Final_ARFQ_0512_WEH2600000008_1_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- Voice Recognition Dictation Software
- Solicitation number
- ARFQ 0512 WEH2600000008 1
- Issued by
- Mineral County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Office of Shared Administration (WVOSA), Purchasing Division, on behalf of the Department of Health Facilities at Welch Community Hospital. The solicitation seeks bids to establish a contract for Dragon Voice Recognition Software with ten (10) physician licenses or equal for direct transcription into patient medical records by physicians. The primary deliverable is Dragon Medical One and PowerMic Mobile hosted service subscription licenses for voice recognition service, with a quantity of 12 monthly terms to support the 10 DMO licenses. The secondary line item requests 10 units of Philips SPEECHMIC Premium (PSP-SMP3700/00) microphones or equal. The solicitation was issued on January 13, 2026, with a questions deadline of January 27, 2026, at 10:30 AM, and bids are due on February 18, 2026, at 3:00 PM. The contract will be delivered to Welch Community Hospital located at 454 McDowell Street, Welch, West Virginia.
Pricing information and specific unit costs are to be provided by vendors in their bids, with the total price to be calculated based on submitted unit prices. The solicitation does not identify any set-asides, incumbent contractors, or specific funding sources. All offers are subject to the terms and conditions contained in the complete solicitation documentation. For additional information, interested vendors should contact Roberta A. Wagner, the buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| HIPAA BAA.pdf | ||
| WV43 - WV36.pdf | ||
| Specifications Dictation.docx | DOCX document | |
| TCA.pdf | ||
| Federal Funds Addendum.pdf | ||
| Exhibit A Pricing Page.xlsx | XLSX spreadsheet |
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Text version
Date Printed: Jan 13, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Misc
Proc Folder: 1826909 Reason for Modification:
Doc Description: Voice Recognition Dictation Software
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-01-13 2026-02-18 15:00 ARFQ 0512 WEH2600000008 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jan 13, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Office of Shared Administration (WVOSA), Purchasing Division is soliciting bids on behalf of The Department of Health Facilities, Welch Community Hospital (Agency) to establish a contract for Dragon Voice Recognition Software/ten (10) physician licenses or equal for direct transcription into patient medical records by physicians.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 3.1.1 Voice Recognition Dictation Software 12.00000 MO
Comm Code Manufacturer Specification Model # 43232610
Extended Description:
3.1.1 Dragon Medical One and PowerMic Mobile, Hosted Service, Subscription License for Voice Recognition Service, or EQUAL Qty reflects 12 monthly terms to include 10 DMO Licenses or EQUAL
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 3.1.2 Philips SPEECHMIC Premium (PSP-
SMP3700/00) Touch o
10.00000 EA
Comm Code Manufacturer Specification Model # 43232610
Extended Description:
3.1.2 Philips SPEECHMIC Premium (PSP-SMP3700/00) Touch or EQUAL
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions Deadline 10:30 AM 2026-01-27
Document Phase Document Description Page
WEH2600000008 Final Voice Recognition Dictation Software
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File details come from the government source that posted it. Updated .