Final PWS Grease Traps - Sept 24.pdf

PERFORMANCE WORK STATEMENT (PWS)

GREASE TRAP MAINTENANCE (FY-25)

LITTLE ROCK AIR FORCE BASE, AR 72099

Sept 2024

Contents

1 DESCRIPTION OF SERVICES:

2 MAINTENANCE SERVICES:

2 . 1 GREASE TRAPS:

2 .2 EMERGENCY PUMPING:

2.3 NOTIFICATION:

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4 GENERAL INFORMATION:

4.1 QUALITY CONTROL:

4.2 QUALITY ASSURANCE:

4.3 Hours of Operation:

4.4 Base Closure due to Weather:

4.5 Security Police, Fire Protection, and Emergency Medical Treatment:

5 ENVIRONMENTAL CONCERNS:

5.1 Compliance with Environmental Laws:

5.2 Hazardous Materials (HM):

5.3 Special Waste Generated by the Contractor:

5.4 Nuisance and Polluting Activity Prohibited:

5.5 Storm Water Discharges:

5.6 Spill Cleanup:

6 SAFETY:

7 SECURITY REQUIREMENTS:

7.1 Pass and Identification:

7.2 Background checks:

7.3 Employee Identification:

7.4 Base Rules and Regulations:

8 APPENDIXES

PERFORMACE WORK STATEMENT

1. DESCRIPTION OF SERVICES:

The work covered by this statement of work consists of furnishing all plant, labor, equipment, appliances, vehicles, and materials to pump/service 10 grease traps on Little Rock AFB in strict compliance with the specifications of this contract and Jacksonville Wastewater Discharge Permit: 87-08-12. The grease traps will remain operational during the maintenance and or pumping.

2. MAINTENANCE SERVICES:

2 .1 GREASE TRAPS:

The contractor shall provide pumping services to maintain and minimize Fat, Oil, and Grease (FOG) build-up and foreign material from grease interceptors located at the facilities (See Appendixes A & B).

Periodic maintenance will require residue to be scraped from the interior surfaces to ensure effective function of the grease traps. Each grease trap will be monitored on a monthly basis to ensure the interior and exterior areas and surfaces will be free from FOG. Contractor wi l l be required to ut i l ize v e h i c u l a r o r p o r t a b l e type pumping equipment to remove FOG and ensure the surrounding area to the separators are free from debris left from the cleaning (see Appendix “A” for pumping frequency and “B” for locations). The contractor will remove all material from government property and dispose of or recycle at their expense. Disposal will be accomplished in strict compliance with all rules, regulations and codes from local, county, state and federal authorities. Under no circumstances may the waste hauler reintroduce the removed water or materials into the Little Rock AFB’s sewer system. While flushing an interceptor with hot water using chemicals or other agents to dissolve or emulsify grease, water containing agents shall not be allowed to flow into the wastewater treatment system (see Appendix C).

Pumping operations must be performed with a truck/tank free from other waste products.

The contractor shall submit a written description of any alternate methods or deviations from plans to the contracting officer and obtain approval from the contracting officer prior to performing the work.

2.2 EMERGENCY PUMPING:

Contractor will provide a contingency for emergency pumping due to failure of g r e a s e t r a p s systems, overload, or at the request of Little Rock AFB for any wastewater that requires removal and proper treatment. In an emergency situation, Little Rock AFB will be provided the opportunity to call the pumping contractor directly.

2.3 NOTIFICATION:

Contractor shall notify the Utility shop in Building 540, Phone 501-987-7703, prior to performing any chemical treatment and/or pumping services for the Grease Traps. The Utility shop will monitor the performance to ensure the services are received. Upon completion of work, the contractor will deliver a signed, legible inspection/service report to the Utility shop, identifying activities performed. The contractor’s truck/tank will be available prior to and after, if pumping occurs, for inspection to insure that items are adhered to in paragraph 2.1. The schedule of pumping may be adjusted up or down for each facility as required, which is highly dependent on the size and activity of the OWS.

Pay for services will be based on the schedule bid price for each facility based on prior year activity (See Appendix A).

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: None

4. GENERAL INFORMATION:

4.1 QUALITY CONTROL:

Contractor shall develop and maintain a quality inspection program to ensure pumping services are performed in accordance with all regulatory standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2,

4.2 QUALITY ASSURANCE:

The Government will periodically evaluate the contractor’s performance by appointing representatives to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, government representatives shall make the final determination of the validity of customer complaints.

4.3 Hours of Operation:

Normal business hours are defined as Monday through Friday, 0700 - 1600, exclusive of Federal holidays, unless otherwise directed by the Contracting Officer (CO).

New Year’s Day 1 January Martin Luther King, Jr., Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Juneteenth Day

Last Monday in May 19 June

Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving 4th Thursday in November

Christmas 25 December

4.4 Base Closure due to Weather:

The contractor shall contact the COR for official notification of base closure due to inclement weather.

4.5 Security Police, Fire Protection, and Emergency Medical Treatment:

The government will provide general on-base Security Police service. Call 911 for emergencies for Security Police, to report a fire, or for medical emergencies. The government will provide emergency medical treatment and emergency patient-transportation service for contract personnel who are injured or become critically ill during the performance of this contract. The contractor must reimburse the government for the cost of medical treatment and patient transportation service at the current rate. The contractor is responsible for preparing necessary paperwork and reimbursement costs.

5. ENVIRONMENTAL CONCERNS:

5.1 Compliance with Environmental Laws:

The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein.

Copies of local policies and procedures can be reviewed at the 19 CES Installation Environmental Flight, Bldg 528, phone 987-7700.

5.2 Hazardous Materials (HM):

For the purposes of this document, Hazardous Materials are defined as any product, material;

portable or substance listed in 49 CFR 172.101 and 40 CFR 302-304. Specifically, a HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

Absolutely no hazardous material shall be brought onto Little Rock AFB until that material is authorized for use. Point of contact to initiate this process is the Civil Engineering HAZMO/CAP (19 CES/CEIEC), Building 1575, phone (501) 987-5247. The requirements apply for all HM that the user intends to bring onto government property for a particular process or application. The user shall submit, to the 19 CES/CEIEC through the government representative, an AF Form 3952 worksheet, Material Safety Data Sheets (MSDSs) and any other supporting documentation for each hazardous substance used prior to introduction of that material to Little Rock AFB.

Contractors shall also submit, to the CO, a list of hazardous/potentially HM to be used in the performance of their contract prior to introducing the HM to the base. The list shall include the contract number, performance period, MSDSs, cost data per unit, and a contractor point of contact (POC) for HM matters. Prior to disposal of any container on base that contained HM, the contractor POC shall notify the HAZMO/CAP. Should HM requirements change during the performance period, the contractor’s POC shall immediately notify the HAZMO/CAP of such changes, in writing. The contractor’s program manager or designee shall acknowledge through initials or signature, Air Force Form 3952, Portable/Hazardous Material Authorization Request to facilitate data capture and reporting. The contractor will report through the CO to the 19 CES/CEIEC/HAZMO on a monthly basis, all hazardous/potentially hazardous materials brought onto Little Rock AFB. Phone, fax, or email notification to 19 CES/CEIEC can accomplish reporting this information.

Should HM requirements change during the performance period, the contractor’s POC shall immediately notify the CO of such changes, in writing.

No hazardous material shall be stored at Little Rock Air Force Base.

Class I Ozone Depleting Portables (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

5.3 Special Waste Generated by the Contractor:

For the purposes of this document, special waste shall include those identified as Special Waste by the Arkansas Department of Energy and Environment (ADEE).

All special waste generated by the contractor during or as a result of this project shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of ADEE Industrial and Hazardous Waste Regulations, and LRAFB Hazardous Waste Management Plan. Any anticipated special waste generation shall be identified to the CO prior to ANY generation of such waste. The Installation Environmental Flight (CEIE) will assist the contractor in determining any special handling or storage procedures.

5.4 Nuisance and Polluting Activity Prohibited:

Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

5.5 Storm Water Discharges:

The contractor must comply with the Arkansas Water and Pollution Control Act (Act 472 of 1949, as amended, Ark. Code Ann. 8-4-101 et seq.; the Clean Water Act (33U.S.C. 1251 et seq.); the Environmental Protection Agency’s National Pollutant Discharge Elimination System (NPDES) 40 CFR 122.26, and the NPDES Phase II storm water rules Municipal Separate Storm Sewer System (MS4), for permit requirements for storm water discharges associated with construction activities, and shall comply with all provisions of the LRAFB Storm water Pollution Prevention Plans for the MS4 and the Industrial General permits.

5.6 Spill Cleanup:

The Contractor will bear financial responsibility for cleanup, transportation, disposal and restoration cost in the event a spill or accident is caused by the contractor.

6. SAFETY:

The contractor must comply with all applicable federal, state, and local safety requirements.

The contractor shall also comply with the American General Contractor's Safety Manual and the Occupational Safety and Health Act.

7. SECURITY REQUIREMENTS:

7.1 Pass and Identification:

The contractor must ensure the following pass and identification items required for contract performance are obtained for employees and vehicles requiring access to Little Rock AFB to perform contract requirements. The contractor will contact the COR should any problem arise regarding access to the base.

7.2 Background checks:

Contractor must have a background check on all employees performing work on Little Rock AFB from the National Criminal Information Center, and a local warrants check through the Arkansas Department of Public Safety and provide copies of the background checks to the 19 Security Forces and to the CO before the employees will be allowed to perform work on Little Rock AFB. The associated cost for these checks will be paid by the contractor.

7.3 Employee Identification:

Contractor personnel must present a neat and professional appearance and be easily recognized as contractor employees. This will be accomplished by wearing contractor issued badges that contains the company’s name, employee’s full name, employee photo.

Any article of clothing with explicit words or graphics is prohibited on Little Rock AFB.

7.4 Base Rules and Regulations:

Contractor personnel must report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contract employees are required to obey base rules and regulations. All contract personnel will obey posted signs (controlled entry, speed limits, cell phone use). The contractor personnel must comply with base traffic regulations; failure to do so could result in terminating base access.

8. APPENDIXES

A. Facility numbers/function and frequency of pumping for Grease Traps B. Map of Grease Traps C. Jacksonville wastewater utility discharge permit no. 87-08-12

APPENDIX A: Facility numbers /function and frequency of pumping for Grease Traps (14,301 Gallons Total)

APPENDIX B: Map of Grease Traps (see atch)

Item

NO.

Location Total Gallons

Frequency Function

1M B-787 20 Monthly Starbucks *Indoor Grease Trap (portable pump required)

2M B-1080 100 Monthly Hangar 1080 3M B-1080 100 Monthly Hangar 1080 4M B-1080 1250 Monthly Hangar 1080 5M B-789 1000 Monthly Burger King 6M B-1990 231 Monthly CDC 7M B-956 100 Monthly Bowling Alley 8M B-1992 1000 Monthly Youth Center 9Q B-834 4500 Quarterly Dining Facility 10Q B-1257 1500 Quarterly CDC 11Q B-787 3000 Quarterly Food Court 12Q B-239 1500 Quarterly Fire Department

APPENDIX C: Jacksonville Wastewater Discharge Permit 87-08-12

9/6/24,9;51 AM Chapter 13.24 - SEWER SYSTE|M Code of Ordinances Jacksonville, A|R Municipal code Library

13.24.140 - Grease, Oil, and Sand Traps.

(1) Grease and oil Interceptors shall be provided when, In the opinion of the Manager, they are necessary for the proper handling of liquid waste containing grease In excessive amounts except that such Interceptors shall not be required for private living quarters or dwelling units. All Interceptors shall be of a type and capacity approved by the Utility and shall be located as readily and easily accessible for required cleaning and Inspection. Within ninety (90) days of approval of this Code, the Utility will develop Standard Specifications for the type and capacity of grease trap required by this Code and shall duly notify any affected User. In that event, the following provisions shall apply:

(a) Existing grease traps that do not meet Utility requirements will not be required to be upgraded to meet Utility requirements, unless In the opinion of the Manager and/or the Health Department the existing grease trap will not function to a level adequate to prevent sewer line blockage or a public health hazard. In lieu of replacing an existing trap, the Manager may allow for use of a grease trap treatment such as bacteria or require more frequent cleaning of the trap;

(b) AO grease traps must be continuously maintained and operated by User at User's expense. User will Insure that all resides from the grease trap are disposed of In a manner consistent with applicable local, state, and federal laws;

(c) Manager may require that a grease trap be cleaned by User at a frequency determined by Manager and Manager may require User to maintain records of said cleaning;

(d) The Utility may recover any cost from User associated with excessive line cleaning due to the absence of a grease trap or Improper or Inadequate maintenance and operation of the grease trap. For the purposes of this provision, excessive line cleaning Is defined as any cleaning of the sewer line that would not be expected if the trap was functioning normally and/or required; and/or,

(e) Manager may waive the requirement for the Installation of a grease trap when conditions make Installation Impractical. A grease trap waiver will not relieve User from any line cleaning charges that may occur as a result of the waiver.

(2) Sand and oil Interceptors shall be provided when. In the opinion of Manager, they are necessary for proper handling of liquid waste containing sand, oil, or other harmful Ingredients. Such Interceptors shall not be required for private living quarters or dwelling units. All Interceptors shall be of a type and capacity approved by Utility and shall be readily and easily accessible for regular cleaning and inspection. Within ninety (90) days of approval of this Code, Utility will develop Standard Specifications for the type and capacity of sand and oil Interceptors required by this Code and shall duly notify any affected User. In that event, the following provisions shall apply:

(a) Existing sand and oil Interceptors which do not meet Utility requirements will not have to be upgraded to meet Utility requirements, unless In the opinion of the Manager the existing interceptor will not function to a level adequate to prevent the discharge of excessive sand or oil Into the sanitary sewer system;

(b) All sand and oil Interceptors must be continuously maintained and operated by User at User's expense.

User will Insure that all residues from the sand and oil Interceptor are disposed of In a manner consistent with applicable local, state, and federal laws; and/or,

(c) Manager may require User to clean the sand and oil trap at a frequency determined by Manager, and Manager may require that User maintain a record of said cleaning.

(Ord. 1360, § 1, 2009) htlp8://library.munlcode.cotTi/ar/jacksonvlll0/codes/iMde_of_ordlnances?nodeld=TIT13WASE_CH13.24SE

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8. APPENDIXES