Final_ARFQ_0621_DJS1800000039_1_ARFQ_FORM.PDF
PDF 85 KB Posted
- Attached to
- ADDENDUM 1
- Solicitation number
- ARFQ 0621 DJS1800000039 2
- Issued by
- Barbour County, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the State of West Virginia Department of Justice Services for the Donald R. Kuhn Juvenile Center, soliciting bids for HVAC maintenance and repair services. The solicitation covers preventive maintenance and corrective maintenance for HVAC units, fire and exhaust fans, a boiler system, PTACs, and one Metasys Control System located at the facility. The vendor is required to perform bi-monthly filter changes for one and two-inch filters and annual changes for twelve-inch filters, conduct comprehensive spring visits in March that include A/C coil cleaning and system analysis, and perform fall visits in October that include filter changes. Service calls must be responded to within 24 hours and completed within a reasonable timeframe, with all work performed during normal business hours Monday through Friday from 7:30 a.m. to 4:00 p.m. A non-mandatory pre-bid meeting was scheduled for May 22, 2018, at 10:00 a.m. at the facility in Julian, West Virginia. The vendor question deadline was May 29, 2018, at 10:00 a.m., with quotations due by June 4, 2018, at 2:00 p.m. The contract term runs from June 6, 2018, to June 7, 2019, with an option to renew for three additional twelve-month terms for a total potential contract period of 48 months.
The solicitation requests pricing for 12 months of service with all labor, mileage, filters, and materials included in a monthly invoice. The bid must be submitted as a total price covering preventive maintenance visits, filter changes, and all repair labor and materials needed to maintain equipment in operational order. The Donald R. Kuhn Juvenile Center retains the option to provide parts during repairs or authorize the vendor to purchase parts, which must be shipped to the facility. No parts may be ordered by the vendor without written approval from the maintenance department, with email approval acceptable. Vendors must complete all jobs prior to contract expiration. Responses should be directed to Scott J. Pullen at (304) 369-2976 or scott.j.pullen@wv.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TCA 3 1.1 HVAC.pdf | ||
| ADDENDUM1 DJS1800000039.pdf | ||
| pAffidavit.pdf | ||
| Final_ARFQ_0621_DJS1800000039_2_ARFQ_FORM.PDF | ||
| HVACMaintenance Contract specs.docx | DOCX document | |
| DrugFreeAff.pdf |
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1May 16, 2018 DJS1800000039
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Service - Prof
440723
DRK HVAC MAINTENANCE AND REPAIR
Agency Contract - Fixed Amt
2018-05-16 2018-06-04 14:00:00
ARFQ 0621 1 FinalDJS1800000039
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
PROCUREMENT
DONALD R KUHN JUVENILE CENTER
ONE LORY PL
JULIAN WV 25529
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Scott J Pullen
(304) 369-2976 scott.j.pullen@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2May 16, 2018 DJS1800000039
ADDITIONAL INFORMATION:
The Donald R. Kuhn Juvenile Center is soliciting an bid for our HVAC, Metasys system, PTAC, Exhaust and Fire exhaust fans, Boiler System for Preventive Maintenance and Corrective Maintenance, also comprehensive analysis visits contract. All labor, mileage, filters and materials will be invoiced at a monthly charge.
On May 22, 2018 their will be a non-mandatory pre-bid at 10:00am at the Donald R. Kuhn Juvenile Center. 1 Lory Pl. Julian, WV 25529.
Vendor question deadline May 29,2018 @ 10:00am
INVOICE TO SHIP TO
ACCOUNTS PAYABLE
DONALD R KUHN JUVENILE CENTER
1 LORY PL
JULIAN WV25529
US
AUTHORIZED RECEIVER
DONALD R KUHN JUVENILE CENTER
1 LORY PL
JULIAN WV 25529
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty
1 HVAC MAINTENANCE SERVICE
AND REPAIR
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
72151207
Vendor shall service HVAC units including fire/exhaust fans and boiler system and one METASYS Control System located in the maintenance office at DRK Effective date of this contract will be June 6, 2018 to June 7, 2019 with an option to renew for an additional (3) three (12) month terms for a total of (48) month on agreement of both parties. Bid total will include all labor and maintenance material to keep equipment in operational order. Upon completion of each preventive maintenance or inspection service, vendor will provide customer with a detailed report of the work performed, corrections made and any recommended corrective action. The scheduled service visits will occur as follow: Vendor must change one (1) and two (2) inch filters bi- monthly. All twelve (12) inch filters once a year by vendor. (2) Comprehensive Visits: Spring Visit will occur in March and includes cleaning of A/C coils, inside and out, comprehensive analysis of all A/C systems and tuning as required and changing all filters. Fall Visit will occur in October and include changing all filters. Filters must be delivered by vendor at time of installation. The repair visits will include the following: All mileage and labor to repair the covered equipment as needed, any repairs to equipment caused by normal wear NOTE: DRK will have the option at the time of needed repair to provide parts or purchase parts through vendor. If parts are ordered by vendor, they shall be shipped to DRK. Repair service calls will be responded to within 24 hours of the request and be completed within a reasonable time per job quote. All labor, preventive maintenance and repair shall be performed during normal business hours on Monday through Friday 7:30 am to 4:00 pm. Vendor must complete all jobs prior to agreement expiring. No parts are to be ordered by contractor without written approval of maintenance department. E-mail approval is acceptable. Charges for this contract will be invoiced monthly.
SCHEDULE OF EVENTS
Event DateEventLine
1 Vendor question deadline 2018-05-29
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