Final_ARFQ_0803_DOT2600000059_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- Canvas Bridge Aluminum Handrail / Bicycle Rail
- Solicitation number
- ARFQ 0803 DOT2600000059 1
- Issued by
- Greenbrier County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Transportation Procurement Division for a one-time purchase contract of Canvas Bridge Aluminum Handrail/Bicycle Rail for District 09. The solicitation requests one complete rail system including all D Rail, bar posts, clamp bars, bearing pads, and fasteners/bolts, with shop drawings requiring approval by the engineer prior to fabrication. The solicitation was issued on February 3, 2026, with bids closing on February 19, 2026, at 10:30 a.m. EST. Technical questions must be submitted in writing to dotprocurementtechques@wv.gov by February 11, 2026, at 10:00 a.m. EST. Completed bids must be submitted via OASIS upload, hand delivery, mail, or fax to the Procurement Division at the Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. The completed rail system and freight are to be shipped to the Division of Highways District Nine Storage Lot at 146 Stonehouse Road, Lewisburg, West Virginia.
Vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements to be eligible for award. The pricing structure includes three line items: the aluminum rail system with all components, a freight fee, and credit card service provider fees not to exceed 4 percent. Bidders must provide unit pricing and total pricing for each line item on the pricing pages. The solicitation does not identify set-asides, incumbent contractors, or specific funding sources.
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Text version
Date Printed: Feb 3, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 1887504 Reason for Modification:
Doc Description: Canvas Bridge Aluminum Handrail / Bicycle Rail
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-02-03 2026-02-19 10:30 ARFQ 0803 DOT2600000059 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Feb 3, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF A ONE-TIME PURCHASE CONTRACT OF CANVAS BRIDGE ALUMINUM HANDRAIL/ BICYCLE RAIL FOR DISTRICT 09 PER THE
ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Aluminum rail and all components per drawing 1.00000 EA
Comm Code Manufacturer Specification Model # 30103102
Extended Description:
Complete Rail System including all D Rail, Bar Posts, Clamp Bars, Bearing Pads, and Fasteners/Bolts Shop Drawing Must Be Approved By Engineer Prior to Fabrication
Date Printed: Feb 3, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Freight fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Freight fee
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Credit card service providers
Comm Code Manufacturer Specification Model # 84141602
Extended Description:
Not to Exceed 4%
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-02-11
Document Phase Document Description Page
DOT2600000059 Final Canvas Bridge Aluminum Handrail / Bicycle Rail
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