as:

Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622 o Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

o The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

o The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

o KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

1.02 - Federal Language

Funds from the Federal Highway Administration will be used to make payment against the resulting contract. The following clauses shall apply:

A. KYTC Standard Specifications

Except as provided herein, conform to all requirements of the Transportation Cabinet’s Current Standard Specifications for Road and Bridge Construction. Section references herein are to the Cabinet’s Current Standard Specifications for Road and Bridge Construction.

The Standard Specifications can be found at: https://transportation.ky.gov/Construction/Pages/Kentucky-Standard- Specifications.aspx

B. FHWA 1273

https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf

C. PROJECT WAGE RATES

The contractor shall use the Davis Bacon Act Wage Determinations for highway construction that are effective 10 calendar days prior to the submission of the bid. The project wage determinations can be found at the following link.

Document Phase Document Description Page 16 http://www.ambest.com https://insurance.ky.gov/ppc/Company/Default.aspx https://insurance.ky.gov/ppc/Company/Default.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf https://sam.gov/content/wage-determinations

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