Final_RFB_605_2600000528_1_SO_FORM.PDF

Document ID: RFB 605 2600000528 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Electrical Maintenance D7

Date Issued:

04/14/2026 Record Date:

04/14/2026

Solicitation Closes Date:

05/05/2026 Time:

13:30

Solicitation No:

RFB 605 2600000528

Online Bidding Prohibited: No

For Information Call:

LATASHA CHENAULT

502-782-5673

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2600000528 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Electrician 2136.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

96883 Traffic Signal Maintenance and Repair

Extended Description Electrician

A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $66.00.

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See section 1.00 for Specifications.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

2 Laborer 1680.00000 HOUR

Laborer

A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $40.00.

See Section 1.00 for specifications

3 Equipment Operator 1673.00000 HOUR

Equipment Operator

A maximum amount has been set for the hourly rate of this line item. This unit price shall not exceed $55.00.

Document ID: RFB 605 2600000528 Page: 3

See Section 1.00 for specifications.

4 Service Vehicle 90.00000 HOUR

Service Vehicle

5 30' Bucket Truck 1259.00000 HOUR

30' Bucket Truck

6 50' Bucket Truck 109.00000 HOUR

50' Bucket Truck

Document ID: RFB 605 2600000528 Page: 4

7 Skid Steer Loader 52.00000 HOUR

Skid Steer Loader

8 Flatbed Truck 26.00000 HOUR

Flatbed Truck

9 Air compressor with Tools Including Jackhammer

66.00000 HOUR

Air compressor with Tools Including Jackhammer

10 Aerial Lift Device 5.00000 HOUR

Aerial Lift Device

Document ID: RFB 605 2600000528 Page: 5

11 1 1/2 ton Line Truck 309.00000 HOUR

1 1/2 ton Line Truck

12 Loop Saw, Slot, and Fill 1268.00000 FT

Loop Saw, Slot, and Fill

13 Loop Wire 2631.00000 FT

Loop Wire

Document ID: RFB 605 2600000528 Page: 6

14 Core Drilling Machine 5.00000 HOUR

Core Drilling Machine

15 Directional Drilling Machine 5.00000 HOUR

Directional Drilling Machine

16 Trenching Machine 150.00000 HOUR

Trenching Machine

17 Boring Machine 11.00000 HOUR

Boring Machine

Document ID: RFB 605 2600000528 Page: 7

18 Furnish #57 Aggregate 0.10000 TON

Furnish #57 Aggregate

19 Furnish and install base- Steel pole from 46' to 120'

1.00000 CUYD

Furnish and install base- Steel pole from 46' to 120'

20 Furnish and Install Base- Steel Pole up to 45' 39.00000 CUYD

Furnish and Install Base- Steel Pole up to 45'

Document ID: RFB 605 2600000528 Page: 8

21 Furnish & Install Base -Luminaire 1.00000 CUYD

Furnish & Install Base -Luminaire

22 Furnish & Install Base -Pedestal 2.00000 CUYD

Furnish & Install Base -Pedestal

23 Furnish & Install Pad - Cabinet, Enclosure, or Tower

29.00000 CUYD

Furnish & Install Pad - Cabinet, Enclosure, or Tower

24 On Call 196.00000 HOUR

On Call

This unit price shall not exceed $15.00

Document ID: RFB 605 2600000528 Page: 9

Shipping Information KYTC District 1 - Paducah District Office

5501 Kentucky Dam Road

Paducah KY 42003

Billing Information KYTC District 1 - Paducah District Office

5501 Kentucky Dam Road

Paducah KY 42003

Document ID: RFB 605 2600000528 Page: 10

Submission Checklist

The following items will be required to be submitted with bid:

Item Price

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

Document Phase Document Description Page 11

2600000528 Final Electrical Maintenance D7 Total Pages: 50 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ REQUIRED VINs (Section 1.08)

_____ EMPLOYEE QUALIFICATIONS (Section 1.09)

_____ CERTIFICATE OF INSURANCE (See Section 1.27)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Scope of Work – Service

1.00#Specifications of Service Requirements

MILEAGE IS INCIDENTAL TO THIS CONTRACT AND IS NO LONGER A PAY ITEM.

ANY TRAFFIC CONTROL BY THE CONTRACTOR SHALL BE INCIDENTAL TO THE WHOLE

CONTRACT.

ELECTRICAL MAINTENANCE AND REPAIR CONTRACT

1.01 – SCOPE OF WORK

The scope of this contract shall include, but not be limited to, the following type of work:

• Field construction, troubleshooting, and repair of:

• Traffic signals

• Flashing beacons

• School flashers

• Lighting (i.e., roadway, aviation, bridge, pedestrian, rest area, weight station, intersection, tunnel, and navigation lighting)

Document Phase Document Description Page 12

2600000528 Final Electrical Maintenance D7 Total Pages: 50 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

1.02 - LOCATIONS

All work on this contract shall take place in the following counties: Anderson, Bourbon, Boyle, Clark, Fayette, Garrard, Jessamine, Madison, Mercer, Montgomery, Scott, Woodford.

The Contractor shall provide technical expertise, labor, working equipment, and all tools necessary for the work associated with this contract. The Contractor shall be licensed by the Department of Housing, Building, & Construction as an Electrical Contractor. The Contractor should have at least a three (3) person crew for all work on this contract. One employee on the crew shall be a License Electrician per the Department of Housing, Building, & Construction. The Contract Manager shall have the final decision on the number of vehicles and persons for each crew.

All electrical work shall be conducted or supervised by a licensed electrician. Non-electrical work may be supervised by personnel without an electrical license. If questions arise, the Contractor Manager shall make the final determination as to what work needs to be supervised by a licensed electrician. The Contract Manager may require the replacement of an individual who is not performing satisfactorily.

1.03 - ELECTRICAL TRAFFIC CONTROL DEVICES WORK

The Contractor’s vehicles per signal job shall consist of two vehicles per 3-person crew. If additional vehicles are needed, the contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of thirty (30) feet when doing signal work on this contract. If a larger bucket truck is required for signal work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Level II (field or construction) or the contract will not be renewed.

1.04 - LIGHTING WORK

The Contractor’s vehicles per lighting job shall consist of a service and a bucket truck per crew. If additional vehicles are needed, the Contractor shall get prior approval from the Contract Manager to add any other vehicles for each crew. The Contractor shall use bucket trucks with a maximum working height in the range of fifty (50) feet when doing lighting work on this contract. If a larger bucket truck is required for lighting work, the Contractor shall get prior approval from the Contract Manager before larger bucket trucks will be allowed to be used on this contract.

By the end of the initial contract term, the Contractor shall be able to furnish one person for each field crew who is certified in IMSA Lighting Level I, or the contract will not be renewed.

1.05 - STANDARDS

All work shall be completed in a professional manner and meet the requirements of the local utility, any supplied drawings or plans, the latest editions of the National Electrical Code, the Manual on Uniform Traffic Control Devices, the Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction including all current supplemental standard specifications, and special notes (with the exception of Section 109) and the Division of Highway Design Standard Drawings. All work shall be done in accordance with the Division of Traffic Operations’ specifications for signals and lighting. The Contractor shall be responsible for conforming to all OSHA and KOSHA safety requirements for all work performed.

The Division of Traffic Operations’ specifications for signals and lighting can be found under Traffic Design Standards and Tools on the Division of Traffic Operations webpage: https://transportation.ky.gov/TrafficOperations/ Pages/Design-Services-Branch-Standards-and-

Tools.aspx

The Kentucky Department of Highways’ Standard Specifications for Road and Bridge Construction can be found on the Division of Construction’s webpage:

https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

Document Phase Document Description Page 13

2600000528 Final Electrical Maintenance D7 Total Pages: 50 https://transportation.ky.gov/Construction/Pages/Kentucky-Standard-Specifications.aspx

The Manual on Uniform Traffic Control Devices can be found at: http://mutcd.fhwa.dot.gov

Standard Drawings of various items can be found on the Division of Highway Design’s webpage: https:// transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx

1.06 - PUBLIC INFORMATION

The Contractor shall notify the Contract Manager three (3) business days in advance of any planned work that might significantly impact traffic flow in case the District wants to relay this information to the public.

1.07 - TERMINATION OF CONTRACT

In the event the contract is terminated for any reason, the Contractor shall be paid for the work performed or services rendered up to and including the date of cancellation.

In the event the parties cannot reach a mutual agreement as to the amount of work performed or services rendered then, the matter shall be submitted to the Secretary of the Kentucky Transportation Cabinet for review. The decision by the Secretary of the Kentucky Transportation Cabinet shall be final and binding on both parties.

1.08 - DOCUMENTATION OF VEHICLE QUALIFICATIONS

All bucket trucks and line trucks shall be maintained in good working condition, safe, reliable, and mechanically sound. Prior to award the Contractor shall submit VIN’s of all bucket trucks and line trucks that will be used on this contract. The Contractor shall submit the titles to the Contract Manager for all bucket trucks and line trucks that are used on this contract before any truck can be used on this contract. The Contract Manager may require the replacement of any equipment that is not performing satisfactorily.

1.09 - DOCUMENTATION OF EMPLOYEE QUALIFICATIONS

The Contractor shall submit the following information:

• Proof of Electrical Contractor license issued by Department of Housing, Building, & Construction

• Proof of electrician license issued by Department of Housing, Building, & Construction for each crew

• Staffing plan

• Proof of certification for the International Municipal Signal Association (IMSA) Level 1 and 2 (Field or Construction) for all Electricians – All IMSA certifications shall be valid and up to date

• Diplomas

• Work Zone Traffic Control Supervisor Qualification (WZTCS) – Contractor is required to have at least one qualified Work Zone Traffic Control Supervisor on the crew – qualifications shall be current within five (5) years (qualifying classes can be found online at the Kentucky Transportation Center (KTC), the American Traffic Safety Services Association (ATSSA), and the Kentucky Laborers’ Joint Apprenticeship & Training Trust Fund)

• Flagging credentials – All employees shall have this requirement – Qualifications shall be current within 5 years

• Any other supporting documentation requested for each employee initially assigned to the contract

The Contractor shall submit all information necessary to verify experience and training. This staffing plan shall be submitted prior to award. The Cabinet shall verify all credentials prior to award of contract.

Pre-approved personnel shall comprise the actual field crews when work commences. Substituting less experienced personnel after award of contract may result in termination of the contract.

Field crews shall submit credentials to the Contract Manager, including IMSA, WZTCT, and WZTCS certifications (including contact info) prior to beginning work. Anytime that new crews or personnel are added, credentials shall

Document Phase Document Description Page 14

2600000528 Final Electrical Maintenance D7 Total Pages: 50 http://mutcd.fhwa.dot.gov https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx https://transportation.ky.gov/Highway-Design/Pages/Standard-Drawings.aspx be supplied to the Contract Manager prior to work commencing. Documentation of credentials will be required for each new employee added to the contract.

1.10 - EMPLOYEE QUALIFICATIONS

Electricians shall meet all of the following qualifications:

• Licensed electrician issued by the Department of Housing, Building, & Construction

• IMSA Traffic Signal Technician I & IMSA Traffic Signal Technician II (Field or Construction) certification shall be renewed with IMSA. All electricians shall have this certification within six (6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract. If certification is not presented, the contract will not be renewed.

• IMSA Roadway Lighting I certification – All electricians shall have this certification within six (6) months of the start of the contract. Proof of certification shall be sent to the Contract Manager upon renewal of contract. If certification is not presented, the contract will not be renewed.

• Work Zone Traffic Control Supervisor Qualification – A crew member shall have this qualification

• within six (6) months of the start of the contract.

• Work Zone Traffic Control Technician Qualification – All crew members shall have this certification within six

(6) months of the start of the contract.

• Flagging credentials

• Sufficient documented experience and training in the fields of traffic electronics, telecommunications, sensors, wireless data and related technologies

• Individual shall be knowledgeable of the electrical safety codes and National Electrical Code.

• All individuals shall be familiar with the equipment being serviced and shall be capable of replacing components, rebooting equipment, and initial troubleshooting.

The electrician shall perform the following tasks:

• Correspond with the Contract Manager to coordinate staffing levels with upcoming work

• Correspond with the Contract Manager upon receiving work orders to determine scope of work

• Coordinate with the Contract Manager to procure necessary materials or pick up spare parts

• Coordinate traffic control measures with the Contract Manager and district personnel

• Coordinate with electrical, telephone, and other utilities for location of services

• Supervise traffic control work

• Perform on-site management of installation tasks

• Perform initial or simple field troubleshooting

• Coordinate with equipment manufacturers to resolve problems

• Perform field device replacement, calibration, installation and rebooting

• Perform installation tasks

• Perform device rebooting

• Perform traffic control work

Document Phase Document Description Page 15

• Perform inspection, inventory and testing

• Perform preventative maintenance

• Perform coaxial and fiber terminations

• Perform inspections and quality control functions

• Manage the Laborer(s) and Equipment Operator

• Complete/Review daily field sheets

• Review monthly billing reports for accuracy

• Provide technical support and training for the Laborer(s)

• Provide technical information to the Contract Manager

• Act as primary contact between the Contractor and the Contract Manager

• Perform shipping and receiving functions for warranty replacement

Laborers and equipment operators shall have the following certifications and qualifications:

• Work Zone Traffic Control Technician Qualification. All laborers and equipment operators shall have this certification within six (6) months of the start of the contract.

• Flagging credentials

Laborers shall have experience in basic electrical construction practices. Laborers shall be competent to operate all tools and light equipment. Individuals shall be supplied with additional tools and equipment as necessary.

Equipment operators shall have a Commercial Driver’s License (CDL) to transport and operate heavy equipment.

Equipment operators shall be physically and mentally competent to operate equipment in a safe and efficient manner. Individuals shall be supplied with additional tools and equipment as necessary.

1.11 - EQUIPMENT FOR ELECTRICIANS

At a minimum, electricians shall be equipped with, and familiar with, the operation of the following equipment:

• Complete set of electronic and electrical hand tools

• Soldering pen

• Voltmeter

• Coaxial stripping and crimping tools for video and RF cable

• Cable Locator

• Wire Tracer

• Laptop computer with modem and internet, email access (one per crew and for on-call services)

• Windows 10 device with USB and WIFI capability

• Ethernet port/USB-to-Ethernet adapter

• Web browser

• Admin rights on your computer

• Cellular telephone with KY statewide coverage (one per crew)

Document Phase Document Description Page 16

• Digital Camera (one per crew)

• Global Positioning System (GPS) receiver (one per crew)

• Clamp-on ground resistance tester

Individuals shall be supplied with additional tools and equipment as necessary.

1.12 - QUANTITY

There is no guarantee of the quantity mentioned in this invitation, and the Cabinet is obligated only to the extent of the services needed during the term of the contract.

1.13 - WORK ORDERS

The Contract Manager shall provide a written work order via email for all work. Upon receipt of the WO, the contractor shall submit an estimate per line item for completion of that WO to the contract manager within 3 business days. The contract manager will review, approve, and submit for a DO. No services are authorized until an Official Delivery Order has been fully processed by an authorized agency. Upon receipt of the DO, the contractor’s time to complete the work per this contract terms begins. This work order will contain the following information:

• Location of work

• Description of work

• Special instructions or revised installation details or plan set

• Priority and expected response time

The Contractor shall coordinate with the Contract Manager via email before beginning work to resolve any questions about the work order. Each Workorder (assigned by the project manager) will use one Workorder spreadsheet that has 13 field/location reports in them. The tasks/locations of the Workorder as well as the DO # assigned will be filled out in each field report tab for only the current Workorder. When that Workorder is finished that spreadsheet will give you the total of all the field/location tasks on the main total tab in the Workorder spreadsheet.

The summary totals all the Workorder spreadsheets into one invoice with all the other Workorder spreadsheet totaled with cost per the line items.

1.14 - WORK/TIME POLICY

It is anticipated that some repair tasks will occur outside of normal working hours. We estimate that this work will not exceed 12% of the total hours per individual. The Contractor shall be responsible for providing the labor and equipment necessary to conduct such work at the contract price.

The contractor should be restricted to either normal work hours between 8:00 am to 4:30 pm, 5 days a week OR four 10-hour shifts between 7:00am-5:00pm M-Th at the discretion of the Contract Manager at the start of the contract period. The Contract Manager has the right to deviate the selected hours schedule at any time to accommodate inspection or priority project schedules. If any additional deviation is required, there shall be approval from the Contract Manager. The Contract Manager has the right to deviate the hours to accommodate inspection schedules.

Contractor shall not perform routine work on holidays and/or holiday weekends without prior approval from Contract Manager or designee. Contractor shall not perform routine work during active KYTC snow and ice operations without prior approval from Contract Manager or designee. The Contractor can see this information on the GOKY.KY.gov website.

1.15 - RESPONSE TIMES

Routine Work:

Upon notification by the Contract Manager, the Contractor and all necessary equipment shall be on-site and working within five (5) working days.

Document Phase Document Description Page 17

Emergency Work:

Emergency work shall consist of situations where malfunctioning, downed, or damaged equipment is creating an immediate safety hazard.

Emergency work may include, but is not limited to, the following:

• Traffic signal in roadway

• Signal/lighting pole in roadway

• Luminaire hanging from a pole

• Signal head hanging from span

• Fire caused by a short circuit at signal/lighting installations

• Report of navigation/aviation light outage

• Hit Cabinet, Pole, Or Service

• High Call Storm Events

The Contractor shall be readily available to the Contract Manager at all times in case of an emergency situation, either through a cell phone equipped with voice mail or other suitable means. Once contacted, the Contractor shall immediately mobilize to respond to emergency work and be on-site with all necessary equipment and working within four (4) hours. This is billed to On Call First Response Line Items

1.16 - INVOICING AND FIELD SHEETS

The Contractor shall submit monthly invoices, including original daily field reports and detail summary spreadsheets. Invoice quantities shall equal the sum of the daily field reports. Daily reports signed by the KYTC designee will not be the official record for the hourly and items done on a daily basis. The Contract Manager shall have the final decision of what items and hours worked will be paid on the monthly invoice. This decision will be based on the Contractor’s daily reports, KYTC designee daily reports, and the work orders that are finished during the time period for this monthly invoice. Field report summary spreadsheets shall be delivered in an Excel format agreed upon between the Contractor and Contract Manager. We require that the contractor use the attached Excel spreadsheet to do the daily field reports on the computer that each electrician is required to have. The Contractor can submit an alternative way to digitally provide the daily field sheet. This alternative shall be submitted in your documentation and will be approved/disapproved by KYTC Traffic Operations. This alternative shall have at least a way to do daily field reports and add all daily field reports digitally for the final report for the invoice. This alternative shall be accessible to the Contract Manager.

A daily field report shall be submitted for each construction work site and shall include a detailed description of the work performed each day. The daily field report shall include details of all bid items or hourly items used for each work site each day. Maintenance, troubleshooting, or inspection at multiple sites in a single day may be combined on a single field report with the approval of the Contract Manager. To reduce confusion, the daily field report shall only include information related to billable items under the contract line items and shall not include information that the Contractor needs for their own purposes (such as daily time reporting) or time/work that is not billable to the contract.

The Contractor shall notify the Contract Manager of any work conducted by a non-licensed individual that the Contractor feels should qualify for the electrician pay rate. The Contractor shall notify the Contract Manager for approval of such situations before the non-licensed individual does any work as an electrician. When electrician pay is approved for non-licensed individuals, the Contractor shall be required to send the Contract Manager proof that non-licensed employees received electrician pay rate for qualifying work.

Common examples where unlicensed employees would be paid as an electrician may include the following activities:

Document Phase Document Description Page 18

Possible electrician’s activities to be paid as an electrician:

• Pulling wire

• Pushing wire

• Resplicing wire

• Placing conduit (pvc or rigid) in ground or above ground

• Connecting conduit (pvc or rigid)

• Connecting wiring in signal/ped head/detectors

• Hanging a signal head/ped head/detector

• Troubleshooting a loop amp/controllers/loadswitch/conflict monitor

• Reinstalling loop amp/controllers/loadswitch/conflict monitor

• Cleaning filter in electrical cabinet

• Replacing light bulb in cabinet

• Connecting wiring for led modules/luminaires

• Installing grounding bushing

• Troubleshooting grounding system

• Installing ground rod

• Installing wire from ground rod to device

• Placing wiring in saw slot for loops

• Replacing fuses

• Replacing fans

• Replacing power supplies

• Replacing thermostat

• Replacing traffic or lighting cabinet

• New service

• Replacing service

• Installing camera

• Replacing camera

• Installing antenna

• Replacing antenna

• Installing surge arrestor

• Connecting communication cable

• Making connections for communication cables

• Installing detection pucks in pavement

Document Phase Document Description Page 19

• Installing luminaire heads

• Installing navigation/aviation lights

• Megging loops/wire

• Testing grounding resistance

• Installing photocell

• Replacing photocell

• Replacing roadway luminaire ballast

• Troubleshooting/replacing internal components of lighting cabinet

• Troubleshoot lighting circuits

• Installing/replacing disconnect

• Diagnostic testing (voltage, resistance, amperage, etc.)

• Replacing high mast pole breakers

• Replacing high mast fixture ballast kits

• Lowering high mast fixtures

The Contractor shall submit field reports for every traffic signal they respond to while being oncall. The field report shall include all materials, hours worked at each signal, AVL verification report, and all equipment used by the Contractor. A separate report detailing the date, time of notification, intersection, reported issue & source of reported issue, findings of investigation, materials/equipment replaced/used, time technician left the intersection, and the name and signature of technician.

1.17 - MATERIALS

The Cabinet will provide all materials except for bid items that are listed as furnish and install.

The Contractor shall pick up materials at the Frankfort Equipment Warehouse, pole yard, district maintenance yard, or other location as required by the Contract Manager. This mileage shall be incidental to the whole contract.

Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be hourly for two laborers instead of what is stated above. When the Contractor picks up materials from the district maintenance yard, they shall not be paid for hourly bid items (including equipment and personnel).

The Contractor may have to maintain a stock of materials to facilitate on-call first response. This stock will be determined by the Contract Manager and will be given to the Contractor the day they are notified. All materials shall be signed for by the Contractor. The Contractor shall be responsible for the safe storage of this equipment and the replacement of any equipment damaged or lost. All unused materials shall be returned to the Cabinet at the end of the on-call time period. If the Contractor runs out of materials, it is the responsibility of the Contractor to contact the Contract Manager/designee to acquire more materials. The stock of equipment may include items such as controllers, detectors, load switches, relays, flashers, conflict monitors, LEDs and power supplies. The Contract Manager will determine the extent of the Contractor’s stock. The Contractor is responsible for providing the Contract Manager a list of all materials and locations of the materials that were used during the on-call period.

This information is required for tracking materials and auditing purposes.

1.18 - REMOVAL OF EXISTING EQUIPMENT

Removal of all existing equipment shall be paid for on an hourly basis except if included in the bid item. The transport of materials that are deemed recyclable/salvageable by the Contract Manager to Cabinet-owned facilities

Document Phase Document Description Page 20 shall be paid for on an hourly basis and the mileage shall be incidental to the whole contract. The transport of disposable materials (as determined by the Contract Manager) shall be incidental to this Contract. Contractor personnel that transport materials will be paid hourly for one equipment operator and one laborer for the hourly bid item for personnel (maximum of two individuals), and the Contractor will be paid hourly for the vehicle that is used to transport materials. If vehicles used do not require a CDL to operate, payment will be paid hourly for two laborers instead of what is stated above. The Cabinet will not pay for any support vehicles that do not transport the materials or any personnel that is over the maximum set forward in this contract.

This includes all materials removed from the project site except for any plastic materials (does not include traffic signals or blankout signs) or wood poles. All plastic materials or wood poles shall be properly disposed of by the Contractor off the project. All materials minus the exceptions shall be returned to the Cabinet as directed by the Contract Manager. The Contract Manager shall dispose of all materials per the Cabinet’s policy.

1.19 - RECORDS RETENTION

The Contractor shall maintain books, documents, papers, electronic accounting records, and other evidence pertaining to costs incurred and make such materials available at their respective offices at all reasonable times during the contract period and for five (5) years from the date of final payment under the contract for inspection by the Cabinet, and copies thereof shall be furnished if requested. The Cabinet has the right to audit these records at any time.

1.20 - COMMUNICATIONS

The Contractor shall maintain daily communication with the Contract Manager to coordinate work and materials required.

1.21 - DAMAGE TO EXISTING FACILITIES

The Contractor shall coordinate with the applicable underground location services and local utilities before beginning any excavation task. The Contractor shall be responsible for all costs to repair any public or private underground or overhead infrastructure damaged during construction.

1.22 - WORKMANSHIP / WARRANTY

All work shall be performed in a professional manner. Work areas shall be cleaned up upon completion of the task. Cleanup shall include removal of all trash and debris in the work area. The Contractor shall warrant that all workmanship complies fully with the requirements of the contract specifications. Should any defect appear within six months after the project is completed due to inferior workmanship, the Contractor warrants that he will do immediately whatever is necessary to remedy the defects without additional cost to the Cabinet.

The Contractor shall notify the Contract Manager of existing material that is damaged, defective, or worn immediately upon identification of such material. This includes any worn signal mounting hardware, damaged wiring, bad splices, etc.

1.23 - POLE HANDHOLE COVERS, TRANSFORMER BASE DOORS, AND JUNCTION BOX LIDS

The Contractor shall reinstall all pole handhole covers, transformer base doors, and junction box lids for traffic control devices and lighting installations during any tasks. The contractor shall reinstall pole handhole covers/doors, transformer base doors, and junction box lids upon completion of work on each individual item and prior to leaving the work site. If the pole handhole covers, transformer base doors, and junction box lids are missing or cannot be reinstalled through conventional methods due to damage, the Contractor shall contact the Contract Manager with details of each location so that replacements can be ordered. The Contractor shall attempt to secure damaged pole handhole covers, transformer base doors, and junction box lids until replacements are received. Any labor, equipment or materials used to reinstall or attempt to secure pole handhole covers/doors, transformer base doors, and junction box lids shall be incidental. If replacement pole handhole covers/doors, transformer base doors, and junction box lids become available prior to completion of all required tasks on the work site, the contractor shall install these items at no additional cost to KYTC. The Contract Manager will make the final determination on when a project is called complete. If the replacement is received after the project is called complete, the contractor will

Document Phase Document Description Page 21 be paid hourly and equipment used to reinstall the item. Notify the Contract Manager if the junction box is badly damaged.

1.24 - END OF CONTRACT

At the end of the contract period all work shall be stopped. No payments for work shall be paid after the date the contract ends. The Contract Manager shall only schedule work that can be done by the end of the contract ending date. If the Contractor is still on the job, the Contractor shall be paid for the work that he has already done but shall not be paid for work that is done after the contract ending date.

1.25 - LIQUIDATED DAMAGES

The Contract Manager shall notify the Contractor by email of any of the conditions listed below. The Contractor shall complete all repairs within stated time frames and notify the Contract Manager by email upon completion of requested work. The contract manager is responsible for how liquidated damages are applied and may consider a weather-related event for extension of the days involved in the liquidated damages.

The Contractor will be subject to liquidated damages of $500 per day per occurrence until item is completed for the following conditions except when delay in work is due to state provided material delays:

• If the installation of a full traffic signal is not completed within fourteen (14) business days.

• If the installation of one loop, piezoelectric sensor, and in-ground or above ground sensor is not completed within one (1) business day.

• If the installation of any steel strain pole base is not completed within four (4) business days.

• If the installation of a luminaire base, pedestrian pedestal base and pad is not completed with one (1) business day.

• If the on-call individual does not arrive at the first signal within two (2) hours of being called and will receive additional $500 each additional hour until he arrives.

• If the Contractor does not have all necessary/working equipment on-site for routine work within five (5) business days.

• If the Contractor does not have all necessary/working equipment on-site for emergency work within four (4) hours.

• If equipment that is requested by the Contract Manager is not on site within three (3) business days.

• If the Contractor provides a bucket truck or line truck that is older than twelve (12) years.

• If the Contractor does not complete all items on work order before the Contractor leaves the district. If the Contractor receives additional work orders while he is in the district, the Contractor shall remain in the district until all work orders are complete.

• If equipment is not in working condition, the Contract Manager can request that the equipment be replaced/fixed within three (3) business days.

• Restoration of disturbed areas to original condition within three (3) business days.

• If the Replacement Door Plan is not received within two (2) months of the issued work order.

• If the installation of all replacement doors is not installed within two (2) months of the issued work order.

• If inspected work is found to not be in compliance with all applicable standards and is not corrected within three

(3) business days.

• If each pole handhole cover, transformer base door, and junction box lid is not reinstalled/secured or not reported to the Contract Manager if missing. This will be for each pole handhole covers, transformer base doors, and junction box handhole cover or junction box lid.

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1.26 - BILLING - GENERAL

Labor and equipment hours shall be billed for:

Preventative Maintenance Tasks

Troubleshooting of Electronic Equipment Tasks

Removal of existing equipment (outlined in Removal of Existing Equipment Section)

Material/equipment pick-up from Cabinet owned facilities outside of the district (outlined in Materials Section)

Labor and Equipment hours shall not be billed for the installation of any material listed as a bid item.

Labor and Equipment hours shall not be billed for any individual providing on-call bid item duties.

There shall be no electrician, equipment operator, or laborer hours billed for any bid item because of supervision.

Any mileage incurred by the Contractor shall be incidental to the whole contract.

Any traffic control by the Contractor shall be incidental to the whole contract including time, equipment, and personnel for set up and take down of TTC.

For work billed by the hour, the Cabinet will commence counting time for paying the Contractor at the time he arrives at the work site. The Cabinet will end counting time for paying the Contractor at the time he leaves the work site.

Example 1:

The electrician spends one hour troubleshooting a short in a traffic signal span. He spends three hours pulling in sixty (60) feet of new cable to a signal head. The quantities billed would be four hours of electrician time.

Example 2:

The crew of 3, including 1 electrician goes to pick up material from the Frankfort warehouse for a school flasher project using a service vehicle and a bucket truck. It takes 1 hr. They arrive to the job site, spend 30min on setting up traffic control, 3 hrs installing the flasher, 30min breaking down TTC. The charges shall be as follows:

• Electrician=3hrs: o 3 hrs installing the flasher

• Laborer=5 hrs:

o 2 hrs for 2 laborer pay line item for picking up materials in Frankfort (1 hr each, non CDL vehicle) o 3hrs for 1 laborer for installing the flasher

• Equipment operator=3hrs o 3 hrs installing the flasher

• Service Truck=1hr o 1 hr for pick up of materials (non CDL vehicle)

• Bucket Truck=3hrs o 3hrs installing the flasher

1.27 - BEGIN LINE ITEMS

ITEM 1 - Electrician

A maximum hourly rate has been set for this line item. The unit price shall not exceed $66.00.

Electrician pay shall be paid to licensed electricians and to employees performing electrical work under the supervision of a licensed electrician. See invoicing and field sheets for common examples where unlicensed employees would be paid electrician pay.

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This line will also be used to pay permit applications. The quantity of hours to be paid for the completion of the application shall be mutually agreed upon by both parties.

ITEM 2 - LABORER

A maximum hourly rate has been set for this line item. The unit price shall not exceed $40.00.

Commented [TT1]: Below this line is where the changes can be made to your specific District. NOTE: Any spec related to a particular line item listed below needs to be carried over if it is a line item you use in your District. For Example: CABINETS AND ENCLOSURES includes specs regarding proper installation and what the Cabinet and Contractor are responsible for. This information must remain but the CABINET models can be added/edited/ removed if they are or are not used in your District.

ITEM 3 - EQUIPMENT OPERATOR (for lines 5-16)

A maximum hourly rate has been set for this line item. The unit price shall not exceed $55.00.

EQUIPMENT – GENERAL

Equipment bid items shall be used for preventive maintenance, equipment repair, and installation of equipment and materials not listed under material bid items.

Equipment shall be maintained in good working condition, safe, reliable, and mechanically sound. The contractor shall submit the title to the contract manager for all bucket trucks and line trucks that are used on this contract.

Equipment shall have at least two supplemental yellow flashing warning lights. Equipment shall have current safety certificates for use in the State of Kentucky. Equipment may be owned, rented, or subcontracted as required. The Contract Manager may require the replacement of any unit that is not performing effectively.

Hand tools and small power tools are incidental to the contract.

Equipment hours shall not be billed for any equipment provided during on-call bid items.

ITEM 4 - SERVICE VEHICLE

Unit shall be capable of transporting equipment, tools, and individuals.

This can only be billed when:

• Travelling to the Central Office warehouse to pick up or drop off materials, or

• Transporting materials from the Central Office warehouse to the district, or

• Employees are being paid hourly, and there is no other equipment (Line Items 5-11) that is eligible for reimbursement at an hourly rate.

Approval of Project Manager is required, prior to starting work, if more than one service vehicle is required for hourly work.

ITEM 5 - 30’ BUCKET TRUCK

Unit shall have a working height of thirty (30) feet.

ITEM 6 - 50’ BUCKET TRUCK

Unit shall have a working height of fifty (50) feet.

ITEM 7 - SKID STEER LOADER

Unit shall be a minimum of 80 HP and equipped with a bucket and shall include transporting of this item.

ITEM 8 - FLATBED TRUCK

Unit shall be three quarter ton to five ton.

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ITEM 9 - AIR COMPRESSOR

The unit shall have tools, including a jackhammer, and shall include transporting this item.

ITEM 10 - AERIAL LIFT DEVICE

Unit shall be capable of lifting personnel to a height of 130’ Unit shall be capable of lowering and erecting high mast lighting structures up to 120’ in height. If an item needs to be transported, this is incidental to this item.

ITEM 11 - 1 ½ TON LINE TRUCK

Unit shall be equipped with 9”, 18”, 24”, and 36” rock augers. Unit shall also include a pole trailer that carries a 45’ pole.

ITEM 12 – LOOP SAW SLOT AND FILL

Loop saw and slot fill shall include cutting and cleaning loop slot, drilling the transition to junction/pole (includes finishing and installing conduit for the transition), and furnishing and installing sealant, backer rod and grout.

Any materials used to cut the slot shall be furnished by the contractor. This item includes all equipment, labor and electrician supervisor hours needed to perform these tasks.

ITEM 13- WIRE – LOOP WIRE (IMSA 51-7)

Includes the installation of wire in saw slot. Also included in this item are furnishing splices and terminations required to connect wire or cable to equipment and the connection of terminated wire or cable to equipment. Splices and terminations shall be watertight and installed to the satisfaction of the Kentucky Transportation Cabinet. The contractor shall have any tools necessary to properly splice or terminate wire or cable. Splices may include, but not be limited to butt splices or wire nuts. Wire terminations may include, but not be limited to circular lugs, spade lugs or Deutsch plugs (supplied by the cabinet). This item also includes removal of old wire or cable during the installation of new wire (or using old wire to pull new wire at the same time). This item includes the cleaning or clearing out of existing conduit so that the wire can be installed and includes all equipment, labor and electrician supervisor hours needed to perform these tasks.

ITEM 14 – CORE DRILLING MACHINE

Core drilling machine shall be equipped with a drill bit that can drill at least a 4” hole. This item includes that vehicle (if needed) to functionally use the machine.

ITEM 15 – DIRECTIONAL BORING MACHINE

Directional boring machine shall be equipped with at least 200 feet of boring pipe so that the boring machine can bore under at least 200 feet of asphalt, concrete, or dirt. This item should only be used if the boring machine cannot not be used because of lack of right-a-way utility interference, or if the contract manager request more precision on the placement of the conduits. This item includes any vehicle to transport the boring machine to and from the working site.

ITEM 16 – TRENCHING MACHINE

Trenching machine shall be able to trench a hole that is at least 24” deep and 8” wide in dirt or rock. This item includes any vehicle to transport the trenching machine to and from the working site.

ITEM 17 – BORING MACHINE

Boring machine shall be equipped with at least 200 feet of boring pipe so that the boring machine can bore under at least 200 feet of asphalt, concrete, or dirt. This item includes any vehicle to transport the boring machine to and from the working site.

ITEM 18 – FURNISHED #57 AGGREGATE

The Contractor shall furnish specified aggregate for the installation of junction boxes and all other items that need a drainage blanket. The Contractor shall also furnish the geotextile filter fabric type IV and the means to install it on

Document Phase Document Description Page 25 the side of the…