Final OR CHILLER REPLACEMENT SOW.docx

DEPARTMENT OF VETERANS AFFAIRS

STATEMENT OF WORK (SOW)

Replacement of OR Package Chiller

1. INTRODUCTION

This Statement of Work (SOW) outlines the required work for the removal of an existing chiller and the turnkey installation of a new Trane Air-Cooled Scroll Packaged Chiller. This work will be performed at the Alexandria Veterans Affairs Health Care System Facility (AVAHCS) 2495 Shreveport HWY 71, Pineville, LA 71360

2. BACKGROUND

The current chiller unit has reached the end of its serviceable life and requires replacement to ensure continued, reliable chilled water service for critical HVAC and process cooling.

3. GENERAL REQUIREMENTS

· Site Visit: Contractor shall perform a site visit prior to commencement of work to coordinate logistics, assess site conditions, and develop a project schedule to minimize impact to VA operations.

· Hours of Work: All work shall be performed at 8:00 a.m. and 4:30 p.m. Monday through Friday as required by the VA facility, unless directed otherwise.

· Contractor Qualifications: All personnel must have appropriate licensure/certifications and be properly trained in chiller installation, startup, and commissioning.

4. SCOPE OF WORK

The contractor shall provide all labor, equipment, materials, supervision, and transportation to:

4.1 Remove Existing Equipment

· Disconnect all electrical, piping, and controls from existing chiller.

· Provide and operate all necessary lifting equipment (e.g., crane) to remove the existing chiller unit from site.

· Demolish and dispose of old chiller in accordance with federal, state, and local regulations.

4.2 Supply and Installation of New Chiller

· Contractor shall supply and install one (1) new 120-ton Trane Air-Cooled Chiller (model CGAM120) as specified. The installation shall comply with manufacturer requirements and local building codes.

· Deliverable: Delivery receipt of new chiller and installation completion report.

Piping Insulation

· Description: Contractor shall install insulation on all new and modified chilled water piping connected to the new chiller, meeting industry standards for thermal efficiency and safety.

· Deliverable: Inspection report confirming proper insulation of piping.

Recharging Glycol

· Description: Contractor shall supply and install glycol in the chilled water loop per factory recommendations, ensuring system is filled to proper levels and concentrations.

· Deliverable: Certificate stating glycol type, amount installed, and conformance with manufacturer guidelines.

Electrical Reconnection

· Description: Contractor shall re-connect the new chiller unit to the existing electrical infrastructure, ensuring all connections comply with code and manufacturer specifications.

· Deliverable: Electrical connection completion certificate and compliance checklist.

Startup and Operational Confirmation

· Description: Contractor shall perform startup procedures and confirm the operational status of the new chiller, including checking for leaks, verifying controls, and ensuring the system operates as intended.

· Deliverable: Startup report and operational verification checklist with customer sign-off.

Condenser Coil Specification

· Description: Contractor shall ensure the new chiller is equipped with standard finned condenser coils (not microchannel coils), as per customer requirements.

· Deliverable: Manufacturer certification or sales order verifying condenser coil type.

Warranty Provision

· Description: Contractor shall provide a full parts and labor warranty for one (1) year, and an extended five (5) year warranty for the compressor, in accordance with manufacturer terms.

· Deliverable: Warranty certificates for unit and compressor, with clear terms and contact information.

4.3 Reconnection and Commissioning

· Reconnect chilled water piping and insulate/re-insulate as required.

· Reconnect electrical systems in accordance with National Electrical Code and VA specifications.

· Provide and install any additional devices required for proper operation.

· Refill the chilled water (CW) loop with appropriate glycol-water mixture per manufacturer’s recommendation.

· Perform startup and commissioning in accordance with OEM and facility requirements.

· Startup must be performed by authorized Trane Service to maintain warranty validity.

· Provide operator training for VA staff on new equipment.

· Provide all operation and maintenance manuals in both print and digital formats.

5. VA-SPECIFIC REQUIREMENTS

· Warranty: All warranty terms specified must be registered with the manufacturer and VA upon project completion.

· Safety & Infection Control: Contractor shall comply with all VA safety, infection control, and occupational health standards, including construction barriers/containment if work is in or near patient care areas.

· Submittals: Contractor must submit product data, installation drawings, wiring diagrams, startup/commissioning documentation, and O&M manuals to VA COR for approval prior to final acceptance.

· Commissioning: Provide written documentation that chiller has been commissioned per OEM requirements and is operating as specified.

· Personnel: Contractor staff shall wear VA-issued identification while on site and check in/out per facility procedures.

· Sensitive Data Notice: Any VA Sensitive Data encountered during this work shall be protected in accordance with VA Handbook 6500.

6. DELIVERABLES/TIMELINES

Due to lead times of equipment expect an administrative NTP for the submittal/ordering of the equipment. Arrangements will be made for the formal NTP based on lead times.

· Pre-Installation Documentation: Within ten (10) business days of Notice to Proceed, submit schedule, safety plan, and product submittals.

· Project Completion: All work, including commissioning and training, must be completed within 30 calendar days from Notice to Proceed.

· Post-Installation Submittals: Within five (5) business days following completion, submit as-builts, warranty registration, and commission report.

7. COORDINATION/CONTACTS

· Contracting Officer’s Representative (COR): TBD

· Facilities Management POC: TBD

8. VA Standard Clauses and Comments

· All electrical work shall conform to latest NFPA 70 (NEC), VA Design Guides, and local code.

· Contractor must consult all applicable VA Master Specifications (available at https://www.cfm.va.gov/til/spec.asp)

· All disposal of old refrigerant must comply with EPA Section 608.

· Contractor is responsible for restoring any disturbed areas to their original condition.

· All work shall be subject to inspection and acceptance by VA personnel.

· This is a VA system; no privacy is to be expected as described in the system’s disclaimer.

END OF STATEMENT OF WORK