Final_ARFQ_0402_EDD2700000004_1_WV_ARFQ_FORM.PDF
PDF 736 KB Posted
- Attached to
- Statewide Evaluation for the 21st CCLC Program
- Solicitation number
- ARFQ 0402 EDD2700000004 3
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Education (WVDE) on behalf of the Office of ESEA, Improvement and Support for a statewide evaluation contract for the 21st Century Community Learning Center (CCLC) Program. The solicitation requests evaluation services for a four-year period, with each year consisting of twelve monthly payment installments. The solicitation was issued on October 13, 2026, with bids closing on October 29, 2026, at 10:30 a.m. The contract is structured as four separate line items, one for each program year, with 12-month terms for Years One through Four. All evaluation services are to be delivered to the Department of Education, Building 6, Room 700, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. Procurement Officer Jo Ann Adkins may be contacted at (304) 558-2686 or joann.adkins@k12.wv.us for additional information.
The pricing structure requires bidders to submit a monthly payment amount for each of the four contract years, with the unit price and total price fields to be completed by the vendor. All costs associated with contract performance—including travel expenses, lodging, meals, mileage, materials, supplies, equipment, technology, administrative expenses, overhead, profit, taxes, fees, permits, and insurance—are to be included in the quoted monthly amounts. The form explicitly states that no additional fees, surcharges, travel reimbursements, or other expenses will be paid beyond the awarded contract amount. No set-asides, incumbent information, or specific funding sources are identified in this solicitation document.
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Text version
Date Printed: Oct 13, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Educational
Proc Folder: 2087372 Reason for Modification:
Doc Description: Statewide Evaluation for the 21st CCLC Program
Proc Type: Agency Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2026-10-13 2026-10-29 10:30 ARFQ 0402 EDD2700000004 1
BID RECEIVING LOCATION
PROCUREMENT OFFICER
DEPARTMENT OF EDUCATION
BLDG 6, RM 700
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Jo Ann Adkins
(304) 558-2686 joann.adkins@k12.wv.us
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 13, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Education (WVDE) is soliciting bids on behalf of the Office of ESEA, Improvement and Support to establish a contract for a Statwide Evaluation for the 21st Century Community Learning Center Program, per the attached
Instructions to Bidders, Terms and Conditions and specifications.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF ESEA &
IMPROVEMENT SUPPORT
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Evaluation For 21st CCLC YEAR ONE -
Monthly Payment Amount
12.00000 MO
Comm Code Manufacturer Specification Model # 86132200
Extended Description:
Evaluation For 21st CCLC YEAR ONE
MONTHLY PAYMENT AMOUNT
Inclusive of all costs, travel expenses, lodging, meals, mileage, materials, supplies, equipment and technology, administrative expenses, overhead and profit, taxes, fees, permits, and insurance. And any other costs necessary to fully perform the contract requirements.
No additional fees, surcarges, travel reimbursements, or other expenses will be paid beyond the awarded contract amount.
Date Printed: Oct 13, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF ESEA &
IMPROVEMENT SUPPORT
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Evaluation For 21st CCLC YEAR TWO -
Monthly Payment Amoun
12.00000 MO
Comm Code Manufacturer Specification Model # 86132200
Extended Description:
Evaluation For 21st CCLC YEAR TWO
MONTHLY PAYMENT AMOUNT
Inclusive of all costs, travel expenses, lodging, meals, mileage, materials, supplies, equipment and technology, administrative expenses, overhead and profit, taxes, fees, permits, and insurance. And any other costs necessary to fully perform the contract requirements.
No additional fees, surcarges, travel reimbursements, or other expenses will be paid beyond the awarded contract amount.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF ESEA &
IMPROVEMENT SUPPORT
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Evaluation For 21st CCLC YEAR THREE -
Monthly Payment Amoun
12.00000 MO
Comm Code Manufacturer Specification Model # 86132200
Extended Description:
Evaluation For 21st CCLC YEAR THREE
MONTHLY PAYMENT AMOUNT
Inclusive of all costs, travel expenses, lodging, meals, mileage, materials, supplies, equipment and technology, administrative expenses, overhead and profit, taxes, fees, permits, and insurance. And any other costs necessary to fully perform the contract requirements.
No additional fees, surcarges, travel reimbursements, or other expenses will be paid beyond the awarded contract amount.
Date Printed: Oct 13, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF ESEA &
IMPROVEMENT SUPPORT
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 700
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Evaluation For 21st CCLC YEAR FOUR -
Monthly Payment Amou
12.00000 MO
Comm Code Manufacturer Specification Model # 86132200
Extended Description:
Evaluation For 21st CCLC YEAR FOUR
MONTHLY PAYMENT AMOUNT
Inclusive of all costs, travel expenses, lodging, meals, mileage, materials, supplies, equipment and technology, administrative expenses, overhead and profit, taxes, fees, permits, and insurance. And any other costs necessary to fully perform the contract requirements.
No additional fees, surcarges, travel reimbursements, or other expenses will be paid beyond the awarded contract amount.
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
EDD2700000004 Final Statewide Evaluation for the 21st CCLC Program
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