Final_ARFQ_0512_WEH2500000012_1_WV_ARFQ_FORM.PDF
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- Attached to
- Removal and Disposal of Regulated Medical Waste
- Solicitation number
- ARFQ 0512 WEH2500000012 1
- Issued by
- Mineral County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Office of Shared Administration Operations/Purchasing for removal and disposal of regulated medical waste services at Welch Community Hospital. The solicitation, numbered ARFQ 0512 WEH2500000012, was issued on March 5, 2025, with a closing date of April 1, 2025, at 1:30 PM EST. The request seeks three primary service components: monthly rental of one storage unit with a minimum capacity of 640 cubic feet featuring all-steel construction, secure design, lighting, climate control with air conditioning, and single-phase 208-volt electric hookup (12 months); weekly pickup and disposal of infectious medical waste (52 pickups annually); and disposal services based on poundage at a rate of 9,100 pounds. Questions regarding the solicitation must be submitted by March 18, 2025, at 10:00 AM EST. The vendor contact is Roberta A Wagner at the Office of Shared Administration Operations/Purchasing in Charleston, West Virginia.
Vendors must include all transfer and fuel surcharge costs in their unit pricing, with no separate charges permitted on invoices for these items. The vendor is responsible for supplying all storage and shipping containers, including boxes, bags, liners, labels, tape, and tape machines, with these costs incorporated into the weekly rate. Weekly pickups require documentation including tickets with date, time of collection, facility location, and staff signatures, along with maintenance of certificates, manifests, and disposal logs. The vendor must provide barcode tracking systems or certificates of destruction for poundage-based waste. All packaging must comply with 49 CFR 173.197 requirements. The contract services will be delivered to Welch Community Hospital located at 454 McDowell Street, Welch, West Virginia.
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Text version
Date Printed: Mar 5, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Prof
Proc Folder: 1641932 Reason for Modification:
Doc Description: Removal and Disposal of Regulated Medical Waste
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-03-05 2025-04-01 13:30 ARFQ 0512 WEH2500000012 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Mar 5, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Medical waste storage container 12.00000 MO
Comm Code Manufacturer Specification Model # 76121901
Extended Description:
4.1.1 Monthly Rental of One (1) Storage Unit
4.1.1.1 The Vendor will provide one (1) storage unit with a minimum of 640 Cubic Feet. Must be all-steel construction.
4.1.1.2 Storage unit must be secure.
4.1.1.3 Storage unit must be lighted.
4.1.1.4 Storage unit must have climate control (air conditioning).
4.1.1.5 Storage unit must be Single Phase 208 volt electric hook-up.
Date Printed: Mar 5, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Weekly pick-up of medical waste 52.00000 WK
Comm Code Manufacturer Specification Model # 76121901
Extended Description:
4.1.2 Weekly Removal and Disposal of Infectious Medical Waste
4.1.2.1 Vendor must provide weekly pick-up of infectious medical waste within storage unit.
4.1.2.2 Vendor shall provide a ticket/tracking receipt of waste per pick-up, including the date and time of collection, the Facility's location and a written signature of Facility staff shall be obtained. Vendor shall maintain a file of certificates, applicable manifests, and the appropriate logs of all pick-up and disposal of infectious medical waste.
4.1.2.3 Vendor must provide pricing for weekly haul service (infectious medical waste pickup and delivery to a regulated infectious waste disposal site once per week). Any anticipated transfer and/or fuel surcharge costs must be included in the unit cost listed on Vendor's bid; charges on invoices for transfer/fuel/energy surcharges listed separately will not be paid by the facility.
4.1.2.4 Vendor will supply all storage and shipping containers including boxes, bags, liners, labels, tape, tape machine or any other supplies required for the shipping of the regulated waste which will be included in the weekly rate. Vendor will supply packaging instructions to comply with the packaging requirements of 49CFR173.197 (most recent update).
Date Printed: Mar 5, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Medical waste per pound 9100.00000 LB
Comm Code Manufacturer Specification Model # 76121901
Extended Description:
4.1.3 Poundage Rate
4.1.3.1 Vendor is to provide pricing on a per pound basis.
4.1.3.2 Vendor must include a barcode tracking system or a certificate of destruction.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions are due at 10:00 am EST 2025-03-18
Document Phase Document Description Page
WEH2500000012 Final Removal and Disposal of Regulated Medical Waste
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File details come from the government source that posted it. Updated .