Combined Synopsis/Solicitation Forensic Laptops

RFQ No. 70Z02326Q72110005

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award or performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date, if applicable.

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or, as an alternative, to the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer, or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested, and a written solicitation will not be issued.

The solicitation is issued as Request for Quotation (RFQ) No. 70Z02326Q72110005. The United States Coast Guard (USCG), Office of Contracts Support, invites your company to submit a quotation.

The solicitation document, incorporated clauses, and provisions are those in effect through Federal Acquisition Circular 2026-01.

This RFQ is a Small Business set-aside, North American Industry Classification System (NAICS) Code 449210, $34 million business size standard, and Product Service Code (PSC) 7B21, in accordance with Attachment 1, Statement of Requirements.

This is a for Forensic laptops in accordance with Attachment 1, Statement of Requirements.

Requirement The Government requires thirty-six (36) forensic laptops, warranty/support coverage, and shipping/delivery in accordance with Attachment 1, Statement of Requirements.

A list of item numbers, items, quantities, and units of measure is provided in Attachment 2, Pricing Schedule.

Descriptions of requirements are provided in Attachment 1, Statement of Requirements.

Delivery mailto:OPAP@uscg.mil

Delivery shall be completed within fifteen (15) days after receipt of order (ARO).

Delivery and acceptance shall be made at the following location:

ATTN: Richard Knight & Adam Brim USCG Headquarters 2703 Martin Luther King Junior Ave SE Washington, DC 20032 Mail Stop: 7331

FOB point: Destination

FAR Provision 52.212-1 FAR provision 52.212-1, Instructions to Offerors, Commercial Products and Commercial Services, applies to this acquisition and is amended to supplement the provision with the following terms and conditions.

Quote Content and Submission Instructions Quotes shall be divided into two separate, independent volumes and organized as follows:

Volume I: Technical Capability

Volume I shall be submitted in PDF format using 12-point font. The page length of Volume I shall be limited to four (4) pages, inclusive of assumptions.

Volume I shall provide sufficiently detailed information to demonstrate the Offeror’s understanding of and ability to meet the requirements in Attachment 1, Statement of Requirements.

At a minimum, Volume I shall include:

1. The proposed laptop make/model and part number;

2. A technical specification sheet or narrative demonstrating compliance with each minimum requirement;

3. Identification of any proposed “equal” item and explanation of how it meets or exceeds the brand-name item;

4. Warranty and support description;

5. Confirmation that the Government may remove and retain storage drives without voiding warranty;

6. Confirmation that no-return drive RMA service, or equivalent, is included;

7. Confirmation that no-return core component RMA service, or equivalent, is included; and

8. Proposed delivery schedule.

Volume II: Price

Volume II shall include:

1. Completed Attachment 2, Pricing Schedule;

2. Completed representations and certifications, as applicable;

3. Completed provisions and clause fill-ins, as applicable; and

4. Any price assumptions, if applicable.

Price shall be submitted separately from Volume I. The pricing submission shall address the requirements specified in Attachment 1, Statement of Requirements.

Questions Questions regarding this solicitation shall be submitted via email to the Contract Specialist and Contracting Officer no later than September 8, 2026.

Questions shall be submitted to:

Kiya Young Contract Specialist Email: Kiya.A.Young@uscg.mil

Wendy L. Paulo Contracting Officer Email: wendy.L.paulo@uscg.mil Phone: 571-608-9799

The Government may post responses to questions by amendment, if determined necessary.

Quote Submission Offerors shall submit two separate volumes via email to the Contract Specialist, Kiya Young, at Kiya.A.Young@uscg.mil, and the Contracting Officer, Wendy L. Paulo, at wendy.L.paulo@uscg.mil, no later than September 11, 2026.

All submissions shall reference the Offeror’s company name and RFQ number 70Z02326Q72110005 in the email subject line.

The data in the quotation shall be compatible with Microsoft Office and/or Adobe. Due to Coast Guard email limitations, quotations shall not be more than 5 megabytes total. Compressed or zipped files will not be accepted.

There will be no exceptions to the time and date on which responses are due unless determined otherwise by the USCG.

mailto:Kiya.A.Young@uscg.mil mailto:wendy.L.paulo@uscg.mil mailto:Kiya.A.Young@uscg.mil mailto:wendy.L.paulo@uscg.mil

This RFQ shall not be considered direction to proceed with the subject effort, nor a promise of future direction to proceed. Submission of a quote in response to this RFQ denotes that the Offeror understands and accepts the terms and conditions of any resulting purchase order.

Evaluation Criteria Quotations will be evaluated using the following factors:

Factor 1: Technical Capability

The Government will evaluate whether the quotation demonstrates the Offeror’s ability to meet the minimum requirements in Attachment 1, Statement of Requirements.

The Offeror shall address each requirement with sufficient detail for the Government to evaluate technical acceptability. Proposed “equal” products must meet or exceed the salient characteristics of the brand-name product.

A quotation may be rated technically unacceptable if it fails to demonstrate compliance with the minimum requirements, fails to address required warranty/support terms, or proposes a product that does not meet or exceed the salient characteristics.

Factor 2: Price

The Government will evaluate price for completeness and reasonableness. The final determination of price reasonableness is the responsibility of the Contracting Officer.

Award Determination Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible Offeror whose quotation is technically acceptable and whose price is determined fair and reasonable.

The Government intends to award a firm-fixed-price purchase order without discussions. The Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Representations and Certifications Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications, Commercial Products and Commercial Services, with their offer.

Offerors are encouraged to complete their representations and certifications electronically via the System for Award Management (SAM).

If not completed in SAM, offerors must complete and submit the required provisions manually as part of Volume II.

Contract Clauses The following FAR and HSAR provisions and clauses are incorporated by reference and apply to this solicitation and any resulting purchase order.

The following FAR clauses are incorporated by reference:

• FAR 52.212-4, Contract Terms and Conditions, Commercial Products and Commercial Services

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Products and Commercial Services

The following FAR clauses are checked as applicable:

☒ 52.203-13, Contractor Code of Business Ethics and Conduct ☒ 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards ☒ 52.204-27, Prohibition on a ByteDance Covered Application ☒ 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ☒ 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters ☒ 52.219-6, Notice of Total Small Business Set-Aside ☒ 52.219-28, Post-Award Small Business Program Rerepresentation ☒ 52.222-3, Convict Labor ☒ 52.222-19, Child Labor, Cooperation with Authorities and Remedies ☒ 52.222-21, Prohibition of Segregated Facilities ☒ 52.222-26, Equal Opportunity ☒ 52.222-35, Equal Opportunity for Veterans ☒ 52.222-36, Equal Opportunity for Workers with Disabilities ☒ 52.222-37, Employment Reports on Veterans ☒ 52.222-40, Notification of Employee Rights Under the National Labor Relations Act ☒ 52.222-50, Combating Trafficking in Persons ☒ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ☒ 52.225-1, Buy American, Supplies ☒ 52.232-33, Payment by Electronic Funds Transfer, System for Award Management

The following HSAR provision and clauses are incorporated by reference:

☒ 3052.209-70, Prohibition on Contracts with Corporate Expatriates ☒ 3052.212-70, Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items

☒ 3052.203-70, Instructions for Contractor Disclosure of Violations ☒ 3052.205-70, Advertisements, Publicizing Awards, and Releases ☒ 3052.247-72, F.o.b. Destination Only

The Contracting Officer shall verify all clause dates, clause applicability, fill-ins, and any additional DHS, HSAR, HSAM, or Coast Guard-specific requirements prior to award.

Attachments

• Attachment 1: Statement of Requirements, Forensic Laptops

• Attachment 2: Pricing Schedule