Final -Information to Bidders Rocky Gap SP Pit Toilet Install BPM053960.pdf

Information to Bidders E&C Project # P-059-211-010/BPM#053960

This procurement is designated for Small Business Reserve.

NOTICE TO BIDDERS

Solicitation Fact Sheet

- PLEASE READ THOROUGHLY -

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE

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Solicitation # BPM053960 DNR Project # P-059-211-010 DNR Project Title DNR Rocky Gap State Park TON Pit Toilet Installation

Project Location:

Rocky Gap State Park (12500 Pleasant Valley Road Flintstone, MD 21530 (Allegany County) (Adjacent to the Touch of Nature Parking Lot)

Procurement Officer: Shakira Johnson Procurement Email: shakira.johnson@maryland.gov Project Manager: Derek McFarland

For the purpose of this solicitation, the Department of General Services (DGS) Instructions to Bidders for Construction Projects (July 2022), and the DGS General Conditions for Construction Contracts (July 2022) have been supplemented as follows:

1. BID DUE DATE: Wednesday, December 03, 2025 @ 5:00 PM

2. PRE-BID CONFERENCE is scheduled for: Monday, November 17, 2025 @ 10:00

AM

LOCATION: Rocky Gap State Park (Adjacent to the Touch of Nature Parking Lot) 12500 Pleasant Valley Road Flintstone, MD 21530

3. Carefully review the Department of General Services (DGS) Instructions to Bidders for Construction Projects (July 2022); which are attached to this solicitation; and the DGS General Conditions for Construction Contracts (July 2022).

4. The PROJECT CLASSIFICATION for this solicitation is “A” (up to $100,000).

5. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Project Manual directly from eMaryland Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other related documentation.

https://emma.maryland.gov/ https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf https://dgs.maryland.gov/Documents/ofp/GeneralConditionsforConstruction2022.pdf SJohnson Highlight

ATTACHMENTS

NOTE: For this solicitation, the following forms MUST be completed and submitted with the bid. ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form as one attachment. Faxed copies or emails will not be accepted.

• Attachment A - Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to Bidders for Construction Projects.

• Attachment C - Bid Bond (if bid is over $100,000) – submit in accordance Item 5 in the Instructions to Bidders for Construction Projects.

• Attachment F – Bidder/Offeror Information Sheet

• Attachment I – Conflict of Interest Affidavit and Disclosure

• Attachment O - Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8

• Attachment P – List of All Subcontractors - Prime Contractor List of ALL

Subcontractors Anticipated/Used During Contract. *A maximum of 49% of on-site work may be performed by subcontractor(s).

• Attachment U - Contract Affidavit.

6. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 0%

The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Please refer to the MDOT MBE Directory at https://marylandmdbe.mdbecert.com/ to determine if a firm is certified with the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority Business Enterprise Utilization Procedures – February 5, 2021.

Please review all MBE information carefully. Refer to the Minority Business Enterprise Attachment D – February 5, 2021 for further information.

No more than 49% of on-site work may be performed by a subcontractor(s). The bidder (prime vendor) must perform a minimum of 51% of all on-site work.

https://marylandmdbe.mdbecert.com/

7. VETERAN OWNED SMALL BUSINESS ENTERPRISE:

Confirmation of VSBE Program Certification – eMMA is the exclusive platform to use when verifying that a veteran vendor is certified in the state’s VSBE Program. The “VSBE Certification #” field must be populated and the “VSBE Expiration Date” must be valid.

The VSBE subcontracting participation goal for this Solicitation is: 0% The VSBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Please review all VSBE information carefully. Refer to “Attachment E – Veteran-owned Small Business Enterprise” for further information.

No more than 49% of on-site work may be performed by a subcontractor(s). The bidder (prime vendor) must perform a minimum of 51% of all on-site work.

8. ELECTRONIC TRANSACTION FEE:

A. For projects with Project Classifications valued at $5,000,000.00 and below, a Contractor shall pay an electronic transaction fee to the State equal to one percent (1%) of the amount paid to the Contractor by the State for accepted work. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge, but shall be included in the price listed in the Contractor’s Project Quotation.

B. Within forty-five (45) days of receiving payment from the State for accepted work, the Contractor shall submit the electronic transaction fee to the Office of State Procurement: Fiscal Services Division, 301 W. Preston Street, Room 1309 Baltimore, MD, 21201.

C. Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the Contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third-party analysis of all Contract activity, deeming the Contractor in default of the Contract, and Contract termination.

D. Prior to the award of a PO Agreement, the Contractor will be asked to confirm in writing that the price included in its Project Quotation includes the one percent (1%) electronic transaction fee.

9. COMPLETION TIME AND LIQUIDATED DAMAGES:

The work shall be completed within 365 calendar days from the start date of the contract. If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $350 per calendar day as specified in the “DGS General Conditions for Construction Projects (July 2022).”

10. INSURANCE REQUIREMENTS

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is NOT required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

11. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of one hundred twenty (120) calendar days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

12. BID SUBMISSION:

A. Bid response packages submitted in response to this solicitation must be uploaded via eMMA (https://emma.maryland.gov).

B. Prices shall be submitted via eMMA for all digital line items, referencing the Bid Response Package and Project Manual. Duplicate bid submissions will not be accepted.

C. Failure to complete all blanks in the Bid Response Package and associated attachments;

as well as, all digital line items on eMMA may result in the rejection of the contractor’s bid.

13. QUESTIONS DEADLINE:

The deadline for questions has been established as November 20, 2025 @ 5:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible Addendum issuance if necessary.

All questions must be submitted, in writing, to the Procurement Officer by email at shakira.johnson@maryland.gov.

14. AWARD AND EXECUTION OF THE CONTRACT:

A. The basis of the award will be to the lowest responsive and responsible bidder submitting the lowest Total Bid amount including any unit prices and alternates identified. All Unit Prices listed will be evaluated and awarded.

B. If notified by the Procurement Officer of “Intent to Award”, the following must be provided to the Department of Natural Resources via email.

https://emma.maryland.gov/

a. Certificate of Insurance

b. Current W-9

c. Contract Affidavit (unless submitted with bid response)

Failure to submit these documents within 10 days of the notification of “Intent to Award” may result in the rejection of the bid.

C. Upon review and approval of the Department and/or the Board of Public Works an executed contract will be mailed to the Contractor. The Contract issued as a result of the Bid Solicitation and any subsequent amendments, modifications or options issued relevant to the Bid Solicitation or Contract, shall comply with all of the terms, conditions and specifications issued with the Bid Solicitation and are incorporated in and made part of the Contract.

15. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance & Procurement Article Title 17, Subtitle 8, Form MUST be submitted with the bid. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under

COMAR 21.06.01.01.

16. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $250,000.00 or more. Wage rates applicable to projects of $250,000.00 or more are attached to the specifications.

17. DETAILED SPECIFICATIONS

See the published Project Manual dated 11/04/2025.