final.pdf

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BARTOW COUNTY SCHOOL SYSTEM

Purchasing Department 65 Gilreath Road N.W

P.O. Box 200007 Cartersville, Georgia 30120-9001

770-606-5800 Extension 2024

Request for Proposal

Invitation Number: RFP 10-2024-021

Description: Esports stem equipment

Bid Opening: Dec 01, 2023 at 2:00 p.m.

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REQUEST FOR Proposal

RFP 10-2024-021

Esports stem equipment

Sealed bids for furnishing the commodities or services described in the following will be received by the Bartow County School System in the Purchasing Department, 65 Gilreath Road N.W., P.O. Box 200007, Cartersville, Georgia 30120-9001 until November 28th, 2023 at 2:00 p.m. and at that time opened.

The Bartow County School System may unilaterally terminate this bid in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the bidder to fulfill the bid obligations in any respect.

For specification information/questions before sealed bids are opened, direct any questions or concerns to Mr. Albert Zielke, Purchasing Specialist at albert.zielke@bartow.k12.ga.us.

Bidders are required to read carefully all items, conditions and specifications in this letter and the attached pages before completing their bid.

The Bartow County School System reserves the right to waive technicalities, to accept or reject any and all bids and to waive any irregularity in bids received, to award the entire bid to one vendor or to multiple vendors or to make awards by group or location, whichever is in the best interest of the Bartow County School System; hereafter referred to as “Owner”, except where noted for clarity.

Sincerely, Albert Zielke

Albert Zielke Purchasing Specialist Bartow County School System albert.zielke@bartow.k12.ga.us mailto:albert.zielke@bartow.k12.ga.us

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INSTRUCTIONS

1. Bids shall be enclosed in a sealed envelope, addressed to the Purchasing Department office, with the name and address of the bidder, the date and hour of the opening, and the invitation number on the face of the envelope. The sealed bid should contain One (1) original and two (2) copies of the complete bid package.

2. All bids must be either typewritten or filled in with blue pen and must be signed in blue ink by an officer or employee having authority to bind the company or firm. The signatory of the bid must initial corrections or changes on any document. Bidders will not be allowed to modify their bids after designated opening date and time.

3. Bidders should provide all of the information required on all forms and should sign the Standard Terms and Conditions.

4. Bidders should specify on the delivery time they are able to meet with respect to the supply of these commodities.

5. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the Request for Proposal, may be treated as non-responsive and may not be considered for award.

5. In the event there is a discrepancy between the unit price and extended price, the unit price shall govern.

7. Bidders must specify the manufacturer and/or brand name on each of the items bid.

If an item has a specified manufacturer and/or brand name and the words “or equal” do not follow, substitutions will not be accepted.

8. This Request for Proposal consists of 2 0 pages, including title page. Bidder must complete and return pages 1-20. Failure to return these pages in correct numerical order may result in Bid being declared invalid.

9. The School System reserves the right to amend this Request for Proposal prior to the due date.

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NOTICE TO BIDDERS

It is the sole responsibility of bidder to ensure that bids reach the Purchasing Department on or before the closing date and time. The Bartow County School System shall in no way be responsible for delays caused by any occurrence. Offers by telephone, facsimile or email will not be accepted.

The Bartow County School System will not be responsible for late deliveries or delayed mail.

The bid opening time shall be strictly observed. Under no circumstances shall bids delivered after the specified time be considered.

Failure to restrict contact/discussion regarding this RFP to the named Purchasing Specialist and designated system contacts will be deemed a serious breach of process and may, at the Owner’s sole discretion, result in disqualifying the violating party’s firm from further consideration in this RFP opportunity. Additionally, any unauthorized contact with members of the School Board or System employees by a bidder or a bidder’s representative concerning this bid may result in the disqualification of the bidder.

The Bartow County School System reserves the right to accept or reject any and all bids, to waive any irregularity in bids received, to award the entire bid to one bidder or to make awards by group or by line item whichever is in the best interest of the Bartow County School System. Additionally, the Bartow County School System may unilaterally terminate this bid in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the bidder to fulfill the bidder obligations in any respect.

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STANDARD TERMS AND CONDITIONS

1. Bids shall be mailed in ample time to assure delivery prior to the opening date and time. Addressed to: Bartow County School System, Attn: Mr. Albert Zielke – Purchasing Specialist, Bartow County School System, 65 Gilreath Road, N.W., P.O. Box 200007, Cartersville, Georgia 30120-9001

2. Bids must include a cost breakdown for all items. Bidders must state unit price and total price where applicable. Any bid received after the designated time of opening will be considered a “NO BID.”

3. The successful bidder shall be a certified, licensed and insured as stated and in compliance with existing state laws.

4. Unit cost shall include material, labor, profit, incidentals and overhead including shipping and handling. The net price on each item shall represent any deletion, addition, discount or option for that item.

5. Project shall be completed in compliance with industry standards and approved by the Bartow County School System and its designee.

6. Any materials or supplies delivered under this bid and found not in accordance with specifications will be rejected at no cost to the Bartow County School System.

7. The Bartow County School System may unilaterally terminate this bid/contract in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the bidder to fulfill the bid/contract obligations in any respect.

8. Payment shall be made only when the job is completed to the satisfaction of the Bartow County School System and its designee. The Bartow County School System operates with a purchase order system. Each request by the school system must have a purchase order assigned. The successful bidder must include the appropriate purchase order number on the invoice(s) associated with that service provided.

9. Bidder shall transfer and deliver to the School System all of the goods and/or services described herein for the consideration set forth herein.

10. No right or interest in the bid/contract shall be assigned by Bidder without the written permission of the School System, and no delegation of any obligation owed or of the performance of any obligation by Bidder shall be made without the written permission of the School System. Any attempted assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in conformity

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11. The laws of the State of Georgia and the policies of the Bartow County Board of Education shall govern this agreement in all respects.

12. The awarded bidder/contractor must provide a copy of the following Insurance documents:

• W-9 (Current)

• Workers Compensation Insurance

• General Liability and Property Damage Insurance

• Vehicle Liability Insurance

a. The awarded bidder/contractor must possess general liability and property damage insurance of no less than $1,000,000 with the Bartow County School System named as additionally insured on the policy. A copy of this policy must be on file prior to commencement of services.

b. Vehicle liability insurance for hired, owned and non-owned vehicles with $350,000 combined single limits coverage. Georgia statutory worker’s compensation insurance and employer’s liability of $100,000 each accident, 100,000 disease and $500,000 aggregate. Professional liability insurance with a minimum limit of $1,000,000

13. No claim or right arising out of a breach of this agreement can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

14. All goods and/or services supplied pursuant to each purchase order shall, unless otherwise stated, conform exactly to all the descriptions and attachments contained in the Request for Proposal upon which each order is based; and the terms, conditions, and specifications of the Request for Proposal are incorporated herein by reference and made a part hereof.

15. The successful bidder/contractor shall provide labor, supervision and equipment to upgrade and/or replace the audio and visual solution in the Media Center meeting room at the Bartow County Learning Center of the Bartow County School System.

The bid shall remain firm for balance of fiscal year 2020 school year from date of bid opening.

Signature Title Date

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BIDDER DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the specifications listed on this document.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That the bidder has liability insurance and a declaration of insurance form is included in the bid package.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to December 01, 2023, 2:00 p.m., but may not be withdrawn after such date and time.

That the Bartow County School System reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. The Bartow County School System reserves the right to waive any technicalities and formalities in the bid.

That by submission of this bid the bidder acknowledges that the Bartow County School System has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name Title

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Name Title

AFFIX CORPORATE SEAL (If Applicable)

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CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this bid, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The bidder shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder non-compliance with this non-discrimination clause, the bid/contract may be canceled or terminated by the Bartow County School System. The bidder may be declared, by the Bartow County School System, ineligible for further bid/contracts with the Bartow County School System until satisfactory proof of intent to comply shall be made by the bidder.

The bidder agrees to include this non-discrimination clause in any sub-bid/contracts connected with the performance of this agreement.

BIDDER

SIGNATURE

TITLE

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NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of the Bartow County School

System or any of their employees as to quantity, quality or price in the prospective bid/contract; or any discussion between bidders and any official of the Bartow County School

System or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC

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VENDOR APPLICATION

(Pre-qualification information)

Complete Vendor Name:

Federal Tax ID No.: Social Security No.:

(If Company) attach a completed W-9 (If individual) attach a completed W-9

Business License Number:

(Where Applicable)

Regular Mailing Address: Remit to Address:

Phone: Fax:

Email Address:

Previous Vendor Name(s) and Address:

Have you ever done business with Bartow County under any of the above names?

Circle One Yes No If Yes, which one(s)?

Primary Business:

Your company is organized as:

Individual Partnership Corporation Other (Specify)

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Names and signatures of persons authorized to sign bids and bid/contracts:

Name Title Signature

Circle One Have you ever been bonded? Yes No If yes, name and address of Bonding Company.

Circle One Have you ever had a bond revoked? Yes No If yes, briefly explain the reason why:

Circle One Is any litigation pending against you or your company? Yes No If yes, briefly state the reason why:

Circle One Is your inventory stocked in the State of Georgia? Yes No If not, where is it stocked?

Give three current or recent customers/clients for whom similar goods or services have been provided.

Client 1:

Address:

Contact: Phone:

Client 2:

Address:

Contact: Phone:

Client 3:

Address:

Contact: Phone:

The Illegal Immigration Reform and Enforcement Act of 2011 (House Bill 87) requires Bartow County Board of Education to have contractors, subcontractors, and sub-subcontractors who provide "physical performance of services" to complete the required forms below that meet the defined criteria.

https://1.cdn.edl.io/bAHliw9mJtMddNn99a5BHboQJ4Byh3b6VVteoOlY19Jzqwhk.pdf "Physical performance of services means any performance of labor or services for a public employer using a bidding process or by contract wherein the labor or services exceed $2,499.99; provided, however, that such term shall not include any contract between a public employer and an individual who is licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing when such contract is for services to be rendered by such individual." Source: O.C.G.A. 13-10-90 & 13-10-91

Please attached a completed E-Verify Contractor Affidavit on the next page and submit with pack age.

I, the undersigned, hereby certify that the above information is a complete and true statement of the facts.

Signature of person authorized to sign this application Title Date https://1.cdn.edl.io/bAHliw9mJtMddNn99a5BHboQJ4Byh3b6VVteoOlY19Jzqwhk.pdf

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Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual firm or corporation which is engaged in the physical performance of services ("Physical performance of services means any performance of labor or services for a public employer using a bidding process or by bid/contract wherein the labor or services exceed $2,499.99; provided, however, that such term shall not include any bid/contract between a public employer and an individual who is licensed pursuant to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing when such bid/contract is for services to be rendered by such individual." O.C.G.A. 13-10-90 & 13-10-91) on behalf of Bartow County Board of Education has registered with, its authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C. G.A. § 13-10-91. Furthermore, the undersigned bidder will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13 -10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Name of Contract:

Federal (six digit) E-Verify User Identification number:

Date of Authorization:

Name of Contractor/Business:

Legal Address of Business:

City: State:

Zip code:

Name of Public Employer: Bartow County Board of Education I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in , (Day) (Month) (Yr.) (City) (State)

Signature of Authorized Officer or Agent:

Printed Name and Title of Authorized Agent: _ __ __ __ __ ___ __ __ __ __ _

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,

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Statement of Purpose

The purpose for this Request for Proposal (RFP) is to gather proposals for the purchase, installation, and service of technology, equipment, software, mounting to existing structure as necessary for the proposed Esports Arena and STEM Innovation Center sign for the Bartow County College and Career Academy.

Scope of Work

This RFP requires the installation esports and STEM equipment. The equipment will be placed in the BCCCA auditorium and STEM lab Specific locations will be coordinated with the winning bidder. A power connection location will be provided by Bartow County School System in the designated rooms. Data connectivity generally will in each room hardwire. All software/program(s) and license for the equipment should also be included in the proposal. The winning bidder will also need to produce and provide engineer approved drawings for the placement of the equipment.

Proposed equipment should meet the below minimum specifications:

STEM Innovation Center

• 1 pack - WozED Drone Aeronautics Pathway - Level 1

• 1 pack - WozED DronePrepare for Flight Pathway - Level 2

• 1 pack - WozED Drone Curriculum (Level III)

• 1 each - Robotical Small Class Bundle of 10 Marty the Robot V2 Marty Education Pack contains 10 Pre-built Marty the Robots, plus everything you need to integrate Marty into your club or classroom.

• 1 each - ClassVR Kit - 64GB Premium Set of 30 (including controllers) ClassVR Premium Set of 30 (Includes controllers) with our new all-steel carts that provide both safety and security for a classroom set of units. classroom VR 255 headsets come with: A new and improved 2K HD fast switching display, a high performing Qualcomm processor made specifically for AR and VR devices, a 100 degree field of view, upgraded optics, front facing camera and an all new body to complement the new device features.

Octa-Core Qualcomm Snapdragon XR1 Processor; Combination Fresnal / Aspherical Lens 100 Degree FOV; 3- Way adjustable head mounting with dual rear straps; 5.5” 2560 x 1440 Fast High Resolution Display; Up to four hours battery life; USB-C Charging / Input for Hand Controller; 4,000 mAh Polymer Lithium-Ion Battery; 13MP Auto-Focus Front-Facing Camera; 3GB DDR RAM & 32GB Internal Storage; Integrated dual-speakers.

• 1 each - Eduverse 1 Year Bundle This bundle combines the 1yr ClassVR Management Portal AND the 1yr Avanti's World subscription into a single package for one organization for a term of 1 year.

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• 1 each - LABDISC | CART W/4 EA TYPE

• 1 each - Lyrik Wireless Portable Sound System Lyrik Wireless Portable Sound System including tower speaker with battery, teacher pendant mic, drop-in charger, and power supplies.

• 1 per unit - ActiveFloor Max2 Normal LASER 12 Month Bundle Designed for Ceiling Heights greater than 14 Feet (such as Gyms), this ActiveFloor Bundle includes a ceiling mounted casing system that holds the projector, computer, and motion-detecting camera;

Large Vinyl Floor; 12-Month Subscription ($1300 Annual Fee) to access 4000+ games and 16+ templates for creating your own content or games; Shipping, Installation and 2 hour Virtual Professional Learning.

• 1 each - Robo E3 Pro and MyStemKits Teacher Plan Bundle with Material Combine quality 3D printers with standards-driven curriculum resources in this bundle.

MyStemKits.com is home to the mimioSTEM suite of curriculum for 3D printing, design, robotics, coding, and virtual labs so you can get started with engaging curriculum on day 1. It is the world's largest library (350+ lessons and 30+ Design Challenges) of standards-driven Science, Technology, Engineering, and Mathematics (STEM) curriculum with turn-key 3D printable kits for K-12 schools. Lessons include teacher guides, handouts, assessments, answer keys, ready-to-3D print models, and coding/design videos, as applicable. Everything is designed to promote deep conceptual understanding so students are equipped to succeed in the 21st century. All content is aligned to common core, NGSS, and state standards. Robo E3 Pro Classroom Bundle Includes - 2 Robo E3 Pro 3D printers - 2 10 pack PLA (4 black, 4 white, 4 red, 4 blue, 4 green 500g spools of 3D printing material) - MyStemKits Teacher Plan- Single license UNLIMITED kit printing and design challenge access on the MyStemKits.com platform for one year.

• 2 each - Robo E3 Smart 3D Printer with WiFi The Robo E3 high-performance smart 3D printer with Wi-Fi is a fully-enclosed 3D printer packed with safety features perfect for education, including full enclosure and HEPA filter. Also include 2 hours of online training, and a Starter Plan for MyStemKits to integrate 3D printing with K-12 STEM lessons. 2 year warranty and a spare parts pack included.

• 2 each - Newline 750Q 4K LED 4K Multi-Touch Display w/ USB Type- C Newline Q Series, a high performance solution for classrooms. The Q Series redefines education with an immersive audio-visual experience. No matter where you sit, the 4K display provides a crystal clear image and a 178° viewing angle. Embedded 20W speakers deliver clear audio throughout the classroom. Start class faster with the plug and play design of Q Series. Plug in your laptop through the USB Type-C cable and get class started, all while the Q Series keeps your laptop charged. A built-in Wi-Fi 6 module offers greater connectivity for securely connecting up to 30 devices. With an embedded Android 11 OS, Q Series is secure and allows for customization with user profiles.

Combined with the Newline App Store, download your favorite apps right to the panel, including educational gaming, G-Suite, or videoconferencing apps like Zoom or Teams for hybrid learning. Build a dynamic and engaging learning environment in your classroom with the Q Series.

• 2 each - Newline 75” - 750NT+ 4K LED Commercial Display (Non- Touch) w/ USB-C

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• 2 each - Newline On-Board Computer (4K) - i7,16G RAM, 256GB SSD Newline On- Board Computer (4K) - i7,16G RAM, 256GB SSD

• 1 each – 15 Mobile Stand For 65/75/86 IFP (Fixed Tapered Tube) Mobile Stand to accommodate IFP 65" 75" 86"

• 1 each - Front Row ezRoom Voice & Alert Trio (ELEVATE) Preinstalled ELEVATE Base Station, ClassLight, Network Audio Amplifier (CM900) and Trio speaker in a 2x2 ft plenum rated ceiling enclosure. Designed for drop lid ceilings, includes mounting hardware LessonCam kit for ezRoom. Includes PTZ Camera with power supply, wall mount bracket, 2 plenum-rated 50ft/15m USB cables, dual USB wall plate, and 1 Year of MimioConnect Pro. REQUIRES Class2Home Kit for ezRoom Installation and testing

• 1 each - Volt Mobile Power Tower, Black (Corded, 13' Cord, 12" x 15" x 39"h, 8 Standard Outlets, 8 USBA-A Outlets)

• 1 each - Drone Cage 20' by 10'

• 1 pack - WozED Animation Curriculum (Level I) - Stop Motion Animation

• 1 pack - WozED Animation Curriculum (Level II) - Discovering Animation

• 1 pack - WozED Artificial Intelligence Curriculum (Level III)

• 1 pack - WozED Artificial Intelligence Curriculum (Level IV) Training Artificial

Intelligence

• 1 pack - WozED Cybersecurity Curriculum (Level III) – Cryptography Foundations

• 1 pack - WozED Cybersecurity Curriculum (Level IV) - Protecting Personal Privacy

• 1 pack - WozED Engineering Curriculum (Level I) - Solving Problems with Sphero

• 1 pack - 27 WozED Engineering Curriculum (Level II) - 3D Printing: Design, Print, Unlock Imagination

• 1 pack - 28 WozED Engineering Curriculum (Level III) - 3D Printing: A Pathway to

Purposeful Printing

• 1 pack - WozED Engineering Curriculum (Level IV) - 3D Printing

• 1 per day – Onsite Professional Learning

• 1 each – Installation

Esports Equipment

• 1 each - Esports Gamer 12 Station Lab Includes: 12 Gaming stations with gaming desk, Chairs, Keyboards, Mice, Monitors, Mousepads, and Lenovo Legion Gaming Towers 2 75 in Interactive panels for coaching and practice instruction GGcircuit with PXE Server Program design and consultation League Management Software and 1 yr License Assembly and installation of all hardware and furniture On-site Training and orientation on equipment Virtual Professional Development/Program Guidance

• 16 each - Esports LENOVO : Practice machines Laptop Lenovo 15.6IPS 120HZ 250nit/FHD/R5 6600H/8G DDR5 480MZ/256G/RTX3050Ti 4G ONYX Grey

• 1 each - Shout Casting Computer with Headset, Keyboard, mouse, and gaming chair

• 1 each - Extron NAV System 2 PTZ ceiling camera, HDMI camera for desk, Studio microphone and Technology Rack

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• 2 each - MIMIO DS 980 Mimio digital signage 98" panel Ultra-narrow edge metallic appearance: 4K Ultra HD display, AI PQ Scene Recognition, Portrait and Landscape, Screen Splicing, Support wireless screen-sharing, Support the network wake-up function, Support serial command, Support dual network port, Wall hanging / scaffolding can be adapted to various installation requirements, Large memory and storage of 3G/32G

• 1 each - MIMIOWALL 2200HD All-In-One Intelligent LED Display Integrated design with no external devices. Built-in Android System. Revolutionary 3-in-1 board that integrates a power supply, a receiving card and a hub board. Unified hardware and software technical support and service

• 1 each – Arena Furniture

• 1 each - Esports - Game Design Course 12 month Program marketing materials and guide

Up to 5 classroom hours per week* Up to 25 students per class Remote instructor, IT support, Project-based learning ISTE aligned curriculum, Game design software license Cloud-based storage, Secure game-sharing Chromebook compatible Remote-student friendly Grading Custom learning objective alignment, Every program can be customized to your district's learning objectives. Curriculum, IT Support, Software, and Instructors included. Tech Requirements: One device per student recommended. BlocksmithXR Builder software is compatible with Windows, macOS and Chrome OS devices. 5 Hours/Week (170 Hours Total)

• 1 each – Installation

Esports Lighting & Sound

• 1 each - Arena LED Lighting System: ETC Dimming + Control System, Ion XE with (2) Monitors, Color Source Spot V LED Fixture, Color Source Par LED Fixture, Rogue R2X Spot Radiance Hazer

• 1 each - Lighting System Technical Services: Shipping and Inside Delivery, Rigging Installation, Fixture Installation, System Programming, Professional Learning

• 1 each - Arena Sound System: Yamaha Sound System, Shure Wireless Audio System, Nexo Speaker Hardware, Audio Cables and Racks

• 1 each - Sound System Technical Services: Audio Design and Engineering, Shipping and Inside Delivery, Installation, Professional Learning

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Bid Requirements

1. All professional equipment must be newly manufactured, or factory produced new. No used, demo, refurbished or re-manufactured products will be accepted.

2. Bidder must assist with the installation, configuration, and training.

3. Required license(s) for the equipment and all software/program(s) must be included.

4. Support for the equipment must be included.

5. An installation timeline to include expected start and completion dates must be included in the bid.

6. All long-term costs including but not limited to support, subscription or license cost should be included in the proposal.

7. Any damage to buildings, landscaping, etc. is the responsibility of the bidder to be replaced or repaired back to the original condition.

8. A mandatory pre-bid meeting will be held at Bartow County School System Central Office 65 Gilreath

The Criteria for Selection will be as follows:

The following selection criteria will be used as the basis for the evaluation of proposals.

A. Project Cost – 30%

B. Proposed Project Solution – 20%

C. Quality of Service from References – 20%

D. Completion Timeline – 20%

E. Projects of Similar Scope/Size – 10%

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3. Completion Timeline 20% 20

4. Projects of Similar Scope/Size 10% 10

Total Score: 100% 100

Total Score Rating Scale: 1-100

1-20 Does Not Meet Expectations

21-40 Partially Meets Expectations

41-60 Meets Expectations

61-80 Exceeds Expectations

81-100 Greatly Exceeds Expectations

These criteria will be used by the award committee to determine the best overall company for this

The award criteria that will be used for this RFP is broken out as follows using the rating system below:

Weight Max

Rating

RFP

Score

Project Cost: 30% 30

Technical Merit:

1. Proposed Project Solution 20% 20

2. Quality of Service from References 20% 20

2 0 | P a g e contract. The total cost of this proposal accounts for 30% of the entire award. The remaining 70% is comprised from information provided by the participating organization and reference sources.

A preconstruction meeting will be scheduled with the winning bidder after Board approval before installation work begins.