Final_RFB_605_2700000161_1_SO_FORM.PDF

PDF 485 KB Posted Oct 9, 2026

Attached to: Anti-Icing Application Unit & Options
Solicitation number: RFB 605 2700000161 1
Issued by: Kentucky

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Written by GovTribe AI · Oct 14, 2026

This Request for Bid (RFB) is issued by the Kentucky Transportation Cabinet Division of Purchases on behalf of the Division of Equipment to establish a master agreement for Anti-Icing Application Units and related components for use by the Department of Highways Districts 1-12. The solicitation requests bids for multiple line items including complete 1,300-gallon, 2,035-gallon, 2,635-gallon, and 3,135-gallon anti-icing application units, as well as component options such as tanks with and without frames, baffle balls, free-standing leg options, upgraded plumbing and spray bar options, gas engine and pump options, and centrifugal pumps. Quantities requested include 35 units of the 1,300-gallon system, 3 units of the 1,300-gallon tank and frame combination, and 21 units of the 1,300-gallon tank without frame, among other specified quantities for larger capacity systems. All units must be field-tested prior to delivery and include detailed drawings and parts lists. The written question deadline is October 19, 2026, at 1:30 PM Eastern Time, with responses posted by October 26, 2026. Bids are due electronically through the Kentucky Vendor Self Service portal by November 2, 2026, at 1:30 PM Eastern Time, with a tentative award date of November 15, 2026. The initial contract period runs from award through November 30, 2027, with optional renewal periods of four additional one-year terms available with written approval from both the vendor and KYTC Division of Purchases.

Pricing is to be submitted on a firm, fixed-price basis with F.O.B. Destination Freight Prepaid and Allowed terms. Price increases are not permitted during the first twelve months of the contract and thereafter require written justification based on industry-wide price changes submitted at least thirty days prior to the effective date; price decreases must be reflected immediately. Evaluation criteria award 95 points to the bidder with the lowest price and 5 points for best delivery. All bidders must be registered in the Commonwealth eProcurement System, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and provide Automobile Liability Insurance of $1,000,000 if delivery is performed by the contractor. Units must meet extensive specifications including UV-stable polyethylene tanks, stainless steel components, Schedule 80 PVC spray bars with ten nozzles, Raven RFM60P flow meters, and Parker brand hydraulic fittings; all major components require a one-year warranty and tanks require a three-year warranty with twenty-four-hour technical support availability. No quantities are guaranteed as this is a master agreement with quantities representing annual estimates only.

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Document ID: RFB 605 2700000161 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Anti-Icing Application Unit & Options

Date Issued:

10/09/2026 Record Date:

10/09/2026

Solicitation Closes Date:

11/02/2026 Time:

13:30

Solicitation No:

RFB 605 2700000161

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000161 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Anti-Icing Application Unit, 1,300 Gallon 35.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

54565 Salt Brine Production Equipment

Extended Description

**THIS IS NOT AN ORDER**

THIS IS A REQUEST TO ESTABLISH A MASTER AGREEMENT

QUANTITIES ARE ONLY ANNUAL ESTIMATES

SPECIFICATIONS ARE ATTACHED

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 Anti-Icing Application Tank & Frame 1,300 Gallon

3.00000 EA

See Terms for Specifications

3 Anti-Icing Application Tank Without Frame 1,300 Gallon

21.00000 EA

Document ID: RFB 605 2700000161 Page: 3

4 Baffle Ball for 1,300 Tank 21.00000 EA

5 Anti-Icing Application Unit, 2,035 Gallon 1.00000 EA

6 Anti-Icing Application Tank & Frame, 2,035

1.00000 EA

7 Anti-Icing Application Tank Without Frame 2,035 Gallon

Document ID: RFB 605 2700000161 Page: 4

8 Anti-Icing Application Unit, 2,635 Gallon 1.00000 EA

9 Anti-Icing Application Tank & Frame 2,635

10 Anti-Icing Application Tank Without Frame 2,635 Gallon

11 Free-Standing Leg Option for 2,035 & 2,635 Tanks

Document ID: RFB 605 2700000161 Page: 5

12 Baffle Ball for 2,035 & 2,635 Tanks 1.00000 EA

13 Anti-Icing Application Unit, 3,135 Gallon 1.00000 EA

14 Anti-Icing Application Tank & Frame 3,135

15 Anti-Icing Application Tank Without Frame 3,135 Gallon

Document ID: RFB 605 2700000161 Page: 6

16 Free-Standing Leg Option for 3,135 Tanks 1.00000 EA

17 Baffle Balls for 3,135 Gallon Tank 1.00000 EA

18 Upgrade Plumbing & Spray Bar Option 1.00000 EA

19 Gas Engine & Pump Option for All Units 3.00000 EA

Document ID: RFB 605 2700000161 Page: 7

20 Centrifugal Pump 3.00000 EA

Shipping Information KYTC Division of Equipment - Receiving Shop

1239 Wilkinson Blvd

Frankfort KY 40601

Billing Information KYTC Division of Equipment

1234 Wilkinson Blvd

Frankfort KY 40601

Document ID: RFB 605 2700000161 Page: 8

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest price receives the maximum points.

95 Points The bidder with the best delivery receives the maximum points.

5 Points

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov.

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and

Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST:

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.23)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

Document Phase Document Description Page 9

2700000161 Final Anti-Icing Application Unit & Options Total Pages: 46 https://vss.ky.gov https://vss.ky.gov https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

_____ OTHER REQUIRED DOCUMENTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Specifications – Commodity

1.0 - Specifications of Commodity

GROUP 1 - ANTI-ICING SYSTEM APPLICATION UNITS, 1300 GALLON

ITEM 1 - ANTI-ICING SYSTEM APPLICATION UNITS

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units that as a minimum meet the requirements as follows;

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Terms and Conditions:

Provide each unit to consist of a minimum of 1,300-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of

Document Phase Document Description Page 10 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx fourteen (14) pounds per gallon. Provide a tank for each unit that is 126” in length, 66” in width, and 55” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide three (3) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless steel or corrosion resistant frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Document Phase Document Description Page 11

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that is capable of treating a single lane of roadway pavement.

Install air pinch valve to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve, due to durability, longevity, and to reduce exposure risk, poly is not acceptable. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two

(2) feet apart) for each unit.

Note: Due to Fleet makeup, Parker Brand fittings are required.

Provide a cast iron centrifugal pump that has a stainless-steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers. Provide a ten- (10) gallon per minute hydraulic motor with each unit. Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) or approved equivalent flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Document Phase Document Description Page 12

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves, due to durability, longevity, and to reduce exposure risk, poly is not acceptable.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all major components, pumps, and motors.

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of forty-eight (48) hours response time to warranty call-out during the warranty period to correct any problem that may exist in the units.

ITEM 2 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a minimum 1300-gallon elliptical tank, tank frame and tie-down bows/ hoops as described in ITEM 1.

ITEM 3 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a minimum 1300-gallon elliptical tank and tie-down bows/hoops as described in ITEM 1.

ITEM 4 - BAFFLE BALLS FOR 1335 GALLON TANK

The appropriate number of baffle balls for a 1300-gallon elliptical tank shall be provided as a set that is described in ITEM 1. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 5 - ANTI-ICING SYSTEM APPLICATION UNIT, 2035 GALLON

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Document Phase Document Description Page 13

Provide each unit to consist of one 2,035-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 142” in length, 84” in width, and 56” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide four (4) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with

Document Phase Document Description Page 14

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the

Document Phase Document Description Page 15 top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B

ITEM 6 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 2035-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 5.

ITEM 7 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 2035-gallon elliptical tank and tie-down bows/hoops as described in

ITEM 5.

ITEM 8 - ANTI-ICING SYSTEM APPLICATION UNIT, 2635 GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units provide units that, as a minimum, meet the requirements as follows;

Document Phase Document Description Page 16

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Provide each unit to consist of one 2,635-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 140” in length, 90” in width, and 72” in

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Document Phase Document Description Page 17 mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with

Document Phase Document Description Page 18

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B

ITEM 9 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 2635-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 8.

ITEM 10 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 2635-gallon elliptical tank and tie-down bows/hoops as described in

ITEM 8.

ITEM11 – FREE-STANDING LEG OPTION FOR 2600 GALLON UNITS

Document Phase Document Description Page 19

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

ITEM 12 - BAFFLE BALLS FOR 2,035 & 2,635 GALLON TANK

The appropriate number of baffle balls for a 2035- or 2635-gallon elliptical tank shall be provided as a set that is described in ITEM 5 & ITEM 8. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 13 - ANTI-ICING SYSTEM APPLICATION UNIT, 3135 GALLON

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Provide each unit to consist of one 3135-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 150” in length, 88” in width, and 80” in

Document Phase Document Description Page 20

Document Phase Document Description Page 21

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B

Document Phase Document Description Page 22

ITEM 14 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 3135-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 13.

ITEM 15 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 3135-gallon elliptical tank and tie-down bows/hoops as described in

ITEM 13.

ITEM 16 – FREE-STANDING LEG OPTION FOR 3135 GALLON UNITS

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

ITEM 17 - BAFFLE BALLS FOR 3135 GALLON TANK

The appropriate number of baffle balls for a 3135-gallon elliptical tank shall be provided as a set that is described in ITEM 13. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 18 – UPGRADE PLUMBING AND SPRAY BAR OPTION FOR ALL UNITS

Provide and mount six (6) stainless steel straight stream nozzles in a vertical position on both the left and right sides of the spray-bar as a spray-bar attachment on each unit, which will have the capability of treating the pavement on each or both of the adjacent lanes. Install a plastic wire tie around each nozzle to hold it in place.

2.0

ITEM 19 – GAS ENGINE AND PUMP OPTION FOR ALL UNITS

Provide a multi-purpose 2” pump with full frame protection. This unit shall be a centrifugal self-priming pump capable of pumping 220 GPM. Unit shall have thermoplastic pump housing for chemical capability and be designed for pumping industrial and agriculture chemicals. This option shall be in lieu of the hydraulic pump as listed in Items 1, 5, 8 and 13.

Honda WMP20X or Approved Equal

Document Phase Document Description Page 23

ITEM 20 – CENTRIFUGAL PUMP FOR ALL UNITS

Provide a centrifugal pump with 1 ½” suction x 1 ¼” discharge mounted to a Honda GX160 engine or equal. Unit shall be rated at 110GPM/80 PSI maximum.

1.01 - Required Insurance Coverage The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

A. Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Document Phase Document Description Page 24

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

o The certificate holder shall be listed as:

Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622 o Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the

Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

A copy of the Endorsement of Additional Insured must be submitted with the Certificate of Insurance.

o The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

o The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

o KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Equipment to award a master agreement contract for: Anti-Icing Application Unit & Options.

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

Document Phase Document Description Page 25 http://www.ambest.com https://insurance.ky.gov/ppc/Company/Default.aspx https://insurance.ky.gov/ppc/Company/Default.aspx

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning upon award and expiring 11/30/2027.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet: Division of Equipment, Department of Highways Districts 1-12.

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. The price increase must be based on industry wide price changes. The contract holder must request in writing a price

Document Phase Document Description Page 26 increase at least thirty (30) days prior to the effective date and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases; however, the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Oct 14, 2026.