FINAL ADDENDUM NO 1 BH1624 33.pdf

REPAIR OF ASPHALT CONCRETE PAVEMENT ADDENDUM NO. 1

HILO INTERNATIONAL AIRPORT July 21, 2026

STATE PROJECT NO. BH1624-33 Page 1 of 1

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

AIRPORTS

ADDENDUM NO. 1

FOR

REPAIR OF ASPHALT CONCRETE PAVEMENT

AT HILO INTERNATIONAL AIRPORT

HILO, HAWAII

STATE PROJECT NO. BH1624-33

JULY 21, 2026

The following is provided for information.

A. PRE-BID MEETING MINUTES

1. The attached PRE-BID MEETING MINUTES and ATTENDANCE SHEET are provided for information.

B. RESPONSE TO REQUEST FOR INFORMATION (RFI’S/QUESTIONS)

1. The attached RESPONSE TO REQUEST FOR INFORMATION is provided for information.

Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on PAGE P-4 of the Proposal.

NATHAN C. KANESHIGE

Engineering Program Manager

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

AIRPORTS

PRE-BID MEETING - MINUTES

DATE: Monday, July 6, 2026 TIME: 10:00 AM

LOCATION: Microsoft Teams Telecommunication Meeting

(Local) +1 808-829-4853,171396150# Phone conference ID: 171 396 150# MS Teams Meeting ID: 290 031 710 944 91 MS Teams Passcode: nK926cc9

PROJECT: Repair of Asphalt Concrete Pavement at Hilo International Airport State Project No. BH1624-33

PRESENT: See attached list

SUBJECT: Pre-Bid Meeting

MEETING SUMMARY:

I. INTRODUCTIONS

1. Introduction of participants involved with the project:

State James Fu, HDOT-Airports, Section Head Maybelle Lee, HDOT-Airports, Project Manager

State Consultant Sean Quarrie, Parsons, Airfield Engineering Assistance.

Sean Dunkel, AECOM, Airfield Engineering Assistance.

Mary Brana, AECOM, Airfield Engineering Assistance.

2. All callers, please identify yourselves by:

a. Name

b. Organization/company

c. Role (i.e., Consultant, General Contractor, Specialty Contractor, etc.)

You may put this information in the chat

Pre-Bid Meeting Minutes July 6, 2026

II. GENERAL DISCUSSION

1. As a reminder, anything said at this meeting is for clarification of general information only. The bid documents shall govern over anything said today, and discrepancies shall be clarified by addendum.

2. Bidders are not allowed to ask questions at this meeting. All Request for Information questions, including substitution requests, must be submitted in writing no later than July 13, 2026 by 2:00 p.m. Hawaii Standard Time.

3. Questions received after the deadline will not be addressed, and verbal RFIs will not receive a response.

4. Bidding Schedule:

• June 29, 2026 Advertisement

• July 13, 2026 @ 2:00 pm HST Last Day to submit Questions and Substitution Requests via HIePRO

• August 3, 2026 @ 2:00 pm HST Deadline to submit Bids via HIePRO

5. Project Overview

a. The project is an open-ended contract to provide paving maintenance such as pavement removal, herbicide, crack seal, placement of new pavement, and airfield marking as needed at Hilo International Airport. The contract duration is three (3) years

6. Construction Safety and Phasing Plan (CSPP), FOD Control, and responsibility for providing barricades, lighted X’s, etc. per the Special Provisions

a. The contractor is responsible for managing and removing all FOD generated as part of the project work. Work within the Airport Operations Area (AOA) shall be in compliance with Special Provisions, sections 7.21, 8.20, and 8.21. Any specific Runway or Taxiway related closure barricades, lighted Xs etc. are to be coordinated with the Hilo District personnel prior to issuance of a specific purchase order under the contract.

7. Staging Area and Revocable Permit.

a. The contractor is to work with the airport manager and the DOT

Airports Property Management section to secure a staging area as required.

8. Requirement to have capabilities to remove any equipment that breaks down within the Airport Operations Area (AOA).

Pre-Bid Meeting Minutes July 6, 2026

a. If there are any equipment breakdowns, the contractor is required to have the necessary tow vehicles and/or equipment to immediately remove the equipment from the AOA.

9. Contractor is responsible for meeting all requirements and acquiring all AOA badges, vehicle decals, and movement area licenses, and for traversing within the AOA on their own without escort services.

10. Unless a change is made by written Addendum, nothing stated at this Pre-Bid

Meeting shall change the project solicitation. If there is a conflict between what was stated in the pre-bid meeting and the bid documents, the bid documents shall govern.

11. This is a State funded project. Prospective bidders are reminded to comply with State requirements.

12. Prior to the bid opening, any changes to the Special Provisions and/or plans will be issued through an Addendum.

13. Project duration is three (3) years from NTP.

14. Allowances - There are restrictions on expenditure of allowances. Expenditures must be justified and approved by the State Project Manager prior to expenditure, and change orders may be issued for allowances.

15. There shall be no $0 line item for any entries. Any bid that enters a $0 entry or no entry at all will make the bid non-responsive.

16. QUESTIONS – Bidders must submit their Request for Information (RFI) questions and Substitution Requests in writing in HIePRO. Questions submitted by Bidder will be answered in an Addendum that will be issued as soon as practical after the question and submittal date listed in the NTB, which is July

13, 2026, by 2:00 PM.

Meeting adjourned at: 10:07 a.m.

MEETING ATTENDANCE SHEET

Pre-Bid Conference Meeting

Project Name: Repair of Asphalt Concrete Pavement at Hilo International Airport Project No. BH1624-33 Meeting Location: Microsoft Teams Date: July 6, 2026

Name: Maybelle Lee

Title: State Project Manager

Company: State of Hawaii, DOT

Address: 400 Rodgers Blvd., Suite 700

Honolulu, HI 96814

Phone: (808) 838-8890

E-Mail: maybelle.p.lee@hawaii.gov

Name: James Fu

Title: Section Head

Company: State of Hawaii, DOT

Address: 400 Rodgers Blvd., Suite 700

Honolulu, HI 96814

Phone: (808) 838-8827

E-Mail: james.fu2@hawaii.gov

Name: Sean Dunckel

Title: AIR-EA Assistance

Company: AECOM

E-Mail: sean.dunckel@aecom.com

Name: Mary Brana

Title: AIR-EA Assistance

Company: AECOM

E-Mail: mary.branamunoz@aecom.com

Name: Sean Quarrie

Title:

Company: Parsons

E-Mail: sean.quarrie@parsons.com

Name: Jason Ames

Company: Grace Pacific

E-Mail: james@gracepacific.com

Name: Jason Gasilos

Title: Estimator

Company: Grace Pacific

E-Mail: jgasilos@gracepacific.com

Name: Wayne Perin Jr.

Company: H.O.E.I.S.F. E-Mail: wayne@hoeisf.com

Name: Deron Spencer

Title: Estimator

Company: Isemoto Contracting

E-Mail: derons@isemotocontracting.com

Name:

Company:

E-Mail:

Name:

Company:

E-Mail:

REPAIR OF ASPHALT CONCRETE PAVEMENT ADDENDUM NO. 1

HILO INTERNATIONAL AIRPORT RESPONSE TO REQUEST FOR INFORMATION

STATE PROJECT NO. BH1624-33 July 21, 2026

REPAIR OF ASPHALT CONCRETE PAVEMENT

AT HILO INTERNATIONAL AIRPORT

HILO, HAWAII

STATE PROJECT NO. BH1624-33

RESPONSE TO REQUEST FOR INFORMATION (RFI’S/QUESTIONS)

The following Requests for Information (RFI) were received:

1. QUESTION: TuffTex Materials is submitting a substitution request to the project manager for products specified in the solicitation

RESPONSE: The State acknowledges the information provided regarding the availability of

TuffTex Materials products. The contractor has clarified that this is not a request for substitution; rather, it is intended to notify the State that the product is available and meets the requirements of the solicitation specifications.