Final_ARFQ_0803_DOT2600000016_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- Ice Delivery to District Nine Locations
- Solicitation number
- ARFQ 0803 DOT2600000016 1
- Issued by
- Greenbrier County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Transportation Procurement Division for an open-end contract to supply ice delivery services to District Nine locations. The solicitation, numbered ARFQ 0803 DOT2600000016, was issued on September 4, 2025, with bids due by 10:30 a.m. on September 11, 2025. The contract requires delivery of two types of bagged ice (10-pound and 7-pound bags with 10,000 bags each), ice chest rental services for 12 months, and delivery services covering 14,916 miles. Technical questions must be submitted in writing to dotprocurementtechques@wv.gov by 10:00 a.m. EST on September 9, 2025. The contract will be for ice delivery to various locations within District Nine, with invoicing and shipping directed to 146 Stonehouse Road, Lewisburg, West Virginia.
Bids must be submitted through OASIS upload, hand delivery, mail, or fax to 304-558-0047; email submissions are not accepted. Prospective vendors must be registered with the West Virginia State Purchasing Division and maintain compliance with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. The solicitation form includes pricing pages for unit prices and total prices for each line item, including bagged ice, ice chest rental, delivery fees, and credit card transaction fees. Questions regarding the solicitation should be directed to James F. Moffatt, the buyer, at 304-414-0815 or james.f.moffatt@wv.gov. All offers are subject to the terms and conditions contained in the complete solicitation documentation.
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Text version
Date Printed: Sep 4, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 1734259 Reason for Modification:
Doc Description: Ice Delivery to District Nine Locations
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-09-04 2025-09-11 10:30 ARFQ 0803 DOT2600000016 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 4, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN-END
CONTRACT OF ICE DELIVERY FOR DISTRICT 09 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Bagged Ice #10 10000.00000 BAG
Comm Code Manufacturer Specification Model # 50202302
Extended Description:
Bagged Ice #10
Date Printed: Sep 4, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Bagged Ice #7 10000.00000 BAG
Comm Code Manufacturer Specification Model # 50202302
Extended Description:
Bagged Ice #7
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Ice Chest Rental 12.00000 YR
Comm Code Manufacturer Specification Model # 50202302
Extended Description:
Ice Chest Rental
Date Printed: Sep 4, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Delivery Fees 14916.00000 MILE
Comm Code Manufacturer Specification Model # 50202302
Extended Description:
Delivery Fees
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS STATE OF WEST VIRGINIA
DISTRICT NINE VARIOUS LOCATIONS AS
INDICATED BY ORDER
146 STONEHOUSE RD
LEWISBURG WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Credit Card Transaction Fees
Comm Code Manufacturer Specification Model # 50202302
Extended Description:
Credit Card Transaction Fees
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2025-09-09
Document Phase Document Description Page
DOT2600000016 Final Ice Delivery to District Nine Locations
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