Final_RFB_605_2700000197_1_SO_FORM.PDF

Document ID: RFB 605 2700000197 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Solar Highway Lighting - FEDERAL

Date Issued:

10/28/2026 Record Date:

10/28/2026

Solicitation Closes Date:

11/18/2026 Time:

13:30

Solicitation No:

RFB 605 2700000197

Online Bidding Prohibited: No

For Information Call:

LATASHA CHENAULT

502-782-5673

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000197 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 LIGHTING RETROFIT (Widespread Optics) -

QTY 10 OR LESS

10.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

28557 Lighting, Solar Powered

Extended Description

MAJOR ROAD / HIGHWAY RETROFIT

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

LIGHTING RETROFIT (Widespread Optics)

QUANTITY MUST BE UNDER 10

Solar panel, NiMH power center, single fixture, 4000K CCT, Wide Spread optics System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

2 LIGHTING RETROFIT (Widespread Optics) -

QTY 11-29

29.00000 EA

LIGHTING RETROFIT (Widespread Optics)

QUANTITY MUST BE BETWEEN 11- 29

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

Document ID: RFB 605 2700000197 Page: 3

3 LIGHTING RETROFIT (Widespread Optics) -

QTY 30-200

200.00000 EA

LIGHTING RETROFIT (Widespread Optics)

QUANTITY MUST BE BETWEEN 30-200

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

4 20' Pole with 6' Arm (Widespread Optics) -

STREET LIGHT

20' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE UNDER 10

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

5 20' Pole with 6' Arm (Widespread Optics) -

20' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE BETWEEN 11- 29

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

Document ID: RFB 605 2700000197 Page: 4

6 20' Pole with 6' Arm (Widespread Optics) -

20' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE BETWEEN 30-200

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

7 25' Pole with 6' Arm (Widespread Optics) -

HIGHWAY LIGHT

25' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE UNDER 10

System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor) - Price includes Shipping

8 25' Pole with 6' Arm (Widespread Optics) -

25' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE BETWEEN 11- 29

Document ID: RFB 605 2700000197 Page: 5

System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

9 25' Pole with 6' Arm (Widespread Optics) -

25' Pole with 6' Arm (Widespread Optics)

QUANTITY MUST BE BETWEEN 30-200

System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor) - Price includes Shipping

10 DECORATIVE HEAD 25' Pole with 6' Arm -

HIGHWAY LIGHT - DECORATIVE

DECORATIVE HEAD 25' Pole with 6' Arm (WIDESPREAD OPTICS)

QUANTITY MUST BE UNDER 10

System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor) - Price includes Shipping

11 DECORATIVE HEAD 25' Pole with 6' Arm -

DECORATIVE HEAD 25' Pole with 6' Arm (WIDESPREAD OPTICS)

Document ID: RFB 605 2700000197 Page: 6

System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor) - Price includes Shipping

12 DECORATIVE HEAD 25' Pole with 6' Arm -

DECORATIVE HEAD 25' Pole with 6' Arm (WIDESPREAD OPTICS

QUANTITY MUST BE BETWEEN 30-200

System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor) - Price includes Shipping

13 COMMERCIAL STREET - HIGHWAY

-TWIN ARM/LIGHT - QTY 10 OR LESS

COMMERCIAL STREET - HIGHWAY -TWIN ARM/LIGHT

25' Pole with 6' Dual Arms (Widespread Optics)

QUANTITY MUST BE UNDER 10

Solar panel, 2 x NiMH power centers, twin fixture, 4000K CCT, Wide Spread optics System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

14 COMMERCIAL STREET - HIGHWAY

-TWIN ARM /LIGHT - QTY 11-29

COMMERCIAL STREET - HIGHWAY -TWIN ARM /LIGHT

25' Pole with 6' Dual Arms (Widespread Optics)

Document ID: RFB 605 2700000197 Page: 7

Fonroche panel, 2 x NiMH power center, twin fixture, 4000K CCT, Type 4 optics System will be size up upon photometric study to assure 10-12 years without maintenance ; 8 years 100% (Parts & Labor)

15 COMMERCIAL STREET - HIGHWAY -

TWIN ARM / LIGHT QTY 30-200

COMMERCIAL STREET - HIGHWAY - TWIN ARM / LIGHT

25' Pole with 6' Dual Arms (Widespread Optics)

QUANTITY MUST BE BETWEEN 30-200

Solar panel, 2 x NiMH power centers, twin fixture, 4000K CCT, Wide Spread optics System will be size up upon photometric study to assure 10-12 years without maintenance; 8 years 100% (Parts & Labor) - Price includes Shipping

16 REMOTE MONITORING SYSTEM 1.00000 EA

Remote Monitoring System

REMOTE MONITORING ANTENNA / SYSTEM WITH SERVICE

17 BREAKAWAY COUPLING KIT: SHIPPED

ALONE

1.00000 EA

BREAKAWAY COUPLING KIT: SHIPPED ALONE

Breakaway (Kit of 4)

BREAKAWAY COUPLING KIT - 4 BREAKAWAY BOLTS AND SURROUND SKIRT - SHIPPED SEPARTE FROM POLE ORDER

Document ID: RFB 605 2700000197 Page: 8

18 BREAKAWAY COUPLING KIT 1.00000 EA

Breakaway Coupling Kit

Breakaway (Kit of 4) BREAKAWAY COUPLING KIT - 4 BREAKAWAY BOLTS AND SURROUND SKIRT - SHIPPED WITH POLE ORDER

19 INSTALLATION DIRECT BURIAL 2.00000 EA

Installation Direct Burial (NO MINIMUM QUANTITY)

Installation Direct Burial: Excavation of the pole hole in accordance with the specified depth and diameter requirements. Placement and alignment of the pole into the excavated hole, including all required backfilling and compaction. Assembly of all system components, including fixture, arm, battery, and PV module. Installation and securement of the light fixture per manufacturers specifications. System testing and commissioning to verify proper operation.

Final adjustments of the solar panel, arm, and fixture to ensure optimal performance. Cleaning of the entire system to deliver a professional, ready-for-inspection installation.

20 MOBILIZATION - INSPECTION 1.00000 EA

Mobilization - Inspection

Conducting a site visit and technical audit to confirm conditions and installation requirements. Delivering and staging all equipment on-site, ensuring that every component is organized and ready for installation. Performing a full post-installation inspection to verify quality, compliance, and proper system operation.

Document ID: RFB 605 2700000197 Page: 9

21 INSTALLATION ANCHOR BASE 1.00000 EA

INSTALLATION ANCHOR BASE

Excavation and preparation of the foundation area in accordance with the specified depth, diameter, and soil requirements. Installation and leveling of the anchor-bolt cage, ensuring correct orientation, alignment, and embedment per vendor specifications. Pouring and curing of concrete foundation, following all structural and safety standards. Mounting and securing the pole onto the anchor base once the foundation has reached the required strength. Assembly of all system components, including fixture, arm, battery, and PV module. Installation and securement of the light fixture per manufacturers guidelines.

System testing and commissioning to verify correct functionality. Final adjustments of the solar panel, arm, and fixture for optimal performance.

Cleaning of the entire system to deliver a professional, ready-to-inspect installation.

22 TECHNICIAN SUPPORT -PROJECT/

DESIGN

TECHNICIAN SUPPORT -PROJECT/DESIGN

Design and development of all custom components, including frames, supports, anchor systems, and any project-specific structural elements.

Technician will perform a detail calculation and develop a comprehensive structural analysis to verify that design meets all project requirements, environmental conditions, and applicable codes.

Preparation of detailed drawings and documentation for fabrication and installation.

Review and validation by a third-party licensed firm, including the issuance of stamped documents as required for custom or non-standard designs.

23 ON SITE TECHNICIAN -EVALUATION OF

LIGHTING

ON SITE TECHNICIAN -EVALUATION OF LIGHTING

Deployment of a Vendor / Manufacturer technician on site to perform a full lighting assessment. Identification and mapping of all existing light poles and fixtures, including GPS coordinates when required.

Measurement of current light levels using calibrated equipment to document actual illumination performance.

Marking and recording all non-functioning or grid-powered lights to establish baseline deficiencies.

Creation of a detailed lighting plan, including mapping of existing conditions and required improvements.

Development of a full photometric study using new solar streetlights to achieve the lighting levels required for safety and compliance.

Document ID: RFB 605 2700000197 Page: 10

Proposal of alternative solutions when site challenges exist (utilities, overhead lines, underground conflicts, obstructions, etc.).

Delivery of a comprehensive engineering report summarizing findings, recommended layouts, and performance projections.

Shipping Information KYTC Project Site

Project Site

N/A KY

Billing Information KYTC District 5 - Louisville District Office

8310 Westport Road

Louisville KY 40242

Document ID: RFB 605 2700000197 Page: 11

Submission Checklist

The following items will be required to be submitted with bid:

Item Price

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and

Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.25)

Document Phase Document Description Page 12

2700000197 Final Solar Highway Lighting - FEDERAL Total Pages: 44 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.01)

_____ NON COLLUSION CERTIFICATION (Section 1.02E)

_____ BUY AMERICA/BABA (Section 1.02F)

_____ DBE CERTIFICATION (Section 1.02G)

_____ EQUIPMENT SPECIFICATION/DRAWINGS (Section 1.00)

_____ PRESENT 3 REFERENCES FOR ROAD LIGHTING PROJECTS (Section 1.00)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

This solicitation and the resulting contract(s) are considered Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracting, therefore will meet all requirements of subpart F of 23 CFR Part 635.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

Except as provided herein, all requirements shall conform to the Kentucky Transportation Cabinet’s 2026 Standard Specifications for Road and Bridge Construction. Section references are to the Standard Specifications. The term “Vendor” as applied to this contract shall be understood to be synonymous with the term “Contractor” as applied to the Standard Specifications.

A link to the Standard Specifications can be found at:

http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

Technical Specifications for Solar Lights

See extended description of line items for specifications.

# Lights must have an available remote monitoring system and this system must be compatible with remote system already used by KYTC (Fonroche Connect)

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2700000197 Final Solar Highway Lighting - FEDERAL Total Pages: 44 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

# Warranty on lights / battery must be a minimum 8 years with reimbursement for 100% of parts and labor.

# Bidder must meet the requirements of BABA for the entire system, including poles.

# Light System must be designed as a unit, contain at least 1 piece of the system (PV Panel, Light head or

Battery/Control Unit) that is manufactured by the bidder or a subsidiary and not consist of various pieces all from outside vendors combined into a system.

# Batteries: Must use NiMH or greater equivalent # System must be designed to be able to be mounted on existing t-bases or breakaway box # Vendor must be able to deliver 50 lights with poles within 30 calendar days of design approval. For new projects, bidder will have 30 days to provide a lighting design for review and approval.

# Manufacturer must present 3 references for road lighting projects from governmental entities (cities, counties, DOTs) # Bidder must provide general lighting design and calculations as part of the cost of the lights. Submittals shall include, but are not limited to AGI Files, Aerial Layout maps and light spread calculations / drawings.

# Delivery of all materials shall be to the KYTC facility of the choice of the project manager. All delivery locations will be within the Commonwealth of Kentucky or within 25 miles of any border.

1.01 – Insurance Requirements

The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

A. Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

2. Kentucky Workers Compensation Insurance (if applicable)

The coverage must comply with KRS 45A.480 and KRS Chapter 342.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

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2700000197 Final Solar Highway Lighting - FEDERAL Total Pages: 44

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

# The certificate holder shall be listed as:

Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622

# Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

# The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

# The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

# KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

1.02 - Federal Language

Funds from the Federal Highway Administration will be used to make payment against the resulting contract. The following clauses shall apply:

A. KYTC Standard Specifications

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2700000197 Final Solar Highway Lighting - FEDERAL Total Pages: 44 http://www.ambest.com https://insurance.ky.gov/ppc/Company/Default.aspx https://insurance.ky.gov/ppc/Company/Default.aspx

Except as provided herein, conform to all requirements of the Transportation Cabinet’s Current Standard Specifications for Road and Bridge Construction. Section references herein are to the Cabinet’s Current Standard Specifications for Road and Bridge Construction.

The Standard Specifications can be found at: https://transportation.ky.gov/Construction/Pages/Kentucky-Standard- Specifications.aspx

B. FHWA 1273

https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf

C. PROJECT WAGE RATES

The contractor shall use the Davis Bacon Act Wage Determinations for highway construction that are effective 10 calendar days prior to the submission of the bid. The project wage determinations can be found at the following link.

https://sam.gov/content/wage-determinations

Select Domain – Select Construction State – Kentucky County – Leave blank DBA Construction Type – Highway

Locality 1 – KY20260040 Locality 2 – KY20260107 Locality 3 – KY20260038 Locality 4 – KY20260039

The Davis Bacon Act Wage Determinations will be updated upon execution of a renewal of the Master Agreement.

Price increases will be calculated as stated in Section 2.07. There will not be any specific changes in unit bid prices for updates in the prevailing wages.

D. PROHIBITION ON TELECOMMUNICATIONS EQUIPMENT OR SERVICES

In accordance with the FY 2019 National Defense Authorization Act (NDAA), 2 CFR 200.216, and 2 CFR 200.471, Federal agencies are prohibited, after August 13, 2020, from obligating or expending financial assistance to obtain certain telecommunications and video surveillance services and equipment from specific producers. As a result of these regulations, contractors and subcontractors are prohibited, on projects with federal funding participation, from providing telecommunication or video surveillance equipment, services, or systems produced by:

Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities)

Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities)

E. NON COLLUSION CERTIFICATION

Per KRS 45A.325, “Any agreement or collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by agreement to bid at a fixed price, or to refrain from bidding, or otherwise, is prohibited.”

Per 23 USC 112 (c) “The Secretary shall require as a condition precedent to his approval of each contract awarded by competitive bidding pursuant to subsection (b) of this section, and subject to the provisions of this section, a sworn statement, executed by, or on behalf of, the person, firm, association, or corporation to whom such contract is to be awarded, certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.”

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The attached Non-Collusion Certification must be submitted to Division of Purchases prior to award of contract.

F. BUY AMERICA REQUIREMENT/ Build America, Buy America Act (BABA)

1.0 BUY AMERICA REQUIREMENT

Follow the “Buy America” provisions as required by 23 U.S.C. § 313 and 23 C.F.R. § 635.410. Except as expressly provided herein all manufacturing processes of steel or iron materials including but not limited to structural steel, guardrail materials, corrugated steel, culvert pipe, structural plate, prestressing strands, and steel reinforcing bars shall occur in the United States of America, including the application of:

• Coating,

• Galvanizing,

• Painting, and

• Other coating that protects or enhances the value of steel or iron products.

The following are exempt, unless processed or refined to include substantial amounts of steel or iron material, and may be used regardless of source in the domestic manufacturing process for steel or iron material:

• Pig iron,

• Processed, pelletized, and reduced iron ore material, or

• Processed alloys.

The Contractor shall submit a certification stating that all manufacturing processes involved with the production of steel or iron materials occurred in the United States.

Produce, mill, fabricate, and manufacture in the United States of America all aluminum components of bridges, tunnels, and large sign support systems, for which either shop fabrication, shop inspection, or certified mill test reports are required as the basis of acceptance by the Department.

Use foreign materials only under the following conditions:

1) When the materials are not permanently incorporated into the project; or

2) When the delivered cost of such materials used does not exceed 0.1 percent of the total Contract amount or $2,500.00, whichever is greater.

The Contractor shall submit to the Engineer the origin and value of any foreign material used.

2.0 BUILD AMERICA, BUY AMERICA (BABA)

Contractor shall comply with the Federal Highway Administration (FHWA) Buy America Requirement in 23 C.F.R. § 635.410 and all relevant provisions of the Build America, Buy America Act (BABA), contained within the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, §§ 70901-52 enacted November 15, 2021. The BABA requires iron, steel, manufactured products, and construction materials used in infrastructure projects funded by federal financial assistance to be produced in the United States. Comply with 2 C.F.R § 184.

BABA permits FHWA participation in the Contract only if domestic steel and iron will be used on the Project.

To be considered domestic, all steel and iron used, and all products manufactured from steel and iron must be produced in the United States and all manufacturing processes, including application of a coating, for these materials must occur in the United States. Coating includes all processes that protect or enhance the value of the material to which the coating is applied. This requirement does not preclude a minimal use of foreign steel and iron materials, provided the cost of such materials does not exceed 0.1% of the total contract amount under the Contract or $2,500.00 whichever is greater.

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BABA permits FHWA participation in the Contract only if all “construction materials” as defined in the Act are made in the United States. The Buy America preference applies to the following construction materials incorporated into infrastructure projects: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); Fiber optic cable; optical fiber; lumber; engineered wood; and drywall. Contractor will be required to use construction materials produced in the United States on this Project. The Contractor shall submit a certification stating that all construction materials are certified to be BABA compliant.

3.0 FINAL RULE – FHWA’s Buy America Regulation to Terminate General APPLICABILITY Waiver for Manufactured Products

# March 17, 2025 (effective date): For all Federal-aid projects obligated on or after March 15, 2025, all iron or steel products, as defined in § 635.410(c)(1)(iii), must comply with FHWA’s Buy America requirements for steel and iron in § 635.410(b). In addition, for all Federal-aid projects obligated on or after March 15, 2025, per § 635.410(c)(2), articles, materials, and supplies should be classified as an iron or steel product, a manufactured product, or another product as specified by law or in 2 CFR part 184 (such other products specified by law or in 2 CFR part 184 include “excluded materials” and “construction materials”); an article, material, or supply must not be considered to fall into multiple categories.

# October 1, 2025: The final assembly requirement will become effective for Federal-aid projects obligated on or after October 1, 2025. This means that, for manufactured product to be Buy America compliant, for Federal-aid projects obligated on or after October 1, 2025, final assembly of the manufactured product must occur in the United States.

# October 1, 2026: The 55 percent requirement will become effective for Federal-aid projects obligated on or after October 1, 2026. This means that, for manufactured product to be Buy America-compliant, for Federal-aid projects obligated on or after October 1, 2026, all manufactured products permanently incorporated into the project must both be manufactured in the United States (satisfy the final assembly requirement) and have the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States be greater than 55 percent of the total cost of all components of the manufactured product (satisfy the 55 percent requirement).

4.0 – ADDITIONAL REQUIREMENTS

The Contractor has completed and submitted, or shall complete and submit, to the Cabinet a Buy America/ Build America, Buy America Certificate prior to the Cabinet issuing the notice to proceed, in the format below. After submittal, the Contractor is bound by its original certification.

A false certification is a criminal act in violation of 18 U.S.C. § 1001. The Contractor has the burden of proof to establish that it’s in compliance.

At the Contractor’s request, the Cabinet may, but is not obligated to, seek a waiver of Buy America requirements if grounds for the waiver exist under 23 C.F.R. § 635.410(c) or will comply with the applicable Buy America requirements if a waiver of those requirements is not available or not pursued by the Cabinet.

Please refer to the Federal Highway Administration’s Buy America webpage for more information.

Buy America # Construction Program Guide # Contract Administration # Construction # Federal Highway Administration (dot.gov)

The Certificate of Compliance must be submitted to Division of Purchases prior to award of contract.

G. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

It is the policy of the Kentucky Transportation Cabinet (“the Cabinet”) that Disadvantaged Business Enterprises (“DBE”) shall have the opportunity to participate in the performance of highway construction projects financed in whole or in part by Federal Funds in order to create a level playing field for all businesses who wish to contract with the Cabinet. To that end, the Cabinet will comply with the regulations found in 49 CFR Part 26, and the definitions and requirements contained therein shall be adopted as if set out verbatim herein.

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The Cabinet, contractors, subcontractors, and sub-recipients shall not discriminate on the basis of race, color, national origin, or sex in the performance of work performed pursuant to Cabinet contracts. The contractor shall carry out applicable requirements of 49 CFR 26 in the award and administration of federally assisted highway construction projects. The contractor will include this provision in all its subcontracts and supply agreements pertaining to contracts with the Cabinet.

Failure by the contractor to carry out these requirements is a material breach of its contract with the Cabinet, which may result in the termination of the contract or such other remedy as the Cabinet deems necessary.

DBE GOAL

The Disadvantaged Business Enterprise (DBE) goal established for this contract, as listed below, is the percentage of the total value of the contract.

The contractor shall exercise all necessary and reasonable steps to ensure that Disadvantaged Business Enterprises participate in a least the percent of the contract as set forth above as goals for this contract.

OBLIGATION OF CONTRACTORS

Each contractor prequalified to perform work on Cabinet projects shall designate and make known to the Cabinet a liaison officer who is assigned the responsibility of effectively administering and promoting an active program for utilization of DBEs.

If a formal goal has not been designated for the contract, all contractors are encouraged to consider DBEs for subcontract work as well as for the supply of material and services needed to perform this work.

Contractors are encouraged to use the services of banks owned and controlled by minorities and women.

CERTIFICATION OF CONTRACT GOAL

Contractors shall include the following certification in bids for projects for which a DBE goal has been established.

BIDS SUBMITTED WHICH DO NOT INCLUDE CERTIFICATION OF DBE PARTICIPATION WILL NOT BE ACCEPTED. These bids will not be considered for award by the Cabinet and they will be returned to the bidder.

“The bidder certifies that it has secured participation by Disadvantaged Business Enterprises (“DBE”) in the amount of 0% percent of the total value of this contract and that the DBE participation is in compliance with the requirements of 49 CFR 26 and the policies of the Kentucky Transportation Cabinet pertaining to the DBE Program.”

The attached DBE Certification Form must be submitted to Division of Purchases prior to award of contract.

DBEs utilized in achieving the DBE goal must be certified and prequalified for the work items at the time the bid is submitted.

DBE PARTICIPATION PLAN

Lowest responsive bidders must submit the DBE Plan/ Subcontractor Request, form TC 14-35 DBE, within 5 days of the letting. This is necessary before the Awards Committee will review and make a recommendation. The project will not be considered for award prior to submission and approval of the apparent low bidder’s DBE Plan/ Subcontractor Request.

The DBE Participation Plan shall include the following:

1. Name and address of DBE Subcontractor(s) and/or supplier(s) intended to be used in the proposed project;

2. Description of the work each is to perform including the work item, unit, quantity, unit price and total amount of the work to be performed by the individual DBE. The Proposal Line Number, Category Number, and the Project Line Number can be found in the “material listing” on the Construction Procurement website under the specific letting;

3. The dollar value of each proposed DBE subcontract and the percentage of total project contract value this represents. DBE participation may be counted as follows;

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a) If DBE suppliers and manufactures assume actual and contractual responsibility, the dollar value of materials to be furnished will be counted toward the goal as follows:

• The entire expenditure paid to a DBE manufacturer;

• 60 percent of expenditures to DBE suppliers that are not manufacturers provided the supplier is a regular dealer in the product involved. A regular dealer must be engaged in, as its principal business and in its own name, the sale of products to the public, maintain an inventory and own and operate distribution equipment; and

• The amount of fees or commissions charged by the DBE firms for a bona fide service, such as professional, technical, consultant, or managerial services and assistance in the procurement of essential personnel, facilities, equipment, materials, supplies, delivery of materials and supplies or for furnishing bonds, or insurance, providing such fees or commissions are determined to be reasonable and customary.

b) The dollar value of services provided by DBEs such as quality control testing, equipment repair and maintenance, engineering, staking, etc.;

c) The dollar value of joint ventures. DBE credit for joint ventures will be limited to the dollar amount of the work actually performed by the DBE in the joint venture;

4. Written and signed documentation of the bidder’s commitment to use a DBE contractor whose participation is being utilized to meet the DBE goal; and

5. Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor’s commitment.

AFTER PROJECT AWARD AND BEFORE NOTICE TO PROCEED/WORK ORDER IS ISSUED (SEE

SECTION 103.06, STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION

Prime Contractors awarded a federally funded project with a DBE Goal greater than zero will be required to submit DBE Subcontract Agreement Form, TC 14-36, along with the attached FHWA 1273 and Certificate of Liability Insurance for each DBE Firm submitted as part of the previously approved DBE Utilization Plan (TC 14-35). A signed quote or purchase order shall be attached when the DBE subcontractor is a material supplier or broker.

The Certificate of Liability Insurance submitted must meet the requirements outlined in Section 107.18 of the Standard Specifications for Road and Bridge Construction.

Changes to APPROVED DBE Participation Plans must be approved by the Cabinet. The Cabinet may consider extenuating circumstances including, but not limited to, changes in the nature or scope of the project, the inability or unwillingness of a DBE to perform the work in accordance with the bid, and/or other circumstances beyond the control of the prime contractor.

CONSIDERATION OF GOOD FAITH EFFORTS REQUESTS

If the DBE participation submitted in the bid by the apparent lowest responsive bidder does not meet or exceed the DBE contract goal, the apparent lowest responsive bidder must submit a Good Faith Effort Package to satisfy the Cabinet that sufficient good faith efforts were made to meet the contract goals prior to submission of the bid.

Efforts to increase the goal after bid submission will not be considered in justifying the good faith effort, unless the contractor can show that the proposed DBE was solicited prior to the letting date. DBEs utilized in achieving the DBE goal must be certified and prequalified for the work items at the time the bid is submitted. One complete set (hard copy along with an electronic copy) of this information must be received in the Division of Contract Procurement no later than 12:00 noon of the tenth calendar day after receipt of notification that they are the apparent low bidder.

Where the information submitted includes repetitious solicitation letters it will be acceptable to submit a sample representative letter along with a distribution list of the firms solicited. Documentation of DBE quotations shall be a part of the good faith effort submittal as necessary to demonstrate compliance with the factors listed below

Document Phase Document Description Page 20 which the Cabinet considers in judging good faith efforts. This documentation may include written subcontractors’ quotations, telephone log notations of verbal quotations, or other types of quotation documentation.

The Good Faith Effort Package shall include, but may not be limited to information showing evidence of the following:

1. Whether the bidder attended any pre-bid meetings that were scheduled by the Cabinet to inform DBEs of subcontracting opportunities;

2. Whether the bidder provided solicitations through all reasonable and available means;

3. Whether the bidder provided written notice to all DBEs listed in the DBE directory at the time of the letting who are prequalified in the areas of work that the bidder will be subcontracting;

4. Whether the bidder followed up initial solicitations of interest by contacting DBEs to determine with certainly whether they were interested. If a reasonable amount of DBEs within the targeted districts do not provide an intent to quote or no DBEs are prequalified in the subcontracted areas, the bidder must notify the Disadvantaged Enterprise Business Liaison Officer (DEBLO) in the Office for Civil Rights and Small Business Development to give notification of the bidder’s inability to get DBE quotes;

5. Whether the bidder selected portions of the work to be performed by DBEs in order to increase the likelihood of meeting the contract goals. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate DBE participation, even when the prime contractor might otherwise perform these work items with its own forces;

6. Whether the bidder provided interested DBEs with adequate and timely information about the plans, specifications, and requirements of the contract;

7. Whether the bidder negotiated in good faith with interested DBEs not rejecting them as unqualified without sound reasons based on a thorough investigation of their capabilities. Any rejection should be so noted in writing with a description as to why an agreement could not be reached;

8. Whether quotations were received from interested DBE firms but were rejected as unacceptable without sound reasons why the quotations were considered unacceptable. The fact that the DBE firm’s quotation for the work is not the lowest quotation received will not in itself be considered as a sound reason for rejecting the quotation as unacceptable. The fact that the bidder has the ability and/or desire to perform the contract work with its own forces will not be considered a sound reason for rejecting a DBE quote. Nothing in this provision shall be construed to require the bidder to accept unreasonable quotes in order to satisfy DBE goals;

9. Whether the bidder specifically negotiated with subcontractors to assume part of the responsibility to meet the contract DBE goal when the work to be subcontracted includes potential DBE participation;

10. Whether the bidder made any efforts and/or offered assistance to interested DBEs in obtaining the necessary equipment, supplies, materials, insurance and/or bonding to satisfy the work requirements of the bid proposal; and

11. Any other evidence that the bidder submits which may show that the bidder has made reasonable good faith efforts to include DBE participation.

FAILURE TO MEET GOOD FAITH REQUIREMENT

Where the apparent lowest responsive bidder fails to submit sufficient participation by DBE firms to meet the contract goal and upon a determination by the Good Faith Committee based upon the information submitted that the apparent lowest responsive bidder failed to make sufficient reasonable efforts to meet the contract goal, the bidder will be offered the opportunity to meet in person for administrative reconsideration. The bidder will be notified of the Committee’s decision within 24 hours of its decision. The bidder will have 24 hours to request reconsideration of the Committee’s decision. The reconsideration meeting will be held within two days of the receipt of a request by the bidder for reconsideration.

The request for reconsideration will be heard by the Office of the Secretary. The bidder will have the opportunity to present written documentation or argument concerning the issue of whether it met the goal or made an adequate

Document Phase Document Description Page 21 good faith effort. The bidder will receive a written decision on the reconsideration explaining the basis for the finding that the bidder did or did not meet the goal or made adequate Good Faith efforts to do so.

The result of the reconsideration process is not administratively appealable to the Cabinet or to the United States Department of Transportation.

The Cabinet reserves the right to award the contract to the next lowest responsive bidder or to rebid the contract in the event that the contract is not awarded to the low bidder as the result of a failure to meet the good faith requirement.

SANCTIONS FOR FAILURE TO MEET DBE REQUIREMENTS OF THE PROJECT

Failure by the prime contractor to fulfill the DBE requirements of a project under contract or to demonstrate good faith efforts to meet the goal constitutes a breach of contract. When this occurs, the Cabinet will hold the prime contractor accountable, as would be the case with all other contract provisions. Therefore, the contractor’s failure to carry out the DBE contract requirements shall constitute a breach of contract and as such the Cabinet reserves the right to exercise all administrative remedies at its disposal including, but not limited to the following:

• Suspension of Prequalification;

• Disallow credit toward the DBE goal;

• Withholding progress payments;

• Withholding payment to the prime in an amount equal to the unmet portion of the contract goal; and/or

• Termination of the contract.

PROMPT PAYMENT

The prime contractor will be required to pay the DBE and Non-DBE Subcontractors within seven (7) working days after he or she has received payment from the Kentucky Transportation Cabinet for work performed or materials furnished.

CONTRACTOR REPORTING

All contractors must keep detailed records and provide reports to the Cabinet on their progress in meeting the DBE requirement on any highway contract. These records may include, but shall not be limited to payroll, lease agreements, cancelled payroll checks, executed subcontracting agreements, etc. Prime contractors will be required to complete and submit a signed and notarized Affidavit of Subcontractor Payment (TC 18-7) and copies of checks for any monies paid to each DBE subcontractor or supplier utilized to meet a DBE goal. These documents must be completed and signed within 7 days of being paid by the Cabinet.

Payment information that needs to be reported includes date the payment is sent to the DBE, check number, Contract ID, amount of payment and the check date. Before Final Payment is made on this contract, the Prime Contractor will certify that all payments were made to the DBE subcontractor and/or DBE suppliers.

******* IMPORTANT *******

Please mail the original, signed and completed TC (18-7) Affidavit of Subcontractor Payment form and all copies of checks for payments listed above to the following address:

Office for Civil Rights and Small…