Final Bid Specifications.pdf

This is a Final Bid Specifications document issued by the Iowa Department of Agriculture for promotional items to be distributed at the 2026 Iowa State Fair Giveaway. The project requires production and delivery of 24,000 Choose Iowa Stadium Cups (12,000 blue and 12,000 red) and 10,000 America 250 Drawstring Bags. The stadium cups must be 12-ounce capacity, BPA-free plastic with two single-color white logos (Choose Iowa Logo and America 250 logo), while the non-woven drawstring backpacks must be green with a single-color white America 250 logo. All items must be delivered by July 31, 2026, to 1305 E Walnut Street, Des Moines, Iowa 50319. The Request for Quotes closed on June 12, 2026, at 10:00 AM CDT under RFQ 1392421-event, with the solicitation having opened May 22, 2026. No bidders conference or site visit is specified. Bidders were required to submit itemized quotes for each item separately.

Payment terms are Net 60 days, with the State of Iowa allowed sixty days to process invoices per Iowa Code 8A.514. Bidders may offer optional early payment discounts for payment within 15 or 30 days. The specifications include specific color requirements for the drawstring bags, detailed by CMYK (85, 26, 100, 14), HEX (#23803F), and PANTONE (7731 C) codes. No overages or underages are permitted; exact quantities must be shipped and charged. The Department reserves the right to split the RFQ and choose two separate vendors. Bidders were required to complete a specifications worksheet, provide contact information, confirm years in business, submit Terminations, Litigation, and Debarment documentation, and acknowledge resident preference policies.