Final_ARFQ_0618_BVH2600000003_1_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- Electronic Medical Records System
- Solicitation number
- ARFQ-0618-BVH2600000003-1
- Issued by
- Berkeley County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Veterans Home for an Electronic Medical Records System. The solicitation, identified as ARFQ 0618 BVH2600000003, seeks a monthly licensed software solution with a base year and three optional renewal years. The solicitation was issued on September 23, 2025, with technical questions due by 10 AM on September 25, 2025, and bids due by 10 AM on September 29, 2025. The contract comprises four line items, each representing 12 months of licensing fees for the base year and subsequent optional renewal years.
The pricing structure indicates a monthly licensing model, with the procurement occurring through the West Virginia Veterans Home located in Barboursville, WV. While specific pricing details are not explicitly stated, the document suggests a standardized monthly fee structure across the base year and optional renewal periods. The contact for this procurement is Morgan Sheets, who can be reached at morgan.sheets@wv.gov or 304-736-1027. The solicitation uses the standard West Virginia procurement form (WV-PRC-ARFQ-002) and is structured to allow potential vendors to submit quotes for a comprehensive Electronic Medical Records System licensing arrangement.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Provisions for Federally Funded Procurements (2).pdf | ||
| Electronic Medical Records System (EMRS) 2.docx | DOCX document | |
| Pricing Page-2.xlsx | XLSX spreadsheet | |
| TCA-2.pdf |
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Text version
Date Printed: Sep 23, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1796223 Reason for Modification:
Doc Description: Electronic Medical Records System
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-09-23 2025-09-29 10:00 ARFQ 0618 BVH2600000003 1
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 23, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
Date Printed: Sep 23, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Optional Renewal Year
Two
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Two
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 License Monthly fee, Optional Renewal Year
Three
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Three
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2025-09-25
2 BIDS DUE 10AM 2025-09-29
Document Phase Document Description Page
BVH2600000003 Final Electronic Medical Records System
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File details come from the government source that posted it. Updated .