Final_ARFQ_0313_DEP2600000038_1_WV_ARFQ_FORM.PDF
PDF 738 KB Posted
- Solicitation number
- ARFQ 0313 DEP2600000038 1
- Issued by
- Calhoun County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Environmental Protection for generator systems maintenance and repair services in the Office of Special Reclamation Southern Region. The solicitation seeks an open-end contract for ongoing generator maintenance and repair services at various locations in the Southern Region, with services to be invoiced and shipped to the Department of Environmental Protection at 1159 Nick Rahall Greenway, Fayetteville, West Virginia. The solicitation was issued on October 8, 2025, with bids closing on October 23, 2025, at 10:30 a.m. Bidders must submit all offers electronically through the wvOASIS Vendor Self Service portal at www.wvOASIS.gov. Inquiries regarding the solicitation should be directed to Linda L. Stanley at the Department of Environmental Protection at (304) 414-1144 or linda.l.stanley@wv.gov.
The contract includes seven line items with estimated quantities: 300 hours of standard hourly labor, 50 hours of holiday/weekend hourly labor, 10 service calls at a response fee rate, 10 occurrences of two-hour load bank testing, 10 occurrences of four-hour load bank testing, a parts markup multiplier based on $10,000, and shipping for parts at actual cost with original freight bills required for reimbursement. Vendors must provide unit pricing for each labor category and testing service. The contract is structured as a master agreement with an estimated contract value based on the provided quantities, though the final contract value will depend on submitted pricing and actual service usage over the contract term. No specific contract term or renewal options are identified in this solicitation document.
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Text version
Date Printed: Oct 8, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1796001 Reason for Modification:
Doc Description: OSR Southern Region Generator Systems Maintenance/Repair
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-10-08 2025-10-23 10:30 ARFQ 0313 DEP2600000038 1
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Linda L Stanley
(304) 414-1144 linda.l.stanley@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 8, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE DEPARTMENT OF ENVIRONMENTAL PROTECTION IS SOLICITING BIDS TO ESTABLISH AN OPEN-END CONTRACT FOR OSR Southern Region Generator Systems Maintenance/Repair OF WEST VIRGINIA PER THE ATTACHED
SPECIFICATIONS.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
1159 NICK RAHALL
GREENWAY
FAYETTEVILLE WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Standard Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Standard Hourly Labor Rate For bidding purposes only:
Estimated quantity is 300 hours paid by the hour.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Holiday/Weekend Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Holiday/Weekend Hourly Labor Rate For bidding purposes only:
Estimated quantity is 50 hours paid by the hour.
Date Printed: Oct 8, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Response Fee
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Response Fee For bidding purposes only:
Estimated quantity is 10 Service Calls paid per call
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Two Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Two Hour Load Bank Testing For bidding purposes only:
Estimated quantity is 10 Occurrences paid per each occurrence
Date Printed: Oct 8, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Four Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Four Hour Load Bank Testing For bidding purposes only:
Estimated quantity is 10 Occurrences paid per each occurrence
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Parts Markup
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Parts Multiplier based on $10,000 for bidding purposes only.
Date Printed: Oct 8, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Shipping for parts - NO BID ITEM
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Shipping for parts - NO BID ITEM *Shipping charges for parts will only be reimbursed at actual cost and the vendor must submit an original freight bill with their invoice to be reimbursed.
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DEP2600000038 Final OSR Southern Region Generator Systems Maintenance/Repair
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