Final PWS NOB Weather Center.pdf

PERFORMANCE WORK STATEMENT (PWS)

Purchase, Delivery, Reconfiguration, and Installation of Office Furniture for Fleet Weather Center Norfolk (FWC-N) Rooms 124, 125, and 129, Building U-117, Naval Station Norfolk, VA.

1.0 MISSION AND OBJECTIVES

1.1 Mission

The Fleet Weather Center Norfolk (FWC-N) directly supports the operational deployment of Carrier and Expeditionary Strike Groups, embarked naval units, warfare staffs, Combatant Commanders, Joint/Coalition forces, and other U.S. government agencies as directed by naval command authority.

1.2 Background and Justification

The spatial layout and existing furniture configurations in Rooms 124, 125, and 129 are outdated, worn beyond their operational lifecycle, and insufficient to support workforce growth and specialized operational watchstanding requirements. This project establishes three distinct execution pillars to modernize the facility's interior footprint:

1.2.1 Room 124 (CPO Mess): A lifecycle refresh of existing, degraded lounge seating to maintain administrative readiness and personnel welfare.

1.2.2 Room 129 (IT Shop): A workspace reconfiguration designed to optimize space, streamline workflow, and accommodate expanding IT technical personnel.

1.2.3 Room 125 (Watchfloor): Both a lifecycle refresh and a full spatial reconfiguration of the primary 24/7 watchfloor to meet critical mission-growth needs. This reconfiguration integrates findings from the Naval Information Forces (NAVIFOR) Watchfloor Industrial Psychologist Study to optimize user ergonomics, mitigate fatigue, improve acoustic properties, and support dense technical watchstander displays.

2.0 PROJECT SCOPE

The Contractor shall provide all labor, management, supervision, tools, materials, equipment, staging, transportation, disassembly, removal, and disposal services necessary to purchase, deliver, assemble, and install commercial-grade modular systems and office furniture within Rooms 124, 125, and 129 of Building U-117 at Naval Station Norfolk, VA.

3.0 BUILDING-SIDE AND ARCHITECTURAL CONSTRAINTS (STRICTLY NO

CONSTRUCTION)

3.1 NAVFAC Building Restrictions

All performance locations are situated within a Naval Facilities Engineering Systems Command (NAVFAC) controlled facility.

3.1.1 Structural Alterations: The Contractor shall perform no structural construction, wall modifications, core drilling, ceiling penetrations, painting, or permanent alterations to the building's structural envelope.

3.1.2 Building-Side Electrical Runs: The Contractor shall perform no modifications to building-side electrical distribution systems. Strictly no new electrical runs, building wall outlet modifications, or building-side panel connections are authorized. Existing building wall and floor electrical receptacles shall be utilized "as-is." Any building-side power shortfalls or additional facility power requirements are outside the scope of this contract and will be addressed separately as a follow-on project by NAVFAC.

3.1.3 Furniture-Side Modular Electrical Connections: Contractor responsibilities are strictly limited to the assembly of furniture-side modular electrical components, routing internal system cables through integrated furniture raceways, and connecting the furniture's modular power components (whips/base power feeds) into existing building electrical receptacles.

3.2 Government Pre-Clearance (Government Prep)

Prior to the Contractor's arrival for disassembly and removal, the Government will completely clear all personal effects, papers, files, IT equipment (computers, monitors, keyboards, mice, telephones), and loose technical gear from all desks, credenzas, and storage units scheduled for replacement. The Contractor is not responsible for disconnecting, re-routing, or installing building-side IT network infrastructure, government computers, or government communication terminals.

3.3 Demolition, Removal, and Disposal Mandate

The Contractor shall be responsible for the complete teardown, disassembly, transport, and proper off-site disposal or recycling of all replaced furniture across all three rooms (124, 125, and 129). All disposal activities shall be completed in accordance with local, state, and federal environmental regulations. No government-owned dumpsters or waste facilities on Naval Station Norfolk shall be used by the Contractor. Disposal costs must be fully accounted for and explicitly detailed in the vendor's pricing proposal.

4.0 SPECIFIC AREA REQUIREMENTS

4.1 Room 124 (CPO Mess) — Lifecycle Couch Refresh

The Contractor shall deliver a high-durability, commercial-grade soft lounge seating solution to replace existing worn items:

4.1.1 Two-Seater Sofa: Provide one (1) commercial-grade two-seater lounge sofa.

4.1.2 Three-Seater Sofa: Provide one (1) commercial-grade three-seater lounge sofa.

4.1.3 Material Specifications: Sofas must feature high-durability, commercial-grade soft upholstery designed for heavy daily use. Final fabric options, durability grades, and colors are to be selected by the government from the vendor's standard offerings post-award.

4.1.4 Removal Scope: Teardown, removal, and disposal of the existing couches are required.

4.2 Room 125 (Watchfloor) — Lifecycle Refresh & Mission Reconfiguration

The Watchfloor operates on a continuous 24/7/365 basis. Workstation layouts, spacing, and technical specifications must incorporate ergonomic and environmental parameters derived from the NAVIFOR Watchfloor Industrial Psychologist Study to mitigate watchstander fatigue, support specialized viewing requirements, and optimize acoustic and physical flow.

4.2.1 Motorized Height-Adjustable Workstations (Quantity: 38)

• Worksurface Dimensions: Each workstation shall feature a worksurface large enough to support dual-monitor displays, 2 keyboards, 2 mice, 2 telephones and 2 laptops.

• Height-Adjustability: Workstations must feature integrated dual-stage motorized legs to allow seamless transitions between sitting and standing heights, reducing muscular fatigue and boredom during extended shifts.

• Task Lighting: Each workstation must be equipped with an individual, adjustable, and dimmable LED task light (Pixo-style or equivalent) to allow personalized lighting control within a darkened watchfloor environment.

• Under-Desk Cable Management: Workstations must include heavy-duty, wave-style flexible cable management tracks or grippers underneath the worksurface to secure power and IT cabling throughout vertical transitions.

• Accessory Mounts: Desks must be pre-configured to support articulated monitor arms without interfering with physical height adjustments.

4.2.2 Acoustical and Space Partitioning

• Modular Panels: Workstations must be supported by structural modular panel frames.

Spine and end-of-run panels must balance visibility and privacy as dictated by spatial plans.

• Acoustic Mitigation: Panels must utilize high-performance, tackable fabric tiles engineered with a high Noise Reduction Coefficient (NRC) rating to absorb ambient vocal and environmental noise on the active watchfloor.

• Physical Clearance Standards: Workstation placement and partition runs must guarantee the following minimum clearances to ensure safety, ease of passage, and compliance with the industrial psychologist study and ADA guidelines:

o 4.2.2.1 Seated User Clearance: A minimum of 53.9 inches of clearance must be maintained from the leading edge of the workstation worksurface to the nearest obstacle or workspace boundary behind the seated watchstander.

o 4.2.2.2 Equipment Clearance: A minimum of 48 inches of clearance must be maintained in front of any equipment rack, server cabinet, or storage locker.

o 4.2.2.3 General Passageways: A minimum of 44 inches of passageway clearance is required for two personnel passing abreast, and a minimum of 29.9 inches for two personnel passing facing each other.

o 4.2.2.4 ADA Clearance: Passageways must support a minimum of 36 inches of clearance for single-wheelchair passage.

4.2.3 Modular Panel Power (Furniture-Side)

• Utility Raceways: Base panels must contain baseline utility raceways to route power and data cords.

• Electrical Outlets: Provide quad electrical tiles/receptacles (minimum 4 outlets per user workstation) to accommodate multiple technical displays and local accessories.

• Modular Power Infeeds (Base Power Infeeds - BPIs): Provide five (5) left-hand (LH) and four (4) right-hand (RH) receptacle-mounted base infeeds, utilizing an 8-wire, 4-circuit modular power whip configuration.

• Electrical Disconnection/Reconnection Scope: The Contractor is responsible for disconnecting existing modular whips and re-routing/reconnecting the new modular electrical whips into existing building floor/wall electrical boxes. No modifications to building-side electrical distribution are permitted.

4.2.4 Articulated Monitor and Laptop Mounts

• Heavy-Duty Quad Articulating Mounts (Quantity: 6): Provide six (6) heavy-duty pneumatic/gas-spring articulating monitor mounts capable of supporting up to four (4) screens or dense ultrawide screens (up to 49" diagonal). These mounts must support dense display arrays for positions requiring extensive visualization (e.g., MWS configurations).

• Dual Articulating Mounts (Quantity: 32): Provide thirty-two (32) pneumatic articulating dual-monitor desk mounts capable of supporting up to 35" screens to facilitate rapid viewing adjustments, collaborative screen-sharing, and clean workspace layouts.

4.2.5 Locker and Cubby Storage Solutions

• Triple-Door Lockers: Triple-Door Lockers: Provide high-durability laminate triple-door locker units (utilizing a combination of left-opening and right-hand opening units, approx. 74"H x 12"W x 18"D each) to accommodate personal gear. Locker layouts must fit seamlessly beside existing lockers. The exact quantity and configuration of locker units shall be determined by the Contractor during the mandatory site survey based on physical space availability and layout optimization.

• Bookcase Units: Provide full-depth floor bookcases (approx. 18"D x 21"H x 72"W) and matching stack-on bookcases (approx. 14"D x 61"H x 18"W) to support the organized storage and labeling of training manuals, standard operating procedures (SOPs), Job Qualification Requirements (JQRs), and Personnel Qualification Standards (PQS).

Frequently used manuals must be positioned at a height range of 8 to 32 inches above the seated reference level for ease of reach. The exact quantity of bookcase and stack-on units shall be determined by the Contractor during the mandatory site survey based on spatial capacity and optimization.

4.2.6 Print, Copy, and Storage Stations

• Base Storage Cabinets (Quantity: 2): Provide two (2) locking full-depth 2-door storage cabinets (approx. 24"D x 30"W x 28"H) serving as a continuous credenza base.

• Worksurface Top (Quantity: 1): Provide one (1) continuous high-durability laminate worksurface top measuring approximately 24"D x 60"W with a durable 2mm impact-resistant edge banding.

4.2.7 Storage, Collaboration, and Collaborative Seating

• 2-Door Storage Cabinets (Quantity: 8): Provide eight (8) high-durability laminate 2-door storage cabinets (approx. 36"W x 39 7/8"H) with matching 18.25"D x 36"W laminate tops.

• Collaboration Table (Quantity: 1): Provide one (1) circular collaboration/discussion table (approx. 42" diameter, 29"H) with a metal base.

• Mesh-Back Side Chairs (Quantity: 4): Provide four (4) commercial-grade guest chairs featuring a black frame, mesh back, upholstered fabric seat, and dual-wheel casters for mobility.

Current Layout:

Desired Layout:

4.3 Room 129 (IT Shop) — Workforce Growth Reconfiguration

The Contractor shall supply a highly durable modular desk and partition layout to optimize Room 129 for expanding technical support staff, integrating specific electrical whip relocations:

4.3.1 L-Shaped Technical Workstation

• Motorized Height-Adjustable Desk: Provide one (2) motorized height-adjustable workstation (approx. 30"D x 72"W x 29"H) utilizing high-durability laminate finishes.

• L-Shaped Freestanding Return: Provide one (2) matching freestanding rectangular return/desk (approx. 24"D x 42"W) to form a complete L-shaped footprint.

• Mobile Storage Pedestal: Provide one (2) under-desk mobile box/box/file (B/B/F) locking drawer cabinet.

• Specifically, the row of desks immediately adjacent to the Passageway wall shall be removed.

• All other rows of furniture shall be shifted 5’ toward the Passageway wall.

4.3.2 Privacy Partitioning

• Modular Panels: Provide modular panel frames with high-durability fabric tiles (approx.

60" to 65" high) to establish physical boundaries. Partition packages must include top caps, segment bars, stability feet, and floor anchor brackets.

4.3.3 Electrical Whip Relocation and Removal Scope

Consistent with the spatial reconfiguration, the Contractor shall execute the following task-specific electrical actions using furniture-certified technicians:

4.3.3.1 BPI Relocation: Relocate two (2) existing furniture-side modular Base Power Infeeds (BPIs) and connect them to existing building floor/wall electrical boxes.

4.3.3.2 BPI Termination: Properly terminate, cap, and make safe one (1) existing modular BPI.

4.3.3.3 Power Run Disassembly: Disassemble and remove two (2) old, designated modular electrical power runs.

4.3.3.4 Run Reconfiguration: Reconfigure modular power cabling along one side of the remaining run to accommodate the new desk layout.

5.0 SITE SURVEY, BASE ACCESS, AND SECURITY CONSTRAINTS

5.1 Security and Logistical Constraints (Open Storage Secret Facility Sanitization)

FWC Norfolk is a secure Navy command operating as an Open Storage Secret Facility.

5.1.1 Secure Facility Protocol: The Watchfloor must be sanitized of all classified materials and displays prior to the arrival of uncleared Contractor personnel.

5.1.2 Schedule Adherence: Strict adherence to the scheduled survey time block is mandatory.

Late arrivals cannot be accommodated, and failure to arrive on time will result in forfeiture of the site survey opportunity.

5.1.3 Escort Requirements: Contractor personnel must be escorted by cleared Government representatives at all times while inside the secure envelope of Building U-117.

5.2 Physical Address and Base Access

5.2.1 Facility Physical Address:

• Fleet Weather Center Norfolk 9141 Third Ave Norfolk, VA 23511

5.2.2 Installation Access Requirements: It is highly preferred that Contractor representatives attending the site survey and installation phases already possess active base access credentials for Naval Station Norfolk (e.g., DBIDS card or Common Access Card).

5.2.3 Pass & ID Office Coordination: If attending personnel do not possess valid base installation access, the Contractor must notify the Government Project Manager at least five (5) business days prior to the event to coordinate visitor sponsorship. Unaccredited personnel must meet sponsored representatives at the Naval Station Norfolk Pass & ID Office early enough on the day of the survey to allow for processing:

• Pass & ID Physical Address:

Naval Station Norfolk Pass & ID Office 1560 Mall Drive Norfolk, VA 23511

6.0 DESCRIPTION OF SERVICES

6.1 General Work Management

6.1.1 Management Responsibility: The Contractor shall plan, coordinate, and manage all new products, equipment, transportation, and personnel required for the delivery, assembly, and installation of the furniture.

6.1.2 Contract Manager: The Contractor shall designate a Project Contract Manager and an alternate in writing to the Contracting Officer (CO) within ten (10) calendar days of contract award. This manager shall have full authority to act on behalf of the Contractor on all daily operational matters.

6.1.3 Personnel Standards: All Contractor personnel shall present a neat, professional appearance and be easily identifiable as Contractor employees via uniform shirts, badges, or high-visibility vests.

6.2 Delivery Services and Life Safety Compliance

6.2.1 Delivery Coordination: The Contractor's Project Manager must provide on-site coordination for all product staging, deliveries, and forklift/elevator usage.

6.2.2 Storage: The Contractor's quoted price must include up to sixty (60) days of storage for new products in the event of unexpected government-side installation delays.

6.2.3 Emergency Egress Maintenance: Staging and installation activities must not block marked fire exits or emergency egress pathways. Egress lanes must comply with NFPA 101 Life Safety standards at all times.

6.3 Installation and Quality Standards

6.3.1 Certified Installers: Only manufacturer-certified installation professionals shall be used to assemble and level the modular systems furniture.

6.3.2 Cleanliness and Protection: The Contractor shall protect all building interior surfaces (flooring, entryways, walls) using approved protective coverings that do not leave residual outline prints or adhesive stains.

6.3.3 Daily Waste Removal: The Contractor shall perform complete clean-up and removal of packaging materials, cardboard, and project debris daily. All packaging materials must be disposed of off-base in accordance with municipal regulations.

6.3.4 Leveling and Functionality: All workstations, credenzas, and storage units must be perfectly leveled, squared, and aligned with adjoining panels. All drawers, glides, and locking cylinders must operate smoothly, and keys must be present in all locksets.

6.3.5 Final Deep-Clean: Prior to final government walkthrough, the Contractor shall thoroughly clean and wipe down all new furniture using manufacturer-approved, non-abrasive cleaning agents.

7.0 DELIVERABLES AND CLOSEOUT REQUIREMENTS

7.1 Deliverables Schedule

The Contractor shall submit the following Contract Data Requirements Lists (CDRLs) in PDF or Microsoft Word format:

7.1.1 Technical Design Layout Drawings: Floor plan drawings (CAD .dwg and PDF formats, 1/4" = 1'-0" scale) mapping workstation configurations, panel layouts, modular power feeds, and clearances within forty-five (45) calendar days from Authority to Proceed (ARO).

7.1.2 Baseline Project Schedule: A detailed installation schedule and cost estimates for procurement items within thirty (30) calendar days of ARO.

7.1.3 Closeout Walkthrough Punch List: Formulated during the closeout phase, resolving all active installation discrepancies.

7.1.4 Final Project Out-Brief Report: Delivered within ten (10) calendar days of final project acceptance.

7.2 Inspection and Acceptance Procedures

7.2.1 Joint Walkthrough: A post-installation joint walkthrough must be performed by the Contractor's senior on-site representative and the designated Government Acceptor.

7.2.2 Punch List Formulation: All discrepancies, scratches, or incomplete items must be documented in an official punch list and provided to the Contractor's representative.

7.2.3 Remediation Mandate: The Contractor must remediate all punch list items to the complete satisfaction of the Government Acceptor.

7.2.4 Acceptance Form: Upon successful remediation of all punch list items, both parties will sign the Inspection/Acceptance Checklist, authorizing closeout and final invoice submission.

8.0 PERIOD OF PERFORMANCE

8.1 Period of Performance (PoP): The overall period of performance shall be one (1) year from contract award to cover design formulation, procurement, installation, closeout, and initial warranty support.

8.2 Hours of Operation: Work shall be performed during normal business hours: Monday through Friday, 0730 to 1600, excluding Federal Holidays. Requests for after-hours or weekend work must be submitted in writing at least five (5) working days in advance and approved by the Contracting Officer.

9.0 WARRANTY AND REPAIR SUPPORT

9.1 Minimum Warranty: The Contractor shall furnish a factory warranty against defects in materials and workmanship on all provided furniture, motorized height-adjustable frames, and monitor arms for a minimum of one (1) year post-acceptance.

9.2 Technical Support Point of Contact: The Contractor must designate a single point of contact for service calls, routine maintenance coordination, and warranty claims during the warranty period.

9.3 As-Built Documentation: The Contractor shall provide final, updated "As-Built" and redline layouts showing the final physical and electrical modular runs.