FINAL ADDENDUM NO 1 NH 032 1 011.pdf

Page 1 Addendum No. 1 11/21/2024

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

ADDENDUM NO. 1

FOR

KAAHUMANU AVENUE SIDEWALK GAPS

MAUI LANI PARKWAY TO MAHALANI STREET

DISTRICT OF WAILUKU

ISLAND OF MAUI

FEDERAL-AID PROJECT NO. NH-032-1(011)

NOVEMBER 21, 2024

This Addendum shall make the following amendment(s) to the Solicitation:

A. FEDERAL WAGE RATES

1. Delete FEDERAL WAGE RATES, dated 10/4/2024, and replace it with attached FEDERAL WAGE RATES, dated 11/15/2024.

B. PROPOSAL

1. Delete PROPOSAL page P-1, dated r05.03.24, and replace with attached PROPOSAL page P-1, dated r11/21/2024.

The following is provided for information:

C. PRE-BID MEETING MINUTES AND ATTENDANCE SHEET

1. The attached PRE-BID MEETING MINUTES AND ATTENDANCE SHEET are provided for information.

D. SUPPLEMENTAL DBE PROGRAM HANDOUT AT PRE-BID MEETING

1. The attached SUPPLEMENTAL DBE PROGRAM HANDOUT is provided for information.

Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on PAGE P-4 of the PROPOSAL.

ROBIN K. SHISHIDO

Deputy Director of Transportation for Highways

Addendum No. 1

Addendem No. 1

PROPOSAL TO THE

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

PROJECT: KAAHUMANU AVENUE SIDEWALK GAPS

MAUI LANI PARKWAY TO MAHALANI STREET

District of Wailuku Island of Maui

FEDERAL-AID

PROJECT NO.: NH-032-1(011)

COMPLETION TIME: 180 Working days from the Start Work Date from the Department.

DBE PROJECT GOAL: 6.40%

DESIGN PROJECT MANAGER:

NAME Larry D. Hail ADDRESS 650 Palapala Drive

Kahului, HI 96732

PHONE NO. (808) 873-3567

EMAIL: larry.d.hail@hawaii.gov

FAX NO. (808) 873-3544

ELECTRONIC SUBMITTAL: Bidders shall submit and upload the complete proposal to HIePRO prior to the bid opening date and time. Any additional support documents explicitly designated as confidential and/or proprietary shall be uploaded as a separate file to HIePRO.

Bidders shall refer to SPECIAL

PROVISIONS 102.09 DELIVERY OF

PROPOSAL for complete details. FAILURE

TO UPLOAD THE COMPLETE PROPOSAL

TO HIePRO SHALL BE GROUNDS FOR

REJECTION OF THE BID.

FED

P-1 Addendum No. 1 r11/21/2024

KAAHUMANU AVENUE SIDEWALK GAPS

MAUI LANI PARKWAY TO MAHALANI STREET

DISTRICT OF WAILUKU

ISLAND OF MAUI

FEDERAL-AID PROJECT NO. NH-032-1(011)

PRE-BID MEETING MINUTES

(VIA TELECONVERENCE)

NOVEMBER 1, 2024, 10:00 A.M.

The following minutes are from the Hawaii Department of Transportation (HDOT) pre-bid meeting with prospective bidders for the Kaahumanu Avenue (Route 32) Sidewalk Gaps, Maui Lani Parkway to Mahalani Street project.

The conference was conducted virtually on Microsoft Teams.

The pre-bid meeting attendees included a representative from HDOT Maui District and the State of Hawaii Office of Civil Rights. No prospective bidders attended the pre-bid meeting.

Meeting was adjourned at 10:15 a.m.

KAAHUMANU AVENUE SIDEWALK GAPS

MAUI LANI PARKWAY TO MAHALANI STREET

DISTRICT OF WAILUKU

ISLAND OF MAUI

FEDERAL-AID PROJECT NO. NH-032-1(011)

PRE-BID MEETING ATTENDANCE SHEET

(VIA TELECONFERENCE)

NOVEMBER 1, 2024, 10:00 A.M.

No. Name Company Phone No. Email Address

1 Larry D. Hail HDOT HWY-MD (808) 873-3567 larry.d.hail@hawaii.gov

2 Jesus Navarro State of Hawaii OCR (808) 831-7913 jesus.navarro@hawaii.gov

State of Hawaii, Dept. of Transportation � Administration Division (HDOT OCR) Disadvantaged Business Enterprises (DBE) Program

Pre � Bid Meeting � 11/1/24

NH-032-1(011) Kaahumanu Ave (Rte 32) Sidewalk Gaps

Policy of the State of Hawaii, Department of Transportation�s (HDOT) DBE Program:

To ensure equal opportunity and non-discrimination in the award and administration of United States DOT-assisted contracts. Contractors shall take all necessary and reasonable steps in accordance with the regulations (49 CFR, Part 26) to ensure that DBE's have an equal opportunity to compete for and perform on contracts.

DBE Goal for this project: 6.4%

Be sure to document discussions, phone calls, faxes or memos relating to your efforts in meeting the DBE goal.

DBEs must be certified by the bid opening date.

DBE subcontractors, manufacturers, suppliers, trucking companies and any second tier subcontractors shall be listed on the respective DBE forms in order to receive credit.

The following forms are due to the Department�s Project Manager or designee by the close of business, 4:30 P.M. Hawaii Standard Time (HST), five (5) calendar days after bid opening.

These forms are confidential documents and should not be included with the submitted proposals.

A best practice would be to email the required DBE documents to the Department�s Project Manager or designee so they can be received prior to the 4:30 P.M. HST deadline.

1. DBE Confirmation and Commitment Agreement. This form must be signed by the bidder/offeror and each DBE subcontractor, manufacturer, supplier, or trucking company.

Information to be provided on the form shall include, among other things, the project number, the DBE�s NAICS codes, description of work, bid items with corresponding price information, prime contractor name and contact information, DBE name and contact information and subcontractor name and contact information if the DBE is a second tier subcontractor.

To count toward meeting a goal, each DBE firm must be certified in a NAICS code applicable to the kind of work the firm would perform on the contract.

2. DBE Contract Goal Verification and Good Faith Efforts (GFE) Documentation for Construction. List the dollar amount of all subcontractors, manufacturers, suppliers, and trucking companies (both DBE and non-DBE firms). Bidder/offeror must also list the DBE project goal on this form. The bidder/offeror must submit documentation demonstrating how the DBE goal was met or how the bidder/offeror attempted to meet the goal if the goal was not met. Responses must be sufficient to properly evaluate the bidder's/offeror's good faith efforts. Copies of correspondence return receipts, telephone logs, or other documentation will be required to support GFE. This documentation shall include quotations for both DBE and non-DBE subcontractors when a non-DBE is selected over a DBE for the project.

Documentation of good faith efforts is required irrespective of whether the bidder/offeror met the DBE project goal.

The above forms must be complete and provide the necessary information to properly evaluate bids/proposals. Failure to provide any of the above shall be cause for bid/proposal rejection. It is in best interest of the bidder to ensure that that dollar amount listed for DBEs on the DBE Confirmation and Commitment Agreement and the DBE Contract Goal Verification and Good Faith Efforts (GFE) Documentation for Construction are consistent and in alignment with each other.

In determining calendar days, the day from which the period begins to run is not counted, and when the last day of the period is a Saturday, Sunday, or Federal or State holiday, the period extends to the next day that is not a Saturday, Sunday, or Federal or State holiday.

Calculation of the DBE contract goal for this project is the proportionate contract dollar value of work performed, materials, and goods to be supplied by DBEs. DBE credit shall not be given for mobilization, force account items and allowance items. This DBE contract goal is applicable to all the contract work performed for this project.

DBE contract goal percentage = Contract Dollar Value of the work to be performed by DBE subcontractors, truckers/haulers, and manufacturers, plus 60% of the contract dollar value of DBE suppliers, divided by the sum of all contract items (sum of all contract items is the total amount for comparison of bids less mobilization, force account items, and allowance items).

The Department shall adjust the bidder�s/offeror�s DBE contract goal to the amount of the project goal if it finds that the bidder/offeror met the goal but erroneously calculated a lower percentage. If the amount the bidder/offeror submits as its contract goal exceeds the project goal, the bidder/offeror shall be held to the higher goal.

In the bid documents be sure to refer to the DBE Requirements section and pay special attention to:

o Section VIII. Demonstration of Good Faith Efforts for Contract Award, which summarizes the kinds of efforts that will be considered demonstrative of good faith efforts, and o Section IX. Administrative Reconsideration, which describes the process the apparent low bidder may take if they failed to meet the provisions of 49 CFR Sections 26.53(a)

All federally funded projects awarded after October 1, 2017 are required to use the Certification and Contract Compliance Management System program, an online payment tracking system. This project will be required to use the Certification and Contract Compliance Management System program. HDOT OCR will work with the Project Engineer and selected bidder to get the contract information to create a contract record for the project. Subcontractors, suppliers, manufacturers, trucking companies, etc. that are selected to work on this project are expected to log in (on a regular basis) and indicate if payment was prompt and provide all required information.

BIDDER REGISTRATION FORM. All firms bidding or quoting on DOT projects, including vendors, subcontractors, manufacturers, truckers, etc., must register as a bidder. Certified DBEs are automatically registered as a bidder with the HDOT.

Bidder Registration Form can be found at:

https://hidot.hawaii.gov/administration/files/2019/03/Bidder-Registration-Fillable- Form.pdf

Be sure to check the DBE Directory online at: https://hdot.dbesystem.com/ to ensure the DBEs listed are certified.

Accessing HDOT DBE Directory.pdf

Surveys for Small Business information:

https://forms.office.com/g/xRSr2Ch5ij - Project Engineers https://forms.office.com/g/iFuWtNKzN6 - General Contractors/Primes