Final_RFB_605_2700000130_2_SO_FORM.PDF

Document ID: RFB 605 2700000130 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: FEDERAL - EQUIPMENT RENTAL W/OPERATOR DISTRICT 8

Date Issued:

10/07/2026 Record Date:

10/07/2026

Solicitation Closes Date:

10/19/2026 Time:

13:30

Solicitation No:

RFB 605 2700000130

Reason for Modification

Addendum #1 to move the bid closing date to 10/19/2026 to allow time for questions to be answered.

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000130 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 FEDERAL - EXCAVATOR TRACK W/

OPERATOR

700.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

97534 Earth Moving Equipment (Graders, Dozers, Loaders, etc.) Rent

Extended Description TRACK HOE, HYDRAULIC, CRAWLER MOUNTED, DIESEL POWERED W/OPERATOR TO MEET THE FOLLOWING SPECIFICATIONS:

BOOM LENGTH OF 25 FT MIN, MINIMUM 145 HP OR GREATER, 1.5 CY BUCKET MIN, 42 INCHES WIDE TOOTHED ROCK BUCKET, MIN GROUND OPERATING WEIGHT OF 46,000 LBS. EXCAVATOR SHALL HAVE HYDRAULIC THUMB ATTACHMENT OR A GRAPPLE

ATTACHMENT AVAILABLE FOR USE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model # ______________________________________________

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 FEDERAL - EXCAVATOR TRACK LONG

REACH W/OPERATOR

30.00000 HOUR

TRACK HOE, HYDRAULIC, CRAWLER MOUNTED, DIESEL POWERED W/OPERATOR TO MEET THE FOLLOWING MIN SPECIFICATIONS: LONG REACH BOOM 50 FT AND BUCKET SIZE 1 CY, 140 HP, GROUND OPERATING WEIGHT OF 48,000 LBS.

EXCAVATOR SHALL HAVE HYDRAULIC THUMB ATTACHMENT OR A GRAPPLE ATTACHMENT AVAILABLE FOR USE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model # ______________________________________________

Document ID: RFB 605 2700000130 Page: 3

3 FEDERAL - HAMMER/HOE RAM/

BREAKER

5.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. MINIMUM 4,000 FT-LBS (ENERGY CLASS) TO BE USED ON TRACK EXCAVATOR WITH 25' BOOM, MIN GROUND WEIGHT OF 46,000 LBS OR GRATER AND MIN OF 145 HP OR GREATER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

4 FEDERAL - HAMMER/HOE RAM/

BREAKER LONG REACH

MIN 300 FT-LBS (ENERGY CLASS) TO BE USED ON HIGH FLOW HYDRAULIC SKID STEER OR LONG REACH 50 FT MINIMUM

EXCAVATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

5 FEDERAL- TREE MULCHING

ATTACHMENT

400.00000 HOUR

MULCHING HEAD WITH A MIN OF 24" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90 DEGREE TILT MOUNT. TO BE

USED ON TRACK EXCAVATOR 25' BOOM, MIN OF 145 HP AND 46,000 LB MIN WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

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6 FEDERAL- TREE MULCHING

MULCHING HEAD WITH A MINIMUM OF 36" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90 DEGREE TILT MOUNT. TO

BE USED ON TRACK EXCAVATOR 25' AND 50' BOOM LENGTH.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

7 FEDERAL - DUMP TRUCK W/OPERATOR 300.00000 HOUR

TRUCK RENTAL W/OPERATOR, FOR ON HIGHWAY USE, TANDEM WITH 350 HP MINIMUM, WITH MINIMUM 16 FOOT BED.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

8 FEDERAL - ARTICULATED TRUCK 5.00000 HOUR

ARTICULATED TRUCK RENTAL W/OPERATOR , 25 TON OR GREATER 4 X 4

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 5

9 FEDERAL - SMALL TRACTOR CRAWLER 5.00000 HOUR

60 HP MIN DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER CUTTING BLADE. 15,000 LB MINIMUM OPERATING WEIGHT

W/OPERATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

10 FEDERAL - LARGE TRACTOR CRAWLER 5.00000 HOUR

140 HP OR GREATER DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER BLADE. 33,000 LB MINIMUM OPERATING

WEIGHT W/OPERATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

11 FEDERAL- LIGHT PLANT 5.00000 HOUR

OUTPUT OF MINIMAL 6 KW @ 60HZ WITH A HEIGHT OF 12 TO 30 FT, 4 LIGHTS PER UNIT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 6

12 FEDERAL - SKID STEER W/OPERATOR 40.00000 HOUR

TRACKED SKID STEER MIN OF 70 HP WITH HIGH FLOW HYDRAULIC SYSTEM TO OPERATE SPECIAL ATTACHMENTS. SKID STEER WILL INCLUDE THE FOLLOWING BASIC ATTACHMENTS; BUCKET, HEAVY DUTY FORKS, SCRAP GRAPPLE BUCKET. THE FOLLOWING TWO ITEMS ARE HYDRAULIC FLOW SKIED STEER ATTACHMENTS THAT WILL BE PAID BY THE HOUR IN ADDITION

TO SKID STEER/OPERATOR WHEN USED: 24 AND 40 INCH COLD PLANER (MILLING HEAD)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

13 FEDERAL- COLD PLANNER 24 INCH 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER, MIN 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

14 FEDERAL - COLD PLANNER 40 INCH 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 7

15 FEDERAL - ROAD WIDENER

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER MIN 70 HP. HYDRAULIC-DRIVEN CONVEYOR HEAVY DUTY WITH 10" HEAD AND TAIL PULLEYS AND VARIABLE SPEED, RIGHT OR LEFT SIDE DISCHARGE WITH HYDRAULIC WIDTH/HEIGHT ADJUSTMENT. ADJUSTABLE SHOULDERING ANGLE AND SHOULDER WIDTHS OF 1-3.5', WEIGHT (EMPTY) 2700 LBS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

16 FEDERAL - VIBRATORY ROLLER W/

125 HP MINIMUM WITH 84" SMOOTH DRUM AND ATTACHABLE SHEEP FOOT DRUM PAD. 10 TON MINIMUM OPERATING WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

17 FEDERAL - MILLING MACHINE W/

OPERATOR ZIP TYPE

140 HP MINIMUM, 40 INCH WIDE DRUM CAPABLE TO MILL 12 INCHES IN DEPTH, MOUNTED ON MINIMUM 22,000 LB RUBBER TIRED

LOADER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 8

18 FEDERAL - WHEEL LOADER W/

ARTICULATED WHEEL LOADER W/OPERATOR A MINIMUM 150 HP AND 3.5 CU YD MIN BUCKET CAPACITY. 18,000 LB MINIMUM

GROUND WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

19 FEDERAL - FLAGGERS 300.00000 HOUR

PROVIDE FLAGGERS AND TRAFFIC CONTROL FOR MAINTENANCE OPERATIONS ON STREETS AND ROADS. PRICE PER MANHOUR INCLUDES FLAGGERS, WARNING SIGNS, FLAGGERS PADDLES, PPE, AND SET UP IN ACCORDANCE WITH KYTC STANDARD DRAWINGS. PRICE PER MANHOUR IS FOR EACH FLAGGER USED. VENDOR SHALL PROVIDE UP TO 6 FLAGGERS (IF NEEDED)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

20 FEDERAL - EXCAVATOR TRACK W/

OPERATING WEIGHT 63,000 LBS MINIMUM, NET POWER 180 HP MIN, DIESEL POWERED, 30 METRIC TON MIN CLASS EXCAVATOR, EQUIPPED WITH UP TO 48" WIDE CY BUCKET WITH TEETH.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 9

21 FEDERAL - HAMMER/HOE BREAKER 5.00000 HOUR

SHALL BE COMPATIBLE WITH TRACK EXCAVATOR 25 FT BOOM, MIN 180 HP 63,000 LB MIN WEIGHT. MIN 8,000 FT-LBS (ENERGY

CLASS)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

22 FEDERAL - MOWING ATTACHMENT 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER, QUICK ATTACH, MINIMUM 6 FOOT CUT & 7 FT LONG. MIN 70

HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

23 FEDERAL - RAM HOE ATTACHMENT 5.00000 HOUR

IMPACT FREQUENCY RANGE 700-1300, OPERATING RANGE 1450-2175 PSI. COMPATIBLE WITH SKID STEER WITH HIGH FLOW

HYDRAULICS MIN 70 HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 10

24 FEDERAL - MOTOR GRADER W/

MINIMUM 12 FT BLADE MIN 130 HP, 29,000 LB OPER WEIGHT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

25 FEDERAL - ESCORT TRUCK W/

MUST BE 4 WHEEL DRIVE EQUIPPED WITH FLASHING SAFETY LIGHTS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

26 FEDERAL - TREE TRIMMER W/

TREE TRIMMER SHALL MEET THE FOLLOWING MIN REQUIREMENTS: OPERATING WEIGHT - 24,300 LBS. NET POWER - 127 HP, 75' REACH FROM GROUND, AND COMOPOSITE BOOM ELECTRICALLY INSULATED. THIS EQUIPMENT SHALL BE EQUIPPED WITH A FRON MOUNTED HYDRAULIC BLADE THAT IS CAPABLE OF BEING OPERATED FROM THE CAB OF THE MACHINE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 11

27 FEDERAL - VIBRATORY RIPPER 5.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. TO BE USED ON TRACK EXCAVATOR WITH BOOM.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

28 FEDERAL - EXCAVATOR W/OPERATOR 5.00000 HOUR

SHALL MEET THE MINIMUM SPECIFICATIONS: HYDRAULIC TRACKED EXCAVATOR W/OPERATOR; DIESEL POWERED 52 HP, 15,900 POUND OPERATING WEIGHT, 7 METRIC TONS. RUBBER TRACKS, FRONT MOUNTED PUSH BLADE, ZERO TURN, OFFSET BOOM FOR MOBILITY AND CONFINED SPACE WORK. AS NEEDED THE ABILITY TO PROVIDE A 3 FOOT OR 18 INCH WIDE GENERAL PURPOSE

BUCKET. VENDOR IS TO PROVIDE ON (1) PIECE OF THIS EQUIPMENT AT ANY GIVEN TIME.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

29 FEDERAL - LARGE EXCAVATOR W/

BUCKET

LARGE EXCAVATOR WITH BUCKET.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

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30 FEDERAL - HYDRAULIC BREAKER

HYDRAULIC BREAKER ATTACHMENT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

31 FEDERAL - HYDRAULIC CRANE 55 TON

MOUNTED

SHALL MEET THE MINIMUM SPECIFICATIONS: TRUCK MOUNTED HYDRAULIC CRANE 55 TON W/OPERATOR, DIESEL POWERED 392 HP SINGLE ENGINE, 73,000 POUND OPERATING WEIGHT, 110 FOOT BOOM LENGTH, 8X4X4 AXLE CONFIGURATION, MINIMUM LIFT CAPACITY OF 54.5 TONS. ABILITY TO LIFT AND SWING 9.1 TON 30' LONG CONCRETE BARRIER WALL AT A 40 FOOT FULL RADIUS.

SUPPLY 1.25 TO 2 CY CLAMSHELL BUCKET AS NEEDED TO DREDGE CHANNELS, REMOVE FLOOD DEBRIS, CLEAN MUD SLIDES FROM ROADWAYS, OR REMOVE AND LOAD TREES/BRUSH FROM RIVER BRIDGE PIERS. PRICE PER HOUR INCLUDES SUPPLYING AS NEEDED THE ABILITY TO PROVIDE BLOCKS, HOOKS,TAG LINES, RIGGING, CABLES, AND CRIBBING.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

33 FEDERAL - SELF-PROPELLED ROAD

WIDENER W/OPERATOR

THE VENDOR SHALL BE PAID $750.00 IN EMERGENCY MOBILIZATION COSTS FOR EACH PIECE OF REQUIRED EQUIPMENT THAT IS

DELIVERED TO THE WORK SITE AND BEGINS WORK WITHIN 24 HOURS OF NOTIFICATION.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000130 Page: 13

Shipping Information KYTC District 8 - Somerset District Office

1660 South US27

Somerset KY 42502

Billing Information KYTC District 8 - Somerset District Office

1660 South US27 PO Box 780 Somerset KY 42502

Document ID: RFB 605 2700000130 Page: 14

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest bid receives the maximum score.

100 Points

10/7/2026 - Addendum 1 – To change the closing date to 10/19/2026 to allow time for questions to be answered. A second addendum will be posted to answer questions received.

Bid closing date has been changed to 10/19/2026.

No other changes have been made.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and

Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

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2700000130 Final FEDERAL - EQUIPMENT RENTAL W/

OPERATOR DISTRICT 8

Total Pages: 48 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however; vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

_____ NON COLLUSION CERTIFICATION (Section 1.04 E)

_____ BUY AMERICA/BABA (Section 1.04 F)

_____ DBE CERTIFICATION (Section 1.04 G)

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

_____ OTHER REQUIRED DOCUMENTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

This solicitation and the resulting contract(s) are considered Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracting, therefore will meet all requirements of subpart F of 23 CFR Part 635.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

Except as provided herein, all requirements shall conform to the Kentucky Transportation Cabinet’s 2026 Standard Specifications for Road and Bridge Construction. Section references are to the Standard Specifications. The term “Vendor” as applied to this contract shall be understood to be synonymous with the term “Contractor” as applied to the Standard Specifications.

A link to the Standard Specifications can be found at:

http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

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OPERATOR DISTRICT 8

Total Pages: 48 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx http://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

The equipment shall be furnished in excellent mechanical working conditions, in good general appearance, (free of human graphic art), and be approved for use by Department personnel. The equipment shall be furnished fully operated with one (1) operator (with the exception of the light plants) and with all maintenance and repairs including fuel and lubrication necessary for its operation.

The vendor is not required to own all pieces of equipment but must be able to readily provide each piece on contract when requested.

The rental rate is to be paid by the Transportation Cabinet only during the time that the above-named equipment is in actual use on the job. The vendor will be guaranteed a minimum of eight (8) hours per each work order to the vendor. This is not to be construed as a minimum number of hours per equipment, per workday.

The equipment and the operator will be under the supervision and subject to the orders of the Transportation Cabinet, who shall direct the time and place for the use of such equipment.

The Department will provide traffic control necessary for safe operation in accordance with the Manual on Uniform Traffic Control Devices.

The Transportation Cabinet and all its officers, agents and employees shall be held harmless from all suits, actions, or claims of any character brought on account of any injury or damages sustained by any person or property from any actions or for any negligence in performance of the above-named equipment.

Nothing in this proposal is to be construed as any agency relationship between the parties.

Projects assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration.

1.01-Routine Work

Response Time

Should vendor fail to make delivery within the guaranteed response period, they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of 1% per day for each day the service is withheld.

Mobilization/Demobilization

The equipment will be delivered to the place of beginning of operation with no expense to the Transportation Cabinet, and upon completion of the work the equipment will be transported away from the place of operations without expense to the Transportation Cabinet.

It is understood that a delivery order may include more than one work site and that the vendor is responsible for all mobilization expenses between each work site. The Department will only consider multiple work sites on a single delivery order if they are all within a 5-mile radius. There are no minimum hours guaranteed per work site when multiple work sites are included in a delivery order.

1.02-Emergency Work

Response Time

The Vendor guarantees to begin work within 48 hours following notification by the Chief District Engineer or his/her designee that an emergency situation exists. This notification may be in the form of a phone call, but an official Delivery Order shall follow as soon as possible.

An “emergency” is defined as— A situation which creates a threat or impending threat to public health, welfare or safety such as may arise by reason of fires, floods, tornadoes, other natural or man-caused disasters, epidemics, riots, enemy attack, sabotage, explosion, power failure, energy shortages, Document Phase Document Description Page 17

2700000130 Final FEDERAL - EQUIPMENT RENTAL W/

OPERATOR DISTRICT 8

Total Pages: 48 transportation emergencies, equipment failures, state or federal legislative mandates, or similar events.

(Per KRS 45A.095)

The vendor shall provide at least two phone numbers where they can be reached 24 hours a day.

Emergency Contact Person/Phone:

Emergency Contact Person/Phone:

Failure to be reached by District personnel may result in the immediate cancellation of the Master Agreement.

The vendor shall notify the District immediately of any changes to the emergency contacts and/or numbers.

Mobilization/Demobilization

The vendor shall be paid $750.00 in emergency mobilization costs for each piece of required equipment that is delivered to the work site and begins work within 24 hours of notification.

Should the vendor fail to respond to an Emergency as defined above within 48 hours of the notification they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of $1000.00 per day for each day the service is withheld or not provided. The vendor further understands that KYTC may use alternative methods to fulfill the equipment rental needs during an emergency situation.

Failure to respond in seventy-two (72) hours after notification may result in the immediate cancellation of the Master Agreement.

1.03– Insurance Requirements

The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

A. Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

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2. Kentucky Workers Compensation Insurance (if applicable)

The coverage must comply with KRS 45A.480 and KRS Chapter 342.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

o The certificate holder shall be listed as:

Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622 o Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

A copy of the Endorsement of Additional Insured must be submitted with the Certificate of Insurance.

o The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

o The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support

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Total Pages: 48 http://www.ambest.com https://insurance.ky.gov/ppc/Company/Default.aspx https://insurance.ky.gov/ppc/Company/Default.aspx of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

o KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

1.04 - Federal Language

Funds from the Federal Highway Administration will be used to make payment against the resulting contract. The following clauses shall apply:

A. KYTC Standard Specifications

Except as provided herein, conform to all requirements of the Transportation Cabinet’s Current Standard Specifications for Road and Bridge Construction. Section references herein are to the Cabinet’s Current Standard Specifications for Road and Bridge Construction.

The Standard Specifications can be found at: https://transportation.ky.gov/Construction/Pages/Kentucky-Standard- Specifications.aspx

B. FHWA 1273

https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf

C. PROJECT WAGE RATES

The contractor shall use the Davis Bacon Act Wage Determinations for highway construction that are effective 10 calendar days prior to the submission of the bid. The project wage determinations can be found at the following link.

https://sam.gov/content/wage-determinations

Select Domain – Select Construction State – Kentucky County – Leave blank DBA Construction Type – Highway

Locality 1 – KY20260040 Locality 2 – KY20260107 Locality 3 – KY20260038 Locality 4 – KY20260039

The Davis Bacon Act Wage Determinations will be updated upon execution of a renewal of the Master Agreement.

Price increases will be calculated as stated in Section 2.07. There will not be any specific changes in unit bid prices for updates in the prevailing wages.

D. PROHIBITION ON TELECOMMUNICATIONS EQUIPMENT OR SERVICES

In accordance with the FY 2019 National Defense Authorization Act (NDAA), 2 CFR 200.216, and 2 CFR 200.471, Federal agencies are prohibited, after August 13, 2020, from obligating or expending financial assistance to obtain certain telecommunications and video surveillance services and equipment from specific producers. As a result of these regulations, contractors and subcontractors are prohibited, on projects with federal funding participation, from providing telecommunication or video surveillance equipment, services, or systems produced by:

Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities)

Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities)

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Total Pages: 48 https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf https://sam.gov/content/wage-determinations

E. NON COLLUSION CERTIFICATION

Per KRS 45A.325, “Any agreement or collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by agreement to bid at a fixed price, or to refrain from bidding, or otherwise, is prohibited.”

Per 23 USC 112 (c) “The Secretary shall require as a condition precedent to his approval of each contract awarded by competitive bidding pursuant to subsection (b) of this section, and subject to the provisions of this section, a sworn statement, executed by, or on behalf of, the person, firm, association, or corporation to whom such contract is to be awarded, certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.”

The attached Non-Collusion Certification must be submitted to Division of Purchases prior to award of contract.

F. BUY AMERICA REQUIREMENT/ Build America, Buy America Act (BABA)

1.0 BUY AMERICA REQUIREMENT

Follow the “Buy America” provisions as required by 23 U.S.C. § 313 and 23 C.F.R. § 635.410. Except as expressly provided herein all manufacturing processes of steel or iron materials including but not limited to structural steel, guardrail materials, corrugated steel, culvert pipe, structural plate, prestressing strands, and steel reinforcing bars shall occur in the United States of America, including the application of:

• Coating,

• Galvanizing,

• Painting, and

• Other coating that protects or enhances the value of steel or iron products.

The following are exempt, unless processed or refined to include substantial amounts of steel or iron material, and may be used regardless of source in the domestic manufacturing process for steel or iron material:

• Pig iron,

• Processed, pelletized, and reduced iron ore material, or

• Processed alloys.

The Contractor shall submit a certification stating that all manufacturing processes involved with the production of steel or iron materials occurred in the United States.

Produce, mill, fabricate, and manufacture in the United States of America all aluminum components of bridges, tunnels, and large sign support systems, for which either shop fabrication, shop inspection, or certified mill test reports are required as the basis of acceptance by the Department.

Use foreign materials only under the following conditions:

1) When the materials are not permanently incorporated into the project; or

2) When the delivered cost of such materials used does not exceed 0.1 percent of the total Contract amount or $2,500.00, whichever is greater.

The Contractor shall submit to the Engineer the origin and value of any foreign material used.

2.0 BUILD AMERICA, BUY AMERICA (BABA)

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https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=23-USC-1264422296-293024739&term_occur=999&term_src=

Contractor shall comply with the Federal Highway Administration (FHWA) Buy America Requirement in 23 C.F.R. § 635.410 and all relevant provisions of the Build America, Buy America Act (BABA), contained within the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, §§ 70901-52 enacted November 15, 2021. The BABA requires iron, steel, manufactured products, and construction materials used in infrastructure projects funded by federal financial assistance to be produced in the United States. Comply with 2 C.F.R § 184.

BABA permits FHWA participation in the Contract only if domestic steel and iron will be used on the Project.

To be considered domestic, all steel and iron used, and all products manufactured from steel and iron must be produced in the United States and all manufacturing processes, including application of a coating, for these materials must occur in the United States. Coating includes all processes that protect or enhance the value of the material to which the coating is applied. This requirement does not preclude a minimal use of foreign steel and iron materials, provided the cost of such materials does not exceed 0.1% of the total contract amount under the Contract or $2,500.00 whichever is greater.

BABA permits FHWA participation in the Contract only if all “construction materials” as defined in the Act are made in the United States. The Buy America preference applies to the following construction materials incorporated into infrastructure projects: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); Fiber optic cable; optical fiber; lumber; engineered wood; and drywall. Contractor will be required to use construction materials produced in the United States on this Project. The Contractor shall submit a certification stating that all construction materials are certified to be BABA compliant.

3.0 FINAL RULE – FHWA’s Buy America Regulation to Terminate General APPLICABILITY Waiver for Manufactured Products o March 17, 2025 (effective date): For all Federal-aid projects obligated on or after March 15, 2025, all iron or steel products, as defined in § 635.410(c)(1)(iii), must comply with FHWA’s Buy America requirements for steel and iron in § 635.410(b). In addition, for all Federal-aid projects obligated on or after March 15, 2025, per § 635.410(c)(2), articles, materials, and supplies should be classified as an iron or steel product, a manufactured product, or another product as specified by law or in 2 CFR part 184 (such other products specified by law or in 2 CFR part 184 include “excluded materials” and “construction materials”); an article, material, or supply must not be considered to fall into multiple categories.

o October 1, 2025: The final assembly requirement will become effective for Federal-aid projects obligated on or after October 1, 2025. This means that, for manufactured product to be Buy America compliant, for Federal-aid projects obligated on or after October 1, 2025, final assembly of the manufactured product must occur in the United States.

o October 1, 2026: The 55 percent requirement will become effective for Federal-aid projects obligated on or after October 1, 2026. This means that, for manufactured product to be Buy America-compliant, for Federal-aid projects obligated on or after October 1, 2026, all manufactured products permanently incorporated into the project must both be manufactured in the United States (satisfy the final assembly requirement) and have the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States be greater than 55 percent of the total cost of all components of the manufactured product (satisfy the 55 percent requirement).

4.0 – ADDITIONAL REQUIREMENTS

The Contractor has completed and submitted, or shall complete and submit, to the Cabinet a Buy America/ Build America, Buy America Certificate prior to the Cabinet issuing the notice to proceed, in the format below. After submittal, the Contractor is bound by its original certification.

A false certification is a criminal act in violation of 18 U.S.C. § 1001. The Contractor has the burden of proof to establish that it’s in compliance.

At the Contractor’s request, the Cabinet may, but is not obligated to, seek a waiver of Buy America requirements if grounds for the waiver exist under 23 C.F.R. § 635.410(c) or will comply with the applicable Buy America requirements if a waiver of those requirements is not available or not pursued by the Cabinet.

Please refer to the Federal Highway Administration’s Buy America webpage for more information.

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The Certificate of Compliance must be submitted to Division of Purchases prior to award of contract.

G. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

It is the policy of the Kentucky Transportation Cabinet (“the Cabinet”) that Disadvantaged Business Enterprises (“DBE”) shall have the opportunity to participate in the performance of highway construction projects financed in whole or in part by Federal Funds in order to create a level playing field for all businesses who wish to contract with the Cabinet. To that end, the Cabinet will comply with the regulations found in 49 CFR Part 26, and the definitions and requirements contained therein shall be adopted as if set out verbatim herein.

The Cabinet, contractors, subcontractors, and sub-recipients shall not discriminate on the basis of race, color, national origin, or sex in the performance of work performed pursuant to Cabinet contracts. The contractor shall carry out applicable requirements of 49 CFR 26 in the award and administration of federally assisted highway construction projects. The contractor will include this provision in all its subcontracts and supply agreements pertaining to contracts with the Cabinet.

Failure by the contractor to carry out these requirements is a material breach of its contract with the Cabinet, which may result in the termination of the contract or such other remedy as the Cabinet deems necessary.

DBE GOAL

The Disadvantaged Business Enterprise (DBE) goal established for this contract, as listed below, is the percentage of the total value of the contract.

The contractor shall exercise all necessary and reasonable steps to ensure that Disadvantaged Business Enterprises participate in a least the percent of the contract as set forth above as goals for this contract.

OBLIGATION OF CONTRACTORS

Each contractor prequalified to perform work on Cabinet projects shall designate and make known to the Cabinet a liaison officer who is assigned the responsibility of effectively administering and promoting an active program for utilization of DBEs.

If a formal goal has not been designated for the contract, all contractors are encouraged to consider DBEs for subcontract work as well as for the supply of material and services needed to perform this work.

Contractors are encouraged to use the services of banks owned and controlled by minorities and women.

CERTIFICATION OF CONTRACT GOAL

Contractors shall include the following certification in bids for projects for which a DBE goal has been established.

BIDS SUBMITTED WHICH DO NOT INCLUDE CERTIFICATION OF DBE PARTICIPATION WILL NOT BE ACCEPTED. These bids will not be considered for award by the Cabinet and they will be returned to the bidder.

“The bidder certifies that it has secured participation by Disadvantaged Business Enterprises (“DBE”) in the amount of 0% percent of the total value of this contract and that the DBE participation is in compliance with the requirements of 49 CFR 26 and the policies of the Kentucky Transportation Cabinet pertaining to the DBE Program.”

The attached DBE Certification Form must be submitted to Division of Purchases prior to award of contract.

DBEs utilized in achieving the DBE goal must be certified and prequalified for the work items at the time the bid is submitted.

DBE PARTICIPATION PLAN

Lowest responsive bidders must submit the DBE Plan/ Subcontractor Request, form TC 14-35 DBE, within 5 days of the letting. This is necessary before the Awards Committee will review and make a recommendation. The

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The DBE Participation Plan shall include the following:

1. Name and address of DBE Subcontractor(s) and/or supplier(s) intended to be used in the proposed project;

2. Description of the work each is to perform including the work item, unit, quantity, unit price and total amount of the work to be performed by the individual DBE. The Proposal Line Number, Category Number, and the Project Line Number can be found in the “material listing” on the Construction Procurement website under the specific letting;

3. The dollar value of each proposed DBE subcontract and the percentage of total project contract value this represents. DBE participation may be counted as follows;

a) If DBE suppliers and manufactures assume actual and contractual responsibility, the dollar value of materials to be furnished will be counted toward the goal as follows:

• The entire expenditure paid to a DBE manufacturer;

• 60 percent of expenditures to DBE suppliers that are not manufacturers provided the supplier is a regular dealer in the product involved.