FINAL Full Residential modification.doc

COLORADO DEPARTMENT OF HUMAN SERVICES

RESIDENTIAL MODIFICATIONS

DQ # IHEA 2016000521

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

QUOTE SUBMISSION VIA EMAIL

Submissions via email are preferable. Quotes submitted via fax are also acceptable.

Email: vera.kennedy@state.co.us Fax: 303-987-4596/4610

Vera Kennedy

North/Central Procurement 1575 Sherman St. 6th Floor, Denver, CO 80235

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Vera Kennedy

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated. Late Quotes may be accepted at the discretion of the Procurement Contact.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - The state intends to issue a single vendor award, unless otherwise specified. Awards will be made on the basis of the quote most beneficial to the State.

Term of Award - The period of award made as a result of this DQ is 24 months.

Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order or State Contract may be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor performance outside Colorado and/or USA - Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

SECTION II – SPECIFICATIONS/STATEMENT OF WORK

Purpose:

The purpose of this documented quote is to elicit proposals from qualified vendors to guarantee pricing for residential modifications as ordered through prescription through the Division of Vocational Rehabilitation. The award(s) to this Documented Quote will result in a list of qualified vendors with whom the State will partner for these services.

Definition:

Residential Modification (Procedure Code 55200-01): A structural modification or adaptation to an individual’s residence to enable his or her access to and independent function in the residence to the degree necessary for work.

Overview:

The State of Colorado, Division of Vocational Rehabilitation (DVR), seeks residential modification services, and those services that support, enhance and / or augment the functioning of the residential modification for residences of DVR eligible clients.

Residential modifications adhere and comply with a prescription from an approved rehabilitation technology entity or medical facility in order to satisfy the unique needs/specifications of the individual. The individual shall receive training by the provider on the proper use and care of the equipment to ensure safe operation of the equipment.

DVR shall make modifications to rental property only when prior written permission from the landlord/owner has been obtained. Modifications to rental property shall be restricted to portable and/or removable items.

Statement of Need:

DVR may provide modifications or adaptations to an individual’s residence to enable access to, and independent function within, the residence to the degree necessary for the individual to obtain his or her employment outcome. Examples of frequently required residential modifications: (this list serves only as examples of modifications and is non-exclusive as there are many specific modifications depending on the individual’s needs.)

· Ramps

· Power Sliding door

· Power slide or fold out ramp

· Egress and Access Structural build-outs

· Remote Keyless Entry

· Wheel chair tie down system

· Hand Controls

· Wheel Chair arm power lift

SECTION III – HOW TO RESPOND TO THIS SOLICITATION

All providers of residential modifications shall be a licensed contractor with ability to request and obtain building permits with respect to local government / code enforcement.

Vendors shall provide a packet in response to this request which includes photos of residential modifications along with references from three individuals who can attest to the timeliness and quality of the work. Responses do not have to provide all residential modification services but must clearly state the specific services they wish to provide.

SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME

FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NAME:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NAME:

NUMBER/EMAIL:

IMPORTANT: Vendor should read the entire DQ before submitting a Quote. Quotes shall be properly marked with DQ number. All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE